PRINCE2F People: organizations, teams, and leadership Practice Question
The Project Board has delegated change control decisions to a Change Authority. What is the key benefit of this delegation?
⚠ Common exam trap
Test-takers frequently assume delegation means the Project Manager gains approval power, but PRINCE2 explicitly separates the Project Manager's role (managing changes) from the Change Authority's role (approving changes within tolerances).
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
It reduces the burden on the Project Board by handling smaller changes
Delegating change control decisions to a Change Authority allows the Project Board to focus on strategic oversight and major decisions, while the Change Authority handles smaller, low-impact changes efficiently. This reduces the administrative burden on the Project Board and speeds up the change process, ensuring that minor changes do not require escalation to the board. In PRINCE2, this delegation is a key mechanism for balancing control with agility, as defined in the Change theme.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
It allows the Project Manager to approve all changes
Why it's wrong here
The Project Manager escalates changes exceeding tolerances to the Change Authority; delegation does not transfer approval authority to them. Project Manager approval applies only to changes within the tolerances already allocated by the Project Board.
- ✓
It reduces the burden on the Project Board by handling smaller changes
Why this is correct
Delegating change control to a Change Authority lets that person or group assess and approve smaller, lower-impact changes, removing routine decisions from the Project Board's agenda. The Board retains oversight of major changes, so its workload and meeting burden are reduced while appropriate governance is preserved.
- ✗
It eliminates the need for the Configuration Management process
Why it's wrong here
Configuration Management still records and versions products regardless of who approves changes, so delegation cannot remove it. The process exists to identify, control and report on configuration items, and continues independently of change authority arrangements.
- ✗
It ensures all changes are approved by the Senior Supplier
Why it's wrong here
Delegating to a Change Authority does not guarantee Senior Supplier approval; that role sits on the Project Board and approves via stage boundaries, not every change. Supplier sign-off is required where products affect their deliverables, not as a blanket rule.
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