PRINCE2F PRINCE2 Processes Practice Test 25 — 15 Questions

Question 1

What is the purpose of the Managing Product Delivery process?

Accepted Answer

To accept, execute, and deliver Work Packages. The Managing Product Delivery process is responsible for accepting Work Packages from the Project Manager, executing the work to create the products defined in the Work Package, and delivering the completed products back to the Project Manager. This ensures that work is controlled, progress is reported, and the products meet the agreed quality criteria before delivery.

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To direct the project and make key decisions

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To plan the next stage and update the project plan

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To control the work within a stage and produce Highlight Reports

Question 2

Which TWO of the following activities are performed in the Starting Up a Project process?

Accepted Answer

Appoint the Executive and the Project Manager. In PRINCE2, the Starting Up a Project (SU) process is the pre-project process whose purpose is to ensure the prerequisites for initiating a project are in place, and it includes the activity 'Appoint the Executive and the Project Manager' (option A) — the Executive is appointed first from the corporate/programme organization, then the Executive appoints the Project Manager, forming the minimum viable project board. SU also includes the activity 'Capture previous lessons' (option E), where the Project Manager gathers lessons from similar past projects (often via the Lessons Log) so they can inform the Project Brief and the Initiation Stage Plan. Option B (Produce the Project Initiation Documentation) belongs to the Initiating a Project (IP) process, not SU. Option C (Authorise the project) is the decision taken by the Project Board at the end of IP, based on the PID, and is not an SU activity. Option D (Plan the next management stage) is performed in the Managing a Stage Boundary process, not during Starting Up a Project.

Answer

Produce the Project Initiation Documentation

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Authorise the project

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Plan the next management stage

Question 3

During the Closing a Project process, which document is produced to capture lessons for future projects?

Accepted Answer

Lessons Report. During the Closing a Project process, the Lessons Report is produced to capture lessons learned for future projects. It summarizes the lessons from the Lessons Log and other sources, providing recommendations for future projects. The Lessons Report is included in the End Project Report or as a separate document, depending on the project's approach.

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Lessons Log

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Project Plan

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End Project Report

Question 4

Which process is responsible for authorising the project's closure?

Accepted Answer

Directing a Project. The 'Directing a Project' process is responsible for authorizing the project's closure because it is the decision-making process performed by the Project Board. The Board reviews the End Project Report and confirms that all objectives have been met or that the project should be prematurely closed, then issues the formal authorization to close. This ensures that closure is a controlled, board-level decision, not an operational activity.

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Closing a Project

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Controlling a Stage

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Managing a Stage Boundary

Question 5

Which THREE of the following are responsibilities of the Project Board during the Directing a Project process?

Accepted Answer

Approving stage plans and updates. Option A is correct because in PRINCE2 the Project Board approves Stage Plans and Exception Plans (stage plan updates) as part of the 'Authorise a Stage or Exception Plan' activity within Directing a Project. Option D is correct because authorising project closure is the 'Authorise Project Closure' activity, where the Project Board confirms the project can be closed after the Closing a Project process. Option E is correct because 'Authorise Initiation' is the first activity of Directing a Project, where the Board approves the Project Brief and the initiation stage. Option B is incorrect because Checkpoint Reports are produced by the Project Manager (or Team Manager) and reviewed by the Board, not created by it. Option C is incorrect because day-to-day management of the project team is the Project Manager's responsibility, not the Project Board's.

Answer

Producing Checkpoint Reports

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Managing the day-to-day activities of the project team

Question 6

During which process are the Benefits Management Approach and the Project Plan created?

Accepted Answer

Initiating a Project. The Benefits Management Approach and the Project Plan are both created during the Initiating a Project process. This process is part of the PRINCE2 methodology where the project's foundation is established, including the business case, project plan, and benefits management approach.

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Managing a Stage Boundary

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Directing a Project

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Starting Up a Project

Question 7

Who is responsible for producing the End Stage Report?

Accepted Answer

The Project Manager. The Project Manager produces the End Stage Report during the Managing a Stage Boundary process.

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The Project Board

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The Team Manager

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The Senior User

Question 8

What is the difference between a Highlight Report and an Exception Report?

Accepted Answer

Highlight Reports are periodic; Exception Reports are triggered by a tolerance deviation. The Highlight Report is a periodic report produced at intervals defined in the Communication Management Approach, while the Exception Report is an ad-hoc report triggered when a tolerance deviation is forecast or has occurred. The Highlight Report keeps the Project Board informed of progress within tolerances, whereas the Exception Report is used to escalate a deviation that cannot be brought back within tolerance without a decision from the Project Board.

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Highlight Reports are produced by the Team Manager; Exception Reports by the Project Manager

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Highlight Reports contain financial information; Exception Reports contain schedule information

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Highlight Reports are for the Project Board; Exception Reports are for the Project Manager

Question 9

A project is in the Initiating a Project process. Which document describes how changes to baselined products will be managed?

Accepted Answer

Change Control Approach. The Change Control Approach defines how changes to baselined products are managed, including the change control procedure.

Answer

Project Plan

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Risk Management Approach

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Quality Management Approach

Question 10

During the Controlling a Stage process, the Project Manager needs to assign work to a team. What should the Project Manager create?

Accepted Answer

Work Package. The Project Manager authorizes work by issuing a Work Package to the Team Manager.

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Team Plan

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Project Plan

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Product Description

Question 11

In which process is the End Stage Report produced?

Accepted Answer

Managing a Stage Boundary. The End Stage Report is produced during the Managing a Stage Boundary process, which occurs at the end of each stage (except the final stage, where Closing a Project takes over). It summarises the stage's performance against its plan, including results, issues, and lessons, and is used by the Project Board to decide whether to approve the next stage.

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Closing a Project

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Directing a Project

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Controlling a Stage

Question 12

During the Managing Product Delivery process, the Team Manager completes a product. What should happen next?

Accepted Answer

The Team Manager updates the Quality Register and informs the Project Manager. In PRINCE2, when a Team Manager completes a product within a Work Package, the product must go through quality control and the Quality Register must be updated to record the quality activities and results. The Team Manager then informs the Project Manager, who is responsible for confirming the product's completion and updating the Stage Plan and other management products.

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The Team Manager delivers the product to the customer directly

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The Project Board approves the product immediately

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The product is automatically accepted and the Work Package is closed

Question 13

Which process is responsible for authorizing work to be done within a stage?

Accepted Answer

Controlling a Stage. The 'Controlling a Stage' process is responsible for authorizing work to be done within a stage. It involves the day-to-day management of the stage, including authorizing work packages, monitoring progress, and taking corrective action. This process ensures that the stage stays on track and delivers the required products.

Answer

Directing a Project

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Initiating a Project

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Managing Product Delivery

Question 14

When should the Project Manager escalate an issue to the Project Board?

Accepted Answer

When the issue cannot be resolved within the delegated tolerances. In PRINCE2, the Project Manager is delegated tolerances by the Project Board and manages the stage within those tolerances. Escalation to the Board is required when an issue (or a forecast issue) cannot be resolved within the delegated tolerances, because only the Board has authority to change tolerances, the Business Case, or the project's scope. This is the 'manage by exception' principle in action.

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When the issue involves the Project Manager's own performance

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Only at the end of a stage

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Only when the issue is identified

Question 15

The Project Board is considering whether to authorize the next stage. Which document provides the information needed for this decision?

Accepted Answer

End Stage Report. The End Stage Report is produced at the end of each stage and summarizes performance against the stage plan, business case, and risks, giving the Project Board the information it needs to decide whether to authorize the next stage. It is the formal input to the 'Authorize a Stage' activity.

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Highlight Report

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Checkpoint Report

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Exception Report