PRINCE2F PRINCE2 Processes Practice Test 25 — 15 Questions

Question 1

Which TWO of the following are responsibilities of the Project Board in the Directing a Project process?

Accepted Answer

Authorising project closure. The Project Board is responsible for authorizing project closure as part of the Directing a Project process. This ensures that the project formally ends only after all objectives have been met, products accepted, and lessons recorded, providing governance and control over the project's lifecycle.

Answer

Managing the Business Case on a day-to-day basis

Answer

Preparing the Highlight Report

Answer

Appointing the Team Manager

Question 2

What is the purpose of the Starting Up a Project process?

Accepted Answer

To ensure that the prerequisites for initiating a project are in place. The Starting Up a Project process ensures that the prerequisites for initiating a project are in place, such as having a Project Brief and approved initiation stage plan. It does not produce the PID or manage delivery.

Answer

To produce the Project Initiation Documentation

Answer

To authorize the closure of the project

Answer

To manage the day-to-day delivery of products

Question 3

Which role is responsible for authorizing the initiation of a project?

Accepted Answer

The Project Board. In PRINCE2, the Project Board is responsible for authorizing the initiation of a project. This occurs at the end of the Starting Up a Project process, when the Project Board reviews the Project Brief and decides whether to proceed with the Initiation Stage. The Project Board's authority is defined in the project's governance framework, and it must formally approve the initiation plan before the Project Manager can begin detailed planning.

Answer

The Executive

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The Project Manager

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The Senior User

Question 4

During the Controlling a Stage process, a Team Manager reports that a work package is complete. What is the next step for the Project Manager?

Accepted Answer

Accept the completed work package and update the stage plan. According to PRINCE2, when a Team Manager reports a work package as complete, the Project Manager must first accept the completed work package and then update the stage plan to reflect the actual progress. This ensures the stage plan remains accurate and provides a basis for assessing the impact on the project plan and any necessary corrective actions.

Answer

Inform the Project Board immediately

Answer

Close the project

Answer

Start planning the next stage immediately

Question 5

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The PID is the comprehensive document that defines the project and provides a basis for decision-making. Other documents like the Business Case are updated but the PID is the key output.

Answer

Checkpoint Report

Answer

Project Brief

Answer

End Project Report

Question 6

In which process does the Project Manager produce an Exception Plan?

Accepted Answer

Managing a Stage Boundary. When a stage tolerance is forecast to be exceeded, the Project Manager raises an Exception Report and then, if directed by the Project Board, produces an Exception Plan during Managing a Stage Boundary.

Answer

Initiating a Project

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Controlling a Stage

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Directing a Project

Question 7

What is the difference between a Highlight Report and a Checkpoint Report?

Accepted Answer

Highlight Reports are produced by the Project Manager; Checkpoint Reports are produced by the Team Manager. In PRINCE2, the Highlight Report is a formal report produced by the Project Manager for the Project Board to provide a summary of progress, while the Checkpoint Report is produced by the Team Manager for the Project Manager to report on progress within a Work Package. This distinction is defined in the PRINCE2 manual's 'Reporting' theme and the 'Controlling a Stage' process.

Answer

Highlight Reports are produced weekly; Checkpoint Reports are produced daily

Answer

There is no difference; they are the same document

Answer

Highlight Reports are for the Project Board; Checkpoint Reports are for the team

Question 8

Who is responsible for ensuring that the products are delivered in accordance with the Work Package?

Accepted Answer

The Team Manager. The Team Manager is responsible for accepting and delivering Work Packages, ensuring that products meet quality criteria.

Answer

The Project Assurance

Answer

The Senior Supplier

Answer

The Project Manager

Question 9

During the Managing a Stage Boundary process, which document is produced to seek approval to proceed to the next stage?

Accepted Answer

End Stage Report. The End Stage Report summarizes performance of the current stage and includes a recommendation for the next stage. The Project Board then decides whether to authorize the next stage.

Answer

Exception Report

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Benefits Review Plan

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Project Brief

Question 10

What is the purpose of the Closing a Project process?

Accepted Answer

To provide a controlled closure of the project. Closing a Project ensures controlled closure, handover of products, and confirmation that the project is complete. It does not manage benefits realization; that happens post-project.

Answer

To manage the benefits realization after the project

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To approve the next stage

Answer

To produce the Project Initiation Documentation

Question 11

A project is in the Controlling a Stage process, and the Project Manager receives a Request for Change (RFC) from a stakeholder. What should the Project Manager do first?

Accepted Answer

Log the issue in the Issue Register. All changes must be logged in the Issue Register before analysis. The Project Manager then assesses the impact and may escalate to the Project Board if it affects tolerances.

Answer

Implement the change immediately to satisfy the stakeholder

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Escalate directly to the Project Board

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Reject the change as it was not planned

Question 12

Which process is triggered when the Project Manager identifies that a stage tolerance is forecast to be exceeded?

Accepted Answer

Controlling a Stage. The Exception Plan is produced during Managing a Stage Boundary, but the initial identification and escalation occur in Controlling a Stage, where the Exception Report is raised.

Answer

Starting Up a Project

Answer

Managing Product Delivery

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Directing a Project

Question 13

What is the purpose of the Directing a Project process?

Accepted Answer

To enable the Project Board to make key decisions and provide direction. Directing a Project enables the Project Board to make key decisions and provide overall direction without managing day-to-day activities.

Answer

To produce the detailed project plans

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To manage the day-to-day activities of the project

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To deliver the products of the project

Question 14

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Risk Management Approach. The Risk Management Approach and Benefits Management Approach are both management products created during the Initiating a Project process. The Risk Management Approach defines how risk will be managed throughout the project, while the Benefits Management Approach defines how the project's benefits will be realized and measured. These are documented in the Project Initiation Documentation (PID) and are key outputs of this process.

Answer

End Project Report

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Checkpoint Report

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Project Brief

Question 15

Which THREE of the following are activities performed during the Controlling a Stage process?

Accepted Answer

Review progress against the Stage Plan. Authorizing Work Packages, reviewing progress, and managing risks and issues are key activities of Controlling a Stage. Producing the End Stage Report is done in Managing a Stage Boundary, and producing the Project Plan is done in Initiating a Project.

Answer

Produce the Project Plan

Answer

Produce the End Stage Report