PRINCE2F PRINCE2 Processes Practice Test 26 — 15 Questions

Question 1

Which TWO documents are produced during the Starting Up a Project process?

Accepted Answer

Initiation Stage Plan. The Starting Up a Project (SU) process produces the Project Brief and the Initiation Stage Plan. The Project Brief provides a high-level overview of the project's justification, scope, and approach, while the Initiation Stage Plan details the activities, resources, and controls for the initiation stage. Both are mandatory outputs of SU, ensuring the project has a clear mandate and a plan for the next phase before committing to full initiation.

Answer

Project Initiation Documentation

Answer

End Stage Report

Answer

Stage Plan for the next stage

Question 2

During the Controlling a Stage process, the Project Manager identifies that the project is forecast to exceed the agreed cost tolerance for the current stage. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. When a stage tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report — this is PRINCE2's management by exception principle. The Project Manager cannot unilaterally decide to exceed tolerances; that requires Project Board authorisation. Option A is wrong because closing the project immediately is not the correct response; the Business Case may still be viable, and the issue should be escalated first. Option B is wrong because the Project Manager cannot increase the budget without Project Board approval. Option D is wrong because continuing without escalation violates management by exception; the PM must escalate immediately.

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Question 3

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the key output of the Initiating a Project process. It consolidates the project's plans, approaches, and controls. The Project Brief is an output of Starting Up a Project, not Initiating. The End Stage Report is from Managing a Stage Boundary. The Benefits Review Plan is part of the PID but not the key output.

Answer

Project Brief

Answer

Benefits Review Plan

Answer

End Stage Report

Question 4

A Project Manager receives a Checkpoint Report from a Team Manager. Which process is the Team Manager executing when producing this report?

Accepted Answer

Managing Product Delivery. Checkpoint Reports are produced by Team Managers during the Managing Product Delivery process. They report progress on Work Package delivery. Controlling a Stage is the PM's process for managing the stage; Highlight Reports go from PM to Project Board. Managing a Stage Boundary and Directing a Project do not involve Checkpoint Reports.

Answer

Controlling a Stage

Answer

Managing a Stage Boundary

Answer

Directing a Project

Question 5

Which role is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Executive. The Executive (Senior Responsible Owner) is responsible for the Business Case throughout the project. The Project Manager develops and maintains the Business Case on behalf of the Executive, but the ultimate accountability lies with the Executive. The Project Board does not maintain the Business Case directly. The Senior User represents user requirements.

Answer

Project Manager

Answer

Project Board

Answer

Senior User

Question 6

A project is in the Initiating a Project process. Which activity would typically be performed during this process?

Accepted Answer

Create the Project Plan and Stage Plans. Initiating a Project includes creating the Project Plan and Stage Plans. Appointing the Project Manager is done during Starting Up a Project. Producing the End Project Report is done during Closing a Project. Authorizing the next stage is done during Directing a Project.

Answer

Authorize the next stage

Answer

Produce the End Project Report

Answer

Appoint the Project Manager

Question 7

The Project Board is reviewing an Exception Plan and decides to approve it. Which process is the Project Board executing?

Accepted Answer

Directing a Project. Approving an Exception Plan is a key decision made by the Project Board during Directing a Project. The Project Board authorizes exception plans, stage plans, and closure. Controlling a Stage is for the PM. Managing a Stage Boundary produces the Exception Plan but the Board approves it. Closing a Project is for project closure.

Answer

Controlling a Stage

Answer

Closing a Project

Answer

Managing a Stage Boundary

Question 8

What is the purpose of the Starting Up a Project process?

Accepted Answer

To ensure that the prerequisites for initiating a project are in place. Starting Up a Project is a pre-project process to ensure that the project has a viable Business Case and that the necessary resources and people are in place before initiation. It does not approve, close, or monitor the project.

Answer

To monitor the progress of the current stage

Answer

To close the project in a controlled manner

Answer

To approve the project and authorize initiation

Question 9

During the Closing a Project process, the Project Manager produces a Lessons Report. What should happen to this report?

Accepted Answer

It should be published to the organization's lessons database. The Lessons Report is used to inform future projects and improve organizational project management. It should be shared with the relevant stakeholders and added to the organizational lessons database. It is not just filed or destroyed.

Answer

It should be filed in the project records and not reviewed

Answer

It should be destroyed to maintain confidentiality

Answer

It should be passed to the Executive for personal use

Question 10

A project is in the Managing a Stage Boundary process. Which document should the Project Manager produce to report the current stage's performance?

Accepted Answer

End Stage Report. During Managing a Stage Boundary, the Project Manager produces an End Stage Report to report the performance of the current stage. Highlight Reports are produced during Controlling a Stage. The Lesson Log is updated throughout. The Project Brief is from Starting Up a Project.

Answer

Highlight Report

Answer

Lesson Log

Answer

Project Brief

Question 11

Who is responsible for producing the Highlight Report during the Controlling a Stage process?

Accepted Answer

Project Manager. The Project Manager produces the Highlight Report during Controlling a Stage to inform the Project Board about progress. Team Managers produce Checkpoint Reports. Project Support may assist but not produce it. The Senior User does not produce it.

Answer

Senior User

Answer

Team Manager

Answer

Project Support

Question 12

In the Managing Product Delivery process, what is the Team Manager responsible for?

Accepted Answer

Accepting and delivering Work Packages. In PRINCE2, the Managing Product Delivery process focuses on the work required to create project products. The Team Manager's primary responsibility is to accept Work Packages from the Project Manager and then deliver them by coordinating the team's work, ensuring the products meet the required quality criteria. This directly aligns with option A, as accepting and delivering Work Packages is the core function of the Team Manager within this process.

Answer

Producing Highlight Reports for the Project Board

Answer

Authorizing the initiation of the project

Answer

Updating the Business Case

Question 13

What is the difference between Starting Up a Project (SU) and Initiating a Project (IP)?

Accepted Answer

SU is a pre-project process to determine viability, while IP formally establishes the project foundation. SU is a pre-project process to determine if the project is viable before committing resources to full initiation. IP formally establishes the project with detailed plans and management approaches. Both produce documents, but SU produces the Project Brief, and IP produces the PID. SU does not produce the PID.

Answer

SU is performed by the Project Board, while IP is performed by the Project Manager

Answer

SU occurs after IP to close the project

Answer

SU produces the Project Initiation Documentation, while IP produces the Project Brief

Question 14

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Benefits Management Approach. The PID and the Benefits Management Approach are outputs of Initiating a Project. The Project Brief is from Starting Up a Project. The End Stage Report is from Managing a Stage Boundary. The Lessons Report is from Closing a Project.

Answer

Lessons Report

Answer

Project Brief

Answer

End Stage Report

Question 15

Which THREE of the following are activities performed during the Directing a Project process?

Accepted Answer

Authorize closure of the project. Directing a Project includes authorizing initiation, authorizing stages, giving ad-hoc direction, and authorizing closure. Producing Highlight Reports is for the PM during Controlling a Stage. Appointing the Project Manager is during Starting Up a Project.

Answer

Appoint the Project Manager

Answer

Produce Highlight Reports