PRINCE2F People: organizations, teams, and leadership Practice Question
In which process does the Project Board authorize the next stage of a project?
⚠ Common exam trap
The trap is that candidates may think Managing a Stage Boundary authorizes the next stage because it prepares the plan, but the actual authorization decision is made by the Project Board in Directing a Project.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
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Directing a Project
The Project Board authorizes the next stage of a project during the Directing a Project process. In this process, the Project Board makes key decisions, including stage authorization, based on the Stage Plan prepared in the Managing a Stage Boundary process. Therefore, authorization is a direct responsibility of the Directing a Project process, not Managing a Stage Boundary.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Directing a Project
Why this is correct
Directing a Project is the process where the Project Board retains accountability, authorising each stage boundary via the 'authorise a stage or exception plan' activity. It satisfies the stem's requirement for the Board's stage authorisation, distinct from Managing a Stage Boundary, which merely prepares the next Stage Plan for approval.
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Managing a Stage Boundary
Why it's wrong here
Managing a Stage Boundary is where the Project Manager prepares the End Stage Report and next Stage Plan, then requests authorisation. The Board's decision to authorise the next stage occurs in the Directing a Project process, not within Managing a Stage Boundary itself.
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Initiating a Project
Why it's wrong here
Initiating a Project produces the Project Initiation Documentation and business case for board approval; it does not authorise subsequent stages. The Board authorises each next stage at a stage boundary, after reviewing the End Stage Report and next Stage Plan.
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Controlling a Stage
Why it's wrong here
Controlling a Stage is where the Project Manager manages day-to-day work, not where the Project Board authorises the next stage. It is tempting because stage boundaries and tolerances are monitored here, but the Board's authorisation decision happens in Managing a Stage Boundary, which seeks approval to proceed.
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