PRINCE2F Business Case and Organizing Practice Question
A project is in the 'Managing a Stage Boundary' process. The project manager needs to update the Business Case to reflect a change in the estimated costs. Who is responsible for approving the updated Business Case?
⚠ Common exam trap
The trap here is assuming that the Executive or Senior User can approve the Business Case alone, when in PRINCE2 it is a collective Project Board decision.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Project Board
The Project Board is responsible for approving the Business Case at each stage boundary. This ensures that the project remains viable and aligned with business objectives. The Project Manager prepares and updates the Business Case, but approval rests with the Project Board. The Senior User and Executive are members of the Project Board but do not individually approve the Business Case. The collective decision of the Board provides the necessary governance.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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Senior User
Why it's wrong here
The Senior User represents the interests of those who will use the project's products and is responsible for specifying benefits and ensuring they are realized. However, they do not have sole authority to approve the Business Case. While they contribute to its development, the approval is a collective decision by the Project Board. The Senior User's focus is on benefits realization, not overall business justification.
- ✓
Project Board
Why this is correct
The Project Board is accountable for the overall success of the project, including approving the Business Case at each stage boundary. They review the updated Business Case to ensure the project remains justified in terms of business viability. This approval is a key control point and ensures that the project continues to deliver value. The Project Board's decision is based on the information provided by the Project Manager.
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Project Manager
Why it's wrong here
The Project Manager is responsible for preparing and updating the Business Case, but they do not have the authority to approve it. Approval ensures that the project remains viable and aligned with strategic objectives, which is a higher-level decision typically made by the Project Board. In PRINCE2, the Project Manager's role is to provide accurate information for decision-making, not to make the final decision on the Business Case.
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Executive
Why it's wrong here
The Executive is the chair of the Project Board and is ultimately accountable for the project's business case. However, in PRINCE2, the approval of the Business Case is a Project Board decision, not solely the Executive's. The Executive ensures that the Business Case is aligned with corporate strategy but does not unilaterally approve it. The Board collectively makes the decision.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
This PRINCE2F practice question is part of Courseiva's free PeopleCert certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PRINCE2F exam.