PRINCE2F PRINCE2 Processes Practice Test 3 — 15 Questions

Question 1

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Executive. In PRINCE2, the Executive is the single individual accountable for the project's business justification and owns the Business Case. The Executive is responsible for ensuring the Business Case is maintained and remains viable throughout the project, updating it at each management stage boundary and confirming continued business justification. This ownership is a core PRINCE2 principle: 'Continued business justification.'

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Team Manager

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Project Manager

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Senior User

Question 2

During which process are Work Packages authorised by the Project Manager?

Accepted Answer

Controlling a Stage. In PRINCE2, the 'Controlling a Stage' process is where the Project Manager authorizes Work Packages to Team Managers or team members. This authorization is a key activity within the process, ensuring that work is formally assigned and can begin. The Project Manager uses the 'Authorize a Work Package' activity to allocate the work defined in the Stage Plan.

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Managing Product Delivery

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Managing a Stage Boundary

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Directing a Project

Question 3

In the Managing a Stage Boundary process, what is produced to request permission to proceed to the next stage?

Accepted Answer

Next Stage Plan. In the Managing a Stage Boundary process, the Project Manager prepares the Next Stage Plan to define how the following stage will be executed, and this plan (along with an updated Project Plan and Business Case) is submitted to the Project Board as part of the End Stage Report to request authorization to proceed. The Next Stage Plan is the key product that gives the Board the information needed to approve moving forward.

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Benefits Review Plan

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Project Brief

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Exception Report

Question 4

What is the purpose of the Closing a Project process?

Accepted Answer

To provide a controlled close to the project. The Closing a Project process is designed to provide a controlled close to the project, ensuring that all planned work has been completed, the project's products have been accepted, and the project is formally shut down. It triggers the final stage of the project lifecycle, releasing resources and producing the End Project Report. This is distinct from ongoing management or authorization activities.

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To manage the day-to-day activities of a stage

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To plan the next stage

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To authorise the project

Question 5

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. In PRINCE2, the Initiating a Project process produces the Project Initiation Documentation (PID), which is option A — this is the primary output that consolidates the business case, plans, controls, and project approach, and it is formally approved by the Project Board at the end of the process. Option C, the Benefits Management Approach, is also an output of Initiating a Project, as it defines how and when the project's benefits will be measured, reviewed, and realized throughout and after the project. Option B (Project Brief) is incorrect because it is an input to Initiating a Project, produced during the Starting Up a Project process. Option D (Exception Report) is incorrect because it is produced during the Managing a Stage Boundary or Controlling a Stage processes when tolerances are forecast to be exceeded. Option E (End Project Report) is incorrect because it is produced during the Closing a Project process, not during Initiating a Project.

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Project Brief

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Exception Report

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End Project Report

Question 6

Which THREE of the following are responsibilities of the Project Board during the Directing a Project process?

Accepted Answer

Authorise initiation of the project. In PRINCE2, the Directing a Project process is owned by the Project Board, and its activities include authorising initiation (option B), authorising a stage or exception plan (option E), and authorising project closure (option D). Option B is correct because the Board must approve the Project Brief and authorise the Project Manager to start the Initiation Stage. Option E is correct because the Board authorises each Stage Plan (or Exception Plan) before the next stage begins, granting the Project Manager the authority to proceed. Option D is correct because the Board confirms the project is complete and authorises closure via the End Project Report. Option A is not a Board responsibility; creating Work Packages is done by the Project Manager during Controlling a Stage. Option C is also not a Board responsibility; Checkpoint Reports are reviewed by the Project Manager, while the Board receives Highlight Reports.

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Create Work Packages

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Approve Checkpoint Reports

Question 7

What is the purpose of the Starting Up a Project process?

Accepted Answer

To ensure that there is a viable and worthwhile project before asking the Project Board to authorize initiation. The Starting Up a Project (SU) process is the pre-project process in PRINCE2 that validates whether the project is worth initiating at all. Its purpose is to ensure a viable and worthwhile project exists before requesting the Project Board to authorize the Initiation Stage. It produces the Project Brief, the Daily Log, the Lessons Log, and the Initiation Stage Plan, and appoints the Project Board and Project Manager.

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To hand over the project's products to the operational environment and close the project

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To manage the day-to-day activities of the project and produce Highlight Reports

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To establish a solid foundation for the project by creating the Project Initiation Documentation

Question 8

Which process is responsible for authorizing the initiation of a project?

Accepted Answer

Directing a Project. The 'Directing a Project' process is responsible for authorizing the initiation of a project because it is the decision-making layer where the Project Board reviews the Project Brief and decides whether to proceed. This process provides the key authorization for the project to move from the pre-project phase into the initiation stage, ensuring that the business case is viable and resources are committed.

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Controlling a Stage

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Starting Up a Project

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Initiating a Project

Question 9

Which role is responsible for producing Checkpoint Reports?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is responsible for producing Checkpoint Reports on a regular basis to inform the Project Manager of progress within a work package. This is defined in the 'Controlling a Stage' process, where the Team Manager reports at intervals agreed in the Work Package.

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Project Support

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Project Board

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Project Manager

Question 10

Which TWO of the following are outputs of the Managing a Stage Boundary process?

Accepted Answer

Lessons Report. The Managing a Stage Boundary process is triggered at the end of each stage (except the final one) to prepare for the next stage and to report on the current stage's performance. Option B (Lessons Report) is correct because this process produces a Lessons Report to capture and pass on lessons learned during the stage, which is then included in the End Stage Report and used to inform the next stage. Option E (End Stage Report) is correct because it is the primary output of this process, providing the Project Board with a summary of the stage's performance, including progress, issues, and a recommendation on whether to proceed. Option A (Work Package) is not an output of this process; Work Packages are produced by the Controlling a Stage process when authorizing work. Option C (Project Brief) is incorrect because it is an output of the Starting up a Project process, not Managing a Stage Boundary. Option D (Highlight Report) is incorrect because it is produced by the Controlling a Stage process to report progress to the Project Board at regular intervals.

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Work Package

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Project Brief

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Highlight Report

Question 11

A project is in the Initiating a Project process. Which document is the key output of this process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process, consolidating all the management approaches and plans.

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Work Package

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Project Brief

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End Stage Report

Question 12

Who is responsible for authorising the initiation of a project?

Accepted Answer

Project Board. In PRINCE2, the Project Board is the authority that authorizes the initiation of a project. Specifically, the Board approves the Project Initiation Documentation (PID) at the 'Authorize Initiation' activity within the Starting Up a Project process, giving the Project Manager authority to proceed into the Initiating a Project process.

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Project Manager

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Team Manager

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Senior User

Question 13

What is the purpose of the Closing a Project process?

Accepted Answer

To provide controlled closure of the project. The Closing a Project process is designed to provide a controlled closure of the project, ensuring that all objectives have been met, products are formally accepted, lessons are documented, and the project is officially handed over to operations or the customer. This process confirms that the project has delivered its agreed scope and that any remaining issues or risks are properly managed before closure.

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To authorise work packages

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To plan the next stage

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To initiate the project

Question 14

What is the difference between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU is performed before the project is authorised; IP is performed after. SU is a pre-project process to determine feasibility before committing to initiation, while IP establishes the project management foundation and produces the PID.

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SU is done by the Project Board; IP is done by the Project Manager

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SU and IP are two names for the same process

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SU produces the Project Plan; IP produces the Project Brief

Question 15

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Stage Plan for the next stage. Option B is correct because the Initiating a Project process produces the Stage Plan for the next stage (the first delivery stage), which is derived from the Project Plan and appended to the Project Initiation Documentation. Option C is correct because the Project Initiation Documentation (PID) is the primary output of Initiating a Project, consolidating the business case, project plan, risk, quality, change, and communication approaches. Option A (Exception Plan) is not produced here; it is created during a stage when tolerances are forecast to be exceeded. Option D (Project Brief) is a pre-project input, produced during Starting Up a Project, not an output of Initiating a Project. Option E (End Stage Report) is produced at the end of a management stage during Controlling a Stage, not during Initiating a Project.

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Exception Plan

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Project Brief

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End Stage Report