PRINCE2F People: organizations, teams, and leadership Practice Question
During the Managing a Stage Boundary process, the Project Manager prepares an Exception Plan. What is the trigger for this activity?
⚠ Common exam trap
Test-takers frequently confuse the trigger for an Exception Plan with the routine end-of-stage planning, forgetting that an Exception Plan is a corrective response to a forecast tolerance breach, not a normal planning activity.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
An Exception Report is raised because stage tolerances are forecast to be exceeded.
In PRINCE2, the trigger for preparing an Exception Plan during the Managing a Stage Boundary process is the raising of an Exception Report. This report is created when the Project Manager forecasts that stage tolerances will be exceeded, indicating that the current Stage Plan cannot be completed within its agreed tolerances. The Exception Plan then replaces the existing Stage Plan to bring the project back within tolerance.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
The Project Board requests a new Stage Plan.
Why it's wrong here
A Project Board request for a new Stage Plan is not the Exception Plan trigger; that plan is produced only after a forecast tolerance breach is escalated. It is tempting because the Board does approve Exception Plans, and requesting a Stage Plan would be correct when replanning within agreed tolerances.
- ✗
The project is at the end of a stage.
Why it's wrong here
Reaching the end of a stage triggers the normal End Stage Report and next Stage Plan, not an Exception Plan, which arises from a forecast deviation beyond stage tolerances. It is tempting because both occur within Managing a Stage Boundary, and the stage-end route is correct when no exception exists.
- ✗
The Team Manager reports a Work Package is complete.
Why it's wrong here
A completed Work Package triggers the next Work Package or stage progress, not an Exception Plan, which responds to a forecast breach of stage or project tolerances. It is tempting because completion is a normal Managing a Stage Boundary input, and would be correct when authorising the following Work Package.
- ✓
An Exception Report is raised because stage tolerances are forecast to be exceeded.
Why this is correct
An Exception Plan is produced only in response to an Exception Report forecasting that stage tolerances will be breached. Without that forecast breach, the Project Manager follows the normal Managing a Stage Boundary activities, so the Exception Report is the specific trigger.
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