PRINCE2F PRINCE2 Processes Practice Test 31 — 15 Questions

Question 1

A Project Manager receives a Checkpoint Report from a Team Manager. Which process is the Team Manager executing when producing this report?

Accepted Answer

Managing Product Delivery. The Team Manager produces Checkpoint Reports while executing the Managing Product Delivery process. This process involves accepting and executing Work Packages, and reporting progress to the Project Manager. Therefore, the Team Manager is executing Managing Product Delivery when producing a Checkpoint Report.

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Controlling a Stage

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Managing a Stage Boundary

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Directing a Project

Question 2

The Project Board is reviewing an Exception Plan and decides to approve it. Which process is the Project Board executing?

Accepted Answer

Directing a Project. The Project Board is responsible for the Directing a Project process, which includes approving Exception Plans. When the Project Board approves an Exception Plan, they are performing a decision-making activity within the Directing a Project process. The Exception Plan is created during Managing a Stage Boundary, but the approval itself is a Directing activity.

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Controlling a Stage

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Closing a Project

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Managing a Stage Boundary

Question 3

During the Closing a Project process, the Project Manager produces a Lessons Report. What should happen to this report?

Accepted Answer

It should be published to the organization's lessons database. In PRINCE2, the Lessons Report is produced during Closing a Project and is explicitly intended to be shared with the wider organization so future projects can benefit from the experience. The correct destination is the organization's lessons database or equivalent repository, where it becomes part of corporate knowledge. Filing it away or restricting it defeats the purpose of the Lessons Learned practice.

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It should be filed in the project records and not reviewed

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It should be destroyed to maintain confidentiality

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It should be passed to the Executive for personal use

Question 4

A project is in the Managing a Stage Boundary process. Which document should the Project Manager produce to report the current stage's performance?

Accepted Answer

End Stage Report. In PRINCE2, the End Stage Report is the document produced by the Project Manager at the end of a stage during the Managing a Stage Boundary process. It summarizes the stage's performance against the Stage Plan, including actual versus planned costs, timescales, and products, and provides the basis for the Project Board to decide whether to approve the next stage.

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Highlight Report

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Lesson Log

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Project Brief

Question 5

In the Managing Product Delivery process, what is the Team Manager responsible for?

Accepted Answer

Accepting and delivering Work Packages. In PRINCE2, the Managing Product Delivery process focuses on the work required to create project products. The Team Manager's primary responsibility is to accept Work Packages from the Project Manager and then deliver them by coordinating the team's work, ensuring the products meet the required quality criteria. This directly aligns with option A, as accepting and delivering Work Packages is the core function of the Team Manager within this process.

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Producing Highlight Reports for the Project Board

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Authorizing the initiation of the project

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Updating the Business Case

Question 6

Which TWO of the following reports are produced by the Project Manager during the Controlling a Stage process?

Accepted Answer

Highlight Report. In PRINCE2, the Controlling a Stage process is where the Project Manager monitors and controls the work of a stage, and it produces two key reports: the Highlight Report (option B), a time-driven progress report sent to the Project Board at agreed intervals to summarize stage status, and the Exception Report (option D), produced when a stage or project is forecast to exceed the tolerances set by the Project Board, documenting the exception and proposed options. The Lessons Report (option A) is instead produced during Managing a Stage Boundary (and at project closure) to capture lessons for the organization, not during Controlling a Stage. The End Stage Report (option C) is also produced in Managing a Stage Boundary to summarize stage performance for the Project Board's decision on the next stage. The Checkpoint Report (option E) is a Team Manager product, created during Managing Product Delivery to report progress to the Project Manager, so it is not produced by the Project Manager in Controlling a Stage.

Answer

Lessons Report

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End Stage Report

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Checkpoint Report

Question 7

During the Controlling a Stage process, the Project Manager identifies a deviation that is expected to remain within the stage tolerance. What should the Project Manager do?

Accepted Answer

Take corrective action and continue. In PRINCE2, during the Controlling a Stage process, the Project Manager is responsible for monitoring work and taking corrective action if deviations occur. If the deviation is expected to remain within the stage tolerance, the Project Manager has the authority to take corrective action without escalating to the Project Board. The Project Board is only informed via Highlight Reports, but no exception is raised because the tolerance is not exceeded. Therefore, taking corrective action and continuing is the correct action.

Answer

Inform the Project Board in the next Highlight Report

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Raise an Exception Report to the Project Board

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Escalate the issue to the Team Manager

Question 8

Which process includes the activity of 'Authorize Work Packages'?

Accepted Answer

Controlling a Stage. 'Authorize Work Packages' is an activity within the Controlling a Stage process. The Project Manager authorizes work packages to the Team Manager(s) after reviewing the Stage Plan, ensuring that the work is agreed and that the Team Manager has the necessary information to deliver the products. This activity is part of the day-to-day management of a stage.

Answer

Directing a Project

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Managing Product Delivery

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Starting Up a Project

Question 9

During which process is the End Project Report produced?

Accepted Answer

Closing a Project. The End Project Report is produced during Closing a Project. It reviews the project's overall performance and confirms the project has met its objectives.

Answer

Directing a Project

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Managing a Stage Boundary

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Initiating a Project

Question 10

Who is responsible for ensuring that the Business Case remains viable throughout the project?

Accepted Answer

Executive. In PRINCE2, the Executive is the single individual ultimately accountable for the project's success and is specifically responsible for ensuring the Business Case remains viable throughout the project. The Executive owns the Business Case and must ensure that the project remains aligned with the organisation's strategic objectives and continues to deliver value for money.

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Project Manager

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Senior Supplier

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Senior User

Question 11

A Work Package is being executed. The Team Manager discovers a product cannot meet its quality criteria due to an unforeseen technical limitation. What should the Team Manager do?

Accepted Answer

Raise an issue to the Project Manager. In PRINCE2, the Team Manager works within the boundaries of an agreed Work Package and reports to the Project Manager, not directly to the Project Board. When a product cannot meet its quality criteria due to an unforeseen technical limitation, this is an issue that threatens the Work Package's tolerances and must be escalated to the Project Manager. The Project Manager then decides whether to resolve it at their level or escalate to the Project Board if project-level tolerances are threatened.

Answer

Directly inform the Project Board

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Proceed with the work and accept the lower quality

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Update the Work Package and continue

Question 12

Which process is triggered when the Project Board authorizes a stage plan?

Accepted Answer

Controlling a Stage. In PRINCE2, when the Project Board authorizes a stage plan at a stage boundary, the next stage begins and the 'Controlling a Stage' process is triggered to manage the day-to-day work of that authorized stage. Managing a Stage Boundary is the process that produces the plan and seeks authorization; Controlling a Stage is what runs once authorization is granted.

Answer

Starting Up a Project

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Managing a Stage Boundary

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Initiating a Project

Question 13

Which THREE of the following are activities of the Managing a Stage Boundary process?

Accepted Answer

Update the Project Plan. Option B (Update the Project Plan) is correct because Managing a Stage Boundary includes updating the Project Plan with actual progress, revised forecasts, and any approved changes before the next stage begins. Option C (Plan the next stage) is correct because a core activity of this process is preparing the Next Stage Plan (or Exception Plan) for the following stage. Option E (Produce an End Stage Report) is correct because the End Stage Report is a key output of Managing a Stage Boundary, summarizing stage performance and providing the basis for the End Stage Assessment. Option A (Hand over products to the customer) does not belong because product handover occurs in Closing a Project, and Option D (Authorize Work Packages) does not belong because that activity is performed in Controlling a Stage.

Answer

Hand over products to the customer

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Authorize Work Packages

Question 14

Which TWO of the following are responsibilities of the Project Manager during the Controlling a Stage process?

Accepted Answer

Review progress and take corrective action. The Project Manager is responsible for reviewing progress against the stage plan and taking corrective action when deviations occur, as defined in the Controlling a Stage process. This ensures the stage remains within tolerance and aligns with the project plan.

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Produce the End Project Report

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Produce Checkpoint Reports

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Authorize the stage plan

Question 15

A Project Manager is about to begin work on a new stage. Which document provides the authority to proceed with the stage?

Accepted Answer

Stage Plan. In PRINCE2, the Stage Plan is the document that, once approved by the Project Board, provides the authority to proceed with that specific stage. The 'authorize a stage' activity within the Directing a Project process uses the Stage Plan as the basis for the Project Board's decision. Without an approved Stage Plan, the Project Manager cannot legitimately start work on the stage.

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Project Brief

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Project Initiation Documentation

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Business Case