PRINCE2F PRINCE2 Processes Practice Test 36 — 15 Questions

Question 1

The Project Manager of a PRINCE2 project is reviewing a Work Package that has been agreed with a Team Manager. During delivery, the Team Manager identifies that a product will cost significantly more than the tolerance allowed in the Work Package. What should the Team Manager do FIRST?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Immediately inform the Project Manager of the forecast deviation. Within Managing Product Delivery, the Team Manager delivers the Work Package within agreed tolerances. If a forecast breach occurs, the Team Manager must escalate to the Project Manager, who manages the stage and decides whether the deviation exceeds stage tolerance and warrants an Exception Report to the Project Board. Bypassing the Project Manager or silently absorbing costs violates the agreed escalation route.

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Continue delivery and absorb the additional cost within the Team Manager's own budget

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Raise an Exception Report directly to the Project Board

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Request a formal change to the project's Business Case before proceeding

Question 2

A project is in the Initiating a Project process. The Project Manager is developing the Project Initiation Documentation. The Project Board has requested that the project's approach to quality be clearly defined. Which product should the Project Manager produce to meet this requirement?

Accepted Answer

Quality Management Approach. The Quality Management Approach is a key product of Initiating a Project and defines how quality management will be applied. It includes the project's quality standards, roles, responsibilities, and the approach to quality planning, control, and assurance. This document directly addresses the Project Board's requirement for a defined quality approach.

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Quality Register

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Benefits Review Plan

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Product Description for each product

Question 3

A PRINCE2 project is nearing the end of a stage. The Project Manager has confirmed that all products are complete and approved, and the next Stage Plan is ready for approval. Which action should the Project Manager take to close the current stage and move to the next?

Accepted Answer

Produce an End Stage Report and request a decision from the Project Board at an End Stage Assessment. Closing a stage and moving to the next is governed by the Managing a Stage Boundary process. The Project Manager prepares an End Stage Report and the next Stage Plan, then requests an End Stage Assessment from the Project Board. The Board reviews performance, confirms continued business justification, and authorises the next stage. This maintains the formal control point required at every stage boundary.

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Update the Project Initiation Documentation and begin the next stage immediately

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Raise an Exception Report to explain that the stage is complete

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Issue a Highlight Report to the Project Board summarising stage progress

Question 4

A Project Manager is working within the Managing a Stage Boundary process. The Project Board has requested information to decide whether to authorise the next stage. Which TWO activities are part of this process? (Choose two.)

Accepted Answer

Producing the Next Stage Plan and updating the Business Case. Managing a Stage Boundary includes producing the End Stage Report, updating the Project Plan, producing the Next Stage Plan, and updating the Business Case. These activities provide the Project Board with the information needed to assess the current stage's performance and decide whether to authorise the next stage.

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Creating the Project Brief and appointing the Project Board

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Authorising the Work Package and receiving Checkpoint Reports

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Taking corrective action and escalating exceptions to the Project Board

Question 5

A project is being initiated. The Project Manager is preparing the Project Initiation Documentation (PID) and needs to ensure that the project has a clear justification. Which PRINCE2 principle is primarily addressed by the Business Case within the PID?

Accepted Answer

Continued Business Justification. The Business Case within the Project Initiation Documentation directly supports the Continued Business Justification principle, which requires a project to have a valid and ongoing justification. It provides the rationale for the project and is reviewed at each stage boundary to ensure the project remains viable. Other principles like Manage by Stages or Learn from Experience are addressed through other elements of the PID.

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Tailor to Suit the Project Environment

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Learn from Experience

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Manage by Stages

Question 6

A project is in the Controlling a Stage process. The Project Manager has just reviewed a completed Work Package, confirmed that all products met their quality criteria, and updated the Stage Plan. According to PRINCE2, which action should the Project Manager take NEXT?

Accepted Answer

Authorise the next Work Package or, if the stage is complete, prepare for the Managing a Stage Boundary process.. In Controlling a Stage, once a Work Package is accepted and the Stage Plan is updated, the Project Manager reviews work package status and decides the next action. That could be authorising the next Work Package or, if all stage products are complete, preparing for Managing a Stage Boundary. Escalation or project closure would only apply in different circumstances.

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Update the Benefits Review Plan to reflect the completion of the stage's products.

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Escalate the completion to the Project Board by raising an Exception Report.

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Close the project immediately because the final products have been delivered.

Question 7

A PRINCE2 project is in the final stage. The project manager has completed all products and is now preparing for project closure. The Project Board has asked for assurance that the project has delivered its objectives. Which activity is part of the Closing a Project process?

Accepted Answer

Preparing the End Project Report. Closing a Project includes preparing the End Project Report, which evaluates the project's performance and confirms whether the objectives in the Business Case have been met. This report, along with the Lessons Report, helps the Project Board decide whether to approve project closure, ensuring that the project is formally closed and benefits are reviewed.

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Updating the Project Initiation Documentation

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Authorizing the final work package

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Producing a Highlight Report for the final stage

Question 8

A Project Manager is leading a project using PRINCE2. The project is in the 'Controlling a Stage' process. A Work Package has been assigned to a Team Manager. Which document authorizes the Team Manager to start work on the Work Package?

Accepted Answer

Work Package. The Work Package is the authorization document given to the Team Manager to start work. It contains the necessary information and constraints, and its agreement signifies the Team Manager's commitment to deliver the specified products. The Stage Plan, Highlight Report, and Checkpoint Report serve different purposes and do not authorize work.

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Checkpoint Report

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Stage Plan

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Highlight Report

Question 9

A project is nearing the end of a stage. The Project Manager has prepared the End Stage Report and the next Stage Plan. The Project Board is meeting to decide whether to authorise the next stage. According to PRINCE2, which process is being executed at this point?

Accepted Answer

Managing a Stage Boundary. Managing a Stage Boundary is the process that prepares for the next stage by producing an End Stage Report, updating the Business Case and Project Plan, and creating the next Stage Plan. The Project Board then reviews these documents and decides whether to authorise the next stage. This process is distinct from Controlling a Stage, which manages the current stage, and from Closing a Project, which ends the project.

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Controlling a Stage

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Initiating a Project

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Closing a Project

Question 10

A PRINCE2 project manager is managing a stage and has identified that a work package is forecast to exceed its agreed tolerances. The project manager needs to take corrective action. Which TWO activities are part of the Controlling a Stage process? (Choose two.)

Accepted Answer

Authorizing a work package to the Team Manager. In Controlling a Stage, the project manager authorizes work packages and takes corrective action to keep the stage within tolerances. These activities ensure that the stage delivers its products as planned. Corrective action may involve adjusting plans or resources, while work package authorization delegates work to the Team Manager, maintaining control and accountability.

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Producing an End Stage Report for the Project Board

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Updating the Business Case

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Capturing lessons learned for the project

Question 11

A Project Manager is midway through a stage when a Work Package is completed and the Team Manager returns it for acceptance. The products have met their quality criteria, but the Project Manager notices that a required specialist resource was used for longer than the Work Package had authorised. Which action should the Project Manager take FIRST?

Accepted Answer

Assess the resource overrun against the current Stage Plan and stage tolerances before deciding whether to accept the Work Package.. When a Work Package is completed, the Project Manager must confirm that the products conform and check whether the work stayed within its authorised limits. Any resource variance must be measured against the Stage Plan and the delegated stage tolerances, because that comparison determines whether the Project Manager can correct the situation within the stage or must escalate it as an exception to the Project Board.

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Raise an Exception Report immediately to the Project Board requesting a change to the stage budget.

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Accept the Work Package and log the resource overrun as a lesson in the Lessons Log.

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Reject the Work Package and instruct the Team Manager to redo the work within the authorised resource limit.

Question 12

A project is in the 'Closing a Project' process. The Project Manager is preparing for the project closure. Which TWO activities are part of this process? (Choose two.)

Accepted Answer

Hand Over Products. Closing a Project includes activities such as Prepare Planned Closure and Hand Over Products. These ensure that the project is closed in a controlled manner, with products delivered and accepted, and operational support in place. Take Corrective Action and Authorize a Work Package belong to Controlling a Stage, while Assess Project Benefits is not a closure activity.

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Assess Project Benefits

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Authorize a Work Package

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Take Corrective Action

Question 13

A Project Manager is working on the Directing a Project process. The Project Board has just authorised the project initiation. What should happen next according to PRINCE2?

Accepted Answer

The Project Manager proceeds to Initiating a Project to develop the Project Initiation Documentation.. In PRINCE2, after the Project Board authorises project initiation in the Directing a Project process, the Project Manager proceeds to the Initiating a Project process. This process involves developing the Project Initiation Documentation, which includes the Business Case, Project Plan, and other essential documents. Once the PID is approved by the Project Board, the project can move into the first stage.

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The Project Manager starts Managing a Stage Boundary to prepare for the first stage.

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The Project Manager begins Controlling a Stage to manage the initiation work.

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The Project Manager starts Managing Product Delivery to deliver the Project Initiation Documentation.

Question 14

A project is approaching the end of its final stage. The Project Manager has confirmed that all products have been delivered and accepted, and the Benefits Review Plan has been updated. Which activity belongs to the Closing a Project process rather than to the final stage's Controlling a Stage activities?

Accepted Answer

Preparing the End Project Report for the Project Board.. Closing a Project contains its own set of activities that confirm acceptance, review the Business Case, prepare the End Project Report, capture lessons learned and plan benefits realisation. Producing the End Project Report is unique to this process, whereas reviewing Work Packages, authorising work and reacting to Checkpoint Reports are all routine activities of Controlling a Stage during delivery.

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Authorising a new Work Package for a remaining specialist deliverable.

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Taking corrective action after a Checkpoint Report shows a schedule slippage.

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Reviewing Work Package status and updating the Stage Plan during the final stage.

Question 15

A PRINCE2 project is in the Closing a Project process. The Project Manager is preparing for the final closure. Which activity is performed during this process?

Accepted Answer

Confirm that all products have been delivered and accepted.. In Closing a Project, the Project Manager confirms that all products have been delivered and accepted according to the quality criteria. This activity ensures that the project has met its objectives and that there are no outstanding issues. The Project Board then authorises project closure based on the End Project Report. Handing over products occurs in Managing Product Delivery, and preparing the next Stage Plan is part of Managing a Stage Boundary.

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Authorise the project closure.

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Prepare the next Stage Plan.

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Hand over the project's products to the operational environment.