PRINCE2F PRINCE2 Processes Practice Test 37 — 15 Questions

Question 1

A project is being set up. The Project Manager needs to confirm that the project has a viable Business Case and that the Project Board has authorised the initiation stage. Which process covers the appointment of the Project Manager and the preparation of the Project Brief?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Starting Up a Project. Starting Up a Project is the pre-project process that ensures the prerequisites for initiating the project are in place. It appoints the Project Manager and Project Board, captures and evaluates the project mandate, prepares the Project Brief, and plans initiation. The Project Board then decides whether to authorise initiation. The scenario's activities therefore fall squarely within Starting Up a Project.

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Initiating a Project

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Directing a Project

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Controlling a Stage

Question 2

A Project Manager is preparing to request authorisation to deliver the next stage of a project. The Project Board has already approved the Project Initiation Documentation. Which product must the Project Manager prepare to support this specific request?

Accepted Answer

A Stage Plan for the next stage.. Authorising a Stage or Exception Plan requires the Project Manager to present a Stage Plan for the forthcoming stage. The Project Board uses this plan, together with the approved Project Initiation Documentation, to confirm that the stage is worthwhile and achievable before committing resources. Documents such as the Project Brief, Lessons Report and Exception Report serve different moments and purposes in the project lifecycle.

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A Project Brief.

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A Lessons Report.

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An Exception Report.

Question 3

A project is in the Closing a Project process. The Project Manager is preparing to hand over the final products and is reviewing the project documentation. Which TWO activities are part of the Closing a Project process? (Choose two.)

Accepted Answer

Prepare planned closure by confirming that all products have been delivered and accepted.. Closing a Project includes preparing planned closure, which confirms products are delivered and accepted, and evaluating the project, which assesses benefits and captures lessons. These activities ensure the project is properly closed and that the organisation learns from it. Authorising stages, raising Exception Reports, or creating new Stage Plans belong to other processes.

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Create a new Stage Plan for the remaining work after closure.

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Produce an Exception Report to request Project Board approval to close the project.

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Authorise the next stage of the project to ensure continuity of work.

Question 4

A PRINCE2 project is running a stage. The Project Manager is applying the Controlling a Stage process. Which TWO activities are part of Controlling a Stage? (Choose two.)

Accepted Answer

Taking corrective action to keep the stage within tolerance. Controlling a Stage covers the Project Manager's day-to-day management of a stage. Its activities include authorising Work Packages, monitoring and reporting progress, managing risks and issues, taking corrective action, and reporting through Highlight Reports. Appointing the Project Management Team and producing the Project Brief belong to Starting Up a Project, while the End Stage Report belongs to Managing a Stage Boundary.

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Producing the Project Brief for authorisation

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Appointing the Project Manager and Project Board

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Preparing the End Stage Report for the Project Board

Question 5

A Project Manager is managing a stage in a PRINCE2 project. A Team Manager reports that a work package is forecast to exceed its agreed tolerances. According to PRINCE2, what should the Project Manager do first?

Accepted Answer

Assess the issue and decide on the appropriate action.. The Project Manager's first step when a work package deviation is reported is to assess the issue and its potential impact. This assessment informs the decision on whether to take corrective action, escalate, or accept the deviation. Escalation to the Project Board is only required if stage or project tolerances are threatened. Updating the Risk Register is a secondary action.

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Take corrective action to bring the work package back within tolerance.

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Escalate the issue to the Project Board by producing an Exception Report.

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Update the Risk Register with the potential deviation.

Question 6

During a stage, the Project Manager receives a Checkpoint Report from the Team Manager indicating that a product will be delivered two weeks late. The delay is within the stage tolerances but will consume most of the remaining time tolerance. The Project Manager wants to record and communicate this revised forecast to the Project Board. Which action is appropriate within Controlling a Stage?

Accepted Answer

Update the Stage Plan with the revised forecast and include the variance in the next Highlight Report to the Project Board.. While tolerances are not forecast to be breached, the Project Manager manages the stage by keeping plans current and reporting through Highlight Reports. Updating the Stage Plan captures the revised forecast, and the Highlight Report gives the Project Board the visibility it needs. Exception reporting is reserved for anticipated tolerance breaches.

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Ask the Project Board to raise a change request to amend the Stage Plan before any update is made.

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Produce an Exception Report and request an Exception Plan from the Project Board immediately.

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Instruct the Team Manager to revise the Work Package and renegotiate the delivery date directly with the customer.

Question 7

During the Starting Up a Project process, the Project Manager is preparing the Project Brief. Which of the following is an essential component of the Project Brief?

Accepted Answer

The project's scope, objectives, and outline of the business case.. The Project Brief is a key output of Starting Up a Project and includes the project's scope, objectives, and outline business case. It provides a high-level definition that is refined during Initiating a Project. The Project Plan, full Business Case, and End Project Report are created in later processes and are not part of the Project Brief.

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The Project Plan, including detailed schedules and budgets.

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The Business Case, including expected benefits and costs.

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The End Project Report, including lessons learned.

Question 8

During a stage, the Project Manager is reviewing progress and needs to decide how to respond to emerging issues. According to PRINCE2, which TWO activities are part of the Controlling a Stage process? (Choose two.)

Accepted Answer

Producing Highlight Reports for the Project Board.. Controlling a Stage covers the day-to-day management of a stage: authorising work, monitoring progress, managing issues and risks, taking corrective action, reporting via Highlight Reports and escalating exceptions. Producing Highlight Reports and taking corrective action both belong squarely to this process, whereas appointing the Executive, authorising the Project Initiation Documentation and creating the Benefits Review Plan belong to earlier project-level processes.

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Appointing the Executive and Project Manager at project start.

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Creating the Benefits Review Plan for measuring outcomes.

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Authorising the Project Initiation Documentation for the project.

Question 9

A PRINCE2 project is in the Initiating a Project process. The Project Manager is preparing the Project Initiation Documentation (PID). Which of the following is NOT a component of the PID?

Accepted Answer

Stage Plan. The PID includes the Business Case, Project Plan, Risk Management Approach, and other strategies, but it does not include Stage Plans. Stage Plans are separate documents created for each management stage. The first Stage Plan is developed during Initiating a Project, but it is not part of the PID itself. Therefore, Stage Plan is the correct answer.

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Project Plan

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Risk Management Approach

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Business Case

Question 10

A Project Manager is about to start the Initiating a Project process. Which input is REQUIRED to begin this process?

Accepted Answer

The Project Brief. Initiating a Project requires the Project Brief as its primary input. The Project Brief, produced in Starting Up a Project, contains the project definition, outline business case, and other foundational information needed to develop the Project Initiation Documentation. Other documents like End Stage Reports or Highlight Reports belong to later processes and are not available at this point.

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The Highlight Report

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The Lessons Log

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The End Stage Report

Question 11

A project is nearing the end of its final stage and all products have been delivered and accepted. The Project Manager needs to prepare the information required for the Project Board to confirm that the project can be closed. Which activity belongs to the Closing a Project process?

Accepted Answer

Confirming that all products have been handed over to the operational and maintenance environment and that acceptance has been recorded.. Closing a Project confirms that the project's products have been delivered, accepted and handed over, and that the project can be closed. Handover and acceptance are central to that confirmation. End Stage Reports, Business Case updates and Work Package authorisation belong to other processes and do not by themselves establish that closure criteria are met.

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Updating the Business Case to reflect the benefits realised so far and forecasting the remainder.

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Producing the End Stage Report to summarise the final stage's performance for the Project Board.

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Authorising the final Work Package so the last products can be delivered before closure begins.

Question 12

A project is running a stage where a supplier has failed to deliver an agreed component on time. The Project Manager forecasts that the stage will exceed its cost tolerance. Which action is correct according to PRINCE2?

Accepted Answer

Raise an Exception Report and escalate the forecast breach to the Project Board.. A forecast breach of a stage cost tolerance removes the deviation from the Project Manager's delegated authority. PRINCE2 requires the Project Manager to produce an Exception Report and escalate it, so the Project Board can decide whether to request an Exception Plan, adjust tolerances or take other direction. Waiting, quietly cutting quality or pushing costs onto the supplier all bypass this control.

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Wait until the stage end and report the overspend in the End Stage Report.

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Reduce quality inspections on other products to recover the cost variance quietly.

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Instruct the Team Manager to absorb the extra cost within the supplier's fixed-price contract.

Question 13

A Project Manager is preparing to start a new stage and must authorise the work to be carried out by the Team Manager. Which TWO statements about the Work Package and its authorisation within Controlling a Stage are correct? (Choose two.)

Accepted Answer

The Work Package defines the reporting requirements the Team Manager must follow, including Checkpoint Reports.. A Work Package is the agreement between the Project Manager and the Team Manager covering the products, quality criteria and methods, reporting requirements, tolerances and constraints. Quality criteria and Checkpoint Report requirements are therefore essential contents. The Project Board does not authorise individual Work Packages, and the Work Package sits under the Stage Plan rather than replacing it.

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The Work Package can only be issued once the Project Board has approved the End Stage Report.

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The Work Package replaces the Stage Plan as the primary control document for the duration of the work.

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The Work Package is authorised by the Project Board before the Team Manager can begin work.

Question 14

During the Directing a Project process, the Project Board is reviewing a Stage Plan at a stage boundary. The Project Manager has reported that the stage is forecast to exceed its cost tolerance. What should the Project Board do FIRST?

Accepted Answer

Ask the Project Manager to produce an Exception Plan.. When a stage is forecast to exceed its cost tolerance, the Project Board should first request an Exception Plan from the Project Manager. The Exception Plan details how the Project Manager will recover from the exception and is a key output of Managing a Stage Boundary. Other actions like closing the project or updating the Business Case may follow, but the immediate step is to regain control through an Exception Plan.

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Immediately close the project because tolerances have been breached.

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Update the Business Case to reflect the increased costs.

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Authorise the next stage without changes to the plan.

Question 15

During a stage, the Project Manager needs to authorise a new body of work to a Team Manager, specifying the products, tolerances, and reporting requirements. Which PRINCE2 product is used for this authorisation?

Accepted Answer

Work Package. The Work Package is the formal agreement authorising a Team Manager to produce defined products within agreed tolerances and reporting requirements. A Stage Plan operates at the management-stage level, a Team Plan is the Team Manager's own detailed plan, and a Product Description covers only a single product. Only the Work Package bundles the scope, tolerances, and reporting needed for delegated authorisation.

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Stage Plan

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Team Plan

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Product Description