easyMultiple Choice
PK0-005 Practice Question: A project manager for a software development…
You are a project manager for a software development project. The team uses a cloud-based project management tool that includes features like task assignment, Gantt charts, and document storage. During a status meeting, a team member reports that they cannot find the latest version of the project schedule. Several team members have been updating the schedule file directly on the shared drive without version control. As a result, the file has multiple conflicting copies. You need to resolve this issue and prevent it from recurring. Which course of action should you take?
⚠ Common exam trap
Watch out — candidates often choose Option A (sole updater) because it seems like a simple control, but the exam tests the understanding that version control systems are the standard, scalable solution for collaborative document management, not restrictive assignment of editing rights.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Implement a version control system with check-in/check-out functionality
Implementing a version control system with check-in/check-out functionality directly addresses the root cause: multiple users editing the same file without coordination. This approach enforces exclusive locking or merge tracking, ensuring that only one person can modify the schedule at a time while preserving a complete history of changes. It aligns with the PMBOK's recommendation for configuration management and is a standard practice in cloud-based project management tools like Jira or Microsoft Project Online.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Assign one person to be the sole updater of the schedule
Why it's wrong here
Restricting updates to one person addresses the symptom but leaves the shared drive without version control, so conflicts recur whenever others edit. A single updater suits small teams with a formal configuration librarian and controlled check-in, not a tool already offering versioned document storage and concurrent editing.
- ✗
Create a baseline of the schedule and only update it at milestones
Why it's wrong here
Baselining freezes an approved reference point; it does not stop concurrent edits or reconcile conflicting copies on the shared drive. Baselines suit performance measurement against approved scope, schedule and cost, but here the problem is uncontrolled file updates, which requires centralised version-controlled storage.
- ✗
Have the team manually merge the conflicting copies into a single file
Why it's wrong here
Manual merging resolves the current conflicting copies but leaves the uncontrolled shared-drive practise in place, so divergence recurs. Manual reconciliation suits a one-off recovery after a known corruption event, not ongoing multi-editor updates; the tool's version-controlled repository should hold the single authoritative schedule.
- ✓
Implement a version control system with check-in/check-out functionality
Why this is correct
Check-in/check-out version control enforces a single authoritative copy, preventing concurrent edits that create conflicting schedule files. This directly addresses the stem's constraint of uncontrolled shared-drive updates, giving an auditable history and locking files during editing.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
This PK0-005 practice question is part of Courseiva's free CompTIA certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PK0-005 exam.