PRINCE2F PRINCE2 Practices Practice Question
Who is responsible for approving the Project Plan?
⚠ Common exam trap
PRINCE2F often tests the distinction between the role that creates a product (Project Manager) and the role that approves it (Project Board), catching candidates who assume the person who writes the plan also signs it off.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Project Board
In PRINCE2, the Project Board is the project's ultimate decision-making authority, sitting above the Project Manager and owning overall accountability for the project. Approving the Project Plan (and the Project Initiation Documentation that contains it) is a formal board-level decision because the plan commits the organisation's resources and defines the baseline against which the project will be controlled. The Project Manager drafts the plan, but only the Project Board can authorise it.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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Senior User
Why it's wrong here
The Senior User represents user interests and specifies requirements, but Project Plan approval sits with the Executive, who owns the business case. It tempts because Senior Users approve user acceptance and stage products within their area, which is a different authority from project-level plan sign-off.
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Project Manager
Why it's wrong here
The Project Manager drafts and maintains the Project Plan, but cannot approve it; approval rests with the Executive, who commits resources and owns the business justification. It tempts because the Project Manager authors and updates the plan, so approval appears to follow naturally from ownership of the document.
- ✓
Project Board
Why this is correct
The Project Board approves the Project Plan, satisfying PRINCE2's defined accountability for the plan's authorisation. This responsibility sits with the Board because it commits resources and controls the project at each stage boundary, whereas the Project Manager drafts the plan and the Team Manager executes work packages.
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Executive
Why it's wrong here
The Executive approves the Project Plan, so this option is correct rather than wrong; the Project Manager only drafts it. It tempts because the Executive also owns the business case and benefits review, yet plan approval is explicitly an Executive responsibility under the plans theme.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
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