PRINCE2F PRINCE2 Processes Practice Test 6 — 15 Questions

Question 1

According to PRINCE2, which process is responsible for ensuring that the project has a clear and agreed start before any substantial work is undertaken?

Accepted Answer

Starting Up a Project. Starting Up a Project is the pre-project process that ensures basic conditions exist before initiating. It produces the Project Brief and decides whether to proceed. Directing a Project is the Project Board's process. Initiating a Project establishes solid foundations after SU. Controlling a Stage manages day-to-day work.

Answer

Initiating a Project

Answer

Directing a Project

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Controlling a Stage

Question 2

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of Initiating a Project. The Project Brief is from Starting Up a Project. End Stage Report is from Managing a Stage Boundary. Exception Report is from Controlling a Stage.

Answer

End Stage Report

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Project Brief

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Exception Report

Question 3

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report. Who prepared this report?

Accepted Answer

Team Manager. In PRINCE2, the Checkpoint Report is a progress report prepared by the Team Manager on behalf of the team. It provides the Project Manager with a snapshot of the work completed, planned, and any issues or risks within a work package. The Project Manager uses this report during the Controlling a Stage process to monitor progress and make informed decisions.

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Project Manager

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Project Board

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Project Support

Question 4

Which process is the Project Board primarily responsible for, according to PRINCE2?

Accepted Answer

Directing a Project. The Project Board is primarily responsible for the 'Directing a Project' process, which covers the overall management and decision-making from project initiation through closure. This process includes authorizing the project, providing key decisions, and ensuring that the project remains viable and aligned with business objectives. The Board does not execute day-to-day management or delivery tasks, which belong to other roles.

Answer

Managing Product Delivery

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Controlling a Stage

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Managing a Stage Boundary

Question 5

The Project Manager has produced an End Stage Report for the current stage. According to PRINCE2, what is the next step?

Accepted Answer

Submit the report to the Project Board for a decision on whether to proceed. In PRINCE2, the End Stage Report is produced by the Project Manager to provide the Project Board with a summary of the stage's performance. The next step is to submit this report to the Project Board, which then decides whether to authorize the next stage, amend the project, or stop the project. Option D correctly reflects this governance checkpoint, as the Project Board holds the authority to approve continued investment.

Answer

Update the Business Case and close the project

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Distribute the report to stakeholders and continue to the next stage

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Seek approval from the Executive to continue

Question 6

What is the purpose of the Closing a Project process?

Accepted Answer

To ensure that the project's products are accepted and the project is closed in a controlled way. Closing a Project ensures controlled closure: hand over products, confirm benefits review arrangements, produce End Project Report and Lessons Report, and release resources. Planning next stage is SB. PID is from IP. Day-to-day management is CS.

Answer

To plan the next stage of the project

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To manage day-to-day work within a stage

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To create the Project Initiation Documentation

Question 7

During which process are Work Packages authorised by the Project Manager?

Accepted Answer

Controlling a Stage. In Controlling a Stage, the Project Manager authorises Work Packages (CS activity 'Authorise a Work Package'). Managing Product Delivery is where the Team Manager executes the Work Package. DP is board-level. SB plans the next stage.

Answer

Directing a Project

Answer

Managing a Stage Boundary

Answer

Managing Product Delivery

Question 8

Who is responsible for producing the Lessons Report at the end of the project?

Accepted Answer

Project Manager. The Project Manager is responsible for producing the Lessons Report at the end of the project. This is because the Project Manager owns the day-to-day management of the project and is best positioned to capture and document lessons learned from the project's execution, ensuring that knowledge is transferred for future projects.

Answer

Project Support

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Project Board

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Senior User

Question 9

A project is in the Initiating a Project process. Which management product defines how the project will be controlled?

Accepted Answer

Project Initiation Documentation. The PID contains all the approaches (risk, quality, change, communication) and the Project Plan, defining how the project will be controlled. The Project Plan is a component of the PID, but PID is the overall management product. Stage Plan is more detailed for a stage. Business Case justifies viability.

Answer

Business Case

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Project Plan

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Stage Plan

Question 10

Which process is the first to be executed in a PRINCE2 project?

Accepted Answer

Starting Up a Project. The Starting Up a Project process is the first process executed in a PRINCE2 project. It is triggered by the project mandate and ensures that the project has a viable business justification, an outline business case, and a project brief before any detailed planning or execution begins. This process provides the necessary pre-project activities to determine if the project is worthwhile and to appoint the Executive and Project Manager.

Answer

Initiating a Project

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Controlling a Stage

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Directing a Project

Question 11

The Project Board has received an Exception Report from the Project Manager. What is the Project Board's next step?

Accepted Answer

Request an Exception Plan to assess options. When the Project Board receives an Exception Report, they typically request an Exception Plan to evaluate options. They then decide whether to approve the plan, which may involve changes to the project. A new Project Plan may be part of the Exception Plan, but the immediate step is to request the plan.

Answer

Approve the Exception Report

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Request a new Project Plan

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Close the project

Question 12

What is the primary difference between Managing Product Delivery and Controlling a Stage?

Accepted Answer

Managing Product Delivery focuses on the Team Manager delivering Work Packages; Controlling a Stage focuses on the Project Manager's day-to-day management. Managing Product Delivery (MP) is the Team Manager's process for accepting, executing, and delivering Work Packages. Controlling a Stage (CS) is the Project Manager's process for authorising Work Packages, monitoring progress, and managing issues. MP does not produce Highlight Reports; CS does. MP is not limited to initiation.

Answer

Managing Product Delivery produces the Highlight Report

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Managing Product Delivery is only used in the Initiating a Project process

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Managing Product Delivery is the Project Manager's process; Controlling a Stage is the Team Manager's process

Question 13

Which TWO of the following are outputs of the Starting Up a Project process?

Accepted Answer

Project Brief. Starting Up a Project produces the Project Brief, Initiation Stage Plan, and Daily Log. PID and Benefits Management Approach are from Initiating a Project. End Stage Report is from Managing a Stage Boundary.

Answer

Benefits Management Approach

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Project Initiation Documentation

Answer

End Stage Report

Question 14

Which THREE of the following are activities performed during the Directing a Project process?

Accepted Answer

Authorise a Stage Plan or Exception Plan. Directing a Project includes authorising initiation, authorising the project, authorising stage/exception plans, giving ad-hoc direction, and authorising closure. Authorising a Work Package is done by the Project Manager in Controlling a Stage. Highlight Reports are produced by the Project Manager in Controlling a Stage.

Answer

Authorise a Work Package

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Produce the Highlight Report

Question 15

Which TWO of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

Business Case. The Project Initiation Documentation (PID) is a key PRINCE2 management product that defines the project's scope, justification, and approach. The Business Case is a mandatory component of the PID because it provides the justification for the project, while the Project Plan is also a mandatory component as it defines the schedule, cost, and resource baselines for the entire project.

Answer

Checkpoint Report

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End Stage Report

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Lessons Report