PRINCE2F PRINCE2 Processes Practice Test 22 — 15 Questions

Question 1

Which TWO of the following are outputs of the Managing a Stage Boundary process?

Accepted Answer

Stage Plan for the next stage. Options C and D are correct. The Managing a Stage Boundary process produces the End Stage Report and the Stage Plan for the next stage. The Lessons Log is updated throughout the project but is not a specific output of this process. The Project Brief is produced during Starting Up a Project, and Checkpoint Reports are outputs of the Managing Product Delivery process.

Answer

Project Brief

Answer

Checkpoint Report

Answer

Lessons Log

Question 2

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Risk Management Approach. The Initiating a Project process produces the Project Plan (Option E) and the Risk Management Approach (Option D). The Project Plan defines the baseline for scope, schedule, and cost, while the Risk Management Approach establishes the procedures for identifying, assessing, and controlling risks throughout the project. Both are formal management products created during initiation to guide project execution.

Answer

End Stage Report

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Project Brief

Answer

Executive appointment

Question 3

Which THREE of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

Project Plan. Options A, D, and E are correct. The Project Initiation Documentation (PID) includes the Project Plan, Risk Management Approach, and Business Case. The Highlight Report is a product of the Controlling a Stage process, and the Checkpoint Report is a product of the Managing Product Delivery process.

Answer

Highlight Report

Answer

Checkpoint Report

Question 4

Which TWO of the following are activities performed in the Directing a Project process?

Accepted Answer

Authorize initiation. The Directing a Project process includes authorizing initiation and authorizing the project. Producing Highlight Reports is an activity in the Controlling a Stage process, managing product delivery is part of Managing Product Delivery, and escalating issues is typically a project manager role, not a Directing a Project activity. Therefore, the correct answers are B and C.

Answer

Produce Highlight Reports

Answer

Escalate issues to the Project Board

Answer

Manage product delivery

Question 5

Which TWO of the following are true about the Managing Product Delivery process?

Accepted Answer

The Team Manager accepts a Work Package from the Project Manager. In PRINCE2, the Managing Product Delivery process is where the Team Manager executes the work defined in a Work Package. The Team Manager accepts the Work Package from the Project Manager (Option B) and then delivers the products, sending Checkpoint Reports to the Project Manager (Option D) to report progress. These two activities are core responsibilities within this process.

Answer

The Project Manager reports progress to the Project Board via Highlight Reports

Answer

The Project Board approves the Work Package

Answer

The Project Manager authorises the Work Package during the MP process

Question 6

Which process is responsible for appointing the Executive and the Project Manager?

Accepted Answer

Starting Up a Project. The Starting Up a Project (SU) process is the pre-project process where the Executive and Project Manager are appointed. This ensures the necessary roles are in place before the project is formally initiated.

Answer

Directing a Project

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Managing a Stage Boundary

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Initiating a Project

Question 7

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is responsible for establishing a solid foundation for the project, and its key output is the Project Initiation Documentation (PID). The PID consolidates all the essential information needed to justify, define, and plan the project, including the Business Case, Project Plan, and Risk Register. It serves as the definitive reference document for the project board to authorize the project.

Answer

Project Brief

Answer

Lessons Report

Answer

End Stage Report

Question 8

What is the purpose of the Starting Up a Project process?

Accepted Answer

To ensure that the prerequisites for initiating a project are in place. The Starting Up a Project process is designed to ensure that the prerequisites for initiating a project are in place before any significant work begins. It focuses on verifying that the project has a viable business justification, a clear project mandate, and that necessary resources and personnel are available, thereby preventing wasted effort on projects that lack a solid foundation.

Answer

To produce the Project Initiation Documentation

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To authorize the start of the project

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To manage the day-to-day activities of the project

Question 9

During the Controlling a Stage process, the Project Manager identifies that the project is forecast to exceed the agreed cost tolerance for the current stage. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. When a stage tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. This is PRINCE2's management by exception principle.

Answer

Close the project immediately as the Business Case is no longer viable

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Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Question 10

In which process are Highlight Reports produced and sent to the Project Board?

Accepted Answer

Controlling a Stage. Highlight Reports are produced by the Project Manager during the Controlling a Stage process and sent to the Project Board to provide a summary of progress.

Answer

Managing a Stage Boundary

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Directing a Project

Answer

Managing Product Delivery

Question 11

Which of the following is a key output of the Managing a Stage Boundary process?

Accepted Answer

End Stage Report. The Managing a Stage Boundary process produces the End Stage Report, updated Project Plan, and the next Stage Plan (or Exception Plan).

Answer

Checkpoint Report

Answer

Highlight Report

Answer

Project Brief

Question 12

Who is responsible for producing the Highlight Report?

Accepted Answer

The Project Manager. The Project Manager is responsible for producing the Highlight Report in PRINCE2. This report provides the Project Board with a summary of progress against the stage plan, including achievements, next steps, and any issues or risks. It is a key management product defined in the PRINCE2 manual, and its production is a specific responsibility of the Project Manager, not delegated to the Team Manager or others.

Answer

The Team Manager

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The Senior User

Answer

The Project Board

Question 13

Who is responsible for authorizing the initiation of a project?

Accepted Answer

Project Board. The Project Board is responsible for authorizing initiation during the Directing a Project process. The Project Manager recommends, but the Board decides.

Answer

Project Manager

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Executive

Answer

Senior User

Question 14

In the Closing a Project process, what is the Project Board's responsibility?

Accepted Answer

To confirm the project has met its objectives and authorize closure. The Project Board authorizes the closure of the project after reviewing the End Project Report and Lessons Report, ensuring all products are accepted and benefits review plans are in place.

Answer

To produce the Lessons Report

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To hand over the project products to the operational environment

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To release the project resources

Question 15

What is the difference between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU produces the Project Brief, while IP produces the Project Initiation Documentation. Starting Up a Project (SU) is the pre-project process that produces the Project Brief, which provides the outline business case and project approach needed to decide whether to proceed. Initiating a Project (IP) is the next process that produces the detailed Project Initiation Documentation (PID), including the full business case, project plan, and risk register, to establish a solid foundation for the project. The key difference is that SU creates the high-level justification and approach, while IP creates the comprehensive management documentation required for execution.

Answer

SU is mandatory, while IP is optional

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SU is performed by the Project Manager, while IP is performed by the Project Board

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SU appoints the Project Board, while IP appoints the Project Manager