PRINCE2F PRINCE2 Processes Practice Test 21 — 15 Questions

Question 1

A project is nearing the end of its final stage. The Project Manager has prepared the End Project Report and a Lessons Report. Which process is responsible for authorising the project closure?

Accepted Answer

Directing a Project. Directing a Project (DP) is the process by which the Project Board authorises project closure. The Project Manager prepares the closure recommendation in Closing a Project, but the Board gives the final authorisation.

Answer

Closing a Project

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Managing a Stage Boundary

Answer

Controlling a Stage

Question 2

A project is in the Managing Product Delivery process. A team member identifies a quality issue with a product being developed. Who is responsible for producing a Checkpoint Report?

Accepted Answer

Team Manager. In the Managing Product Delivery process, the Team Manager is responsible for producing the Checkpoint Report. This report provides the Project Manager with progress information on the work packages assigned to the team, including any issues such as quality problems. The Checkpoint Report is a key control document that the Team Manager uses to communicate status at regular intervals, typically weekly.

Answer

Senior User

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Project Manager

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Project Support

Question 3

What is the purpose of the Managing Product Delivery process?

Accepted Answer

To ensure that the project's products are created and delivered to quality standards. The Managing Product Delivery process is designed to control the link between the Project Manager and the Team Manager(s) by ensuring that work on products is authorized, executed, and delivered according to the agreed quality criteria and acceptance requirements. Its primary purpose is to create and deliver the project's products to the specified quality standards, as defined in the Product Description and Work Package.

Answer

To manage the day-to-day work of the Project Manager

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To plan the next stage in detail

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To provide direction and control to the Project Board

Question 4

During the Closing a Project process, which document is produced to capture lessons for future projects?

Accepted Answer

Lessons Report. The Lessons Report is produced during the Closing a Project process to capture lessons learned for future projects.

Answer

Project Product Description

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Benefits Management Approach

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End Project Report

Question 5

Which document is produced in the Starting Up a Project process and is used as input to Initiating a Project?

Accepted Answer

Project Brief. The Project Brief is produced during Starting Up a Project and provides the baseline for the Initiation Stage. It contains the project definition, outline business case, and other preliminary information.

Answer

Benefits Management Approach

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End Stage Report

Answer

Project Initiation Documentation

Question 6

Who is responsible for authorizing a Work Package?

Accepted Answer

Project Manager. In PRINCE2, the Project Manager is responsible for authorizing Work Packages, which are defined in the 'Managing Product Delivery' process. The Project Manager issues the Work Package to the Team Manager, specifying the product description, reporting requirements, and constraints. This authorization ensures the team has clear instructions to produce the required deliverables.

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Project Board

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Team Manager

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Executive

Question 7

In the Managing a Stage Boundary process, the Project Manager updates the Project Plan. What is the main purpose of this update?

Accepted Answer

To reflect the actual progress and re-forecast the remaining work. The Project Plan is updated to reflect the actual progress of the completed stage and to provide a realistic baseline for the remaining stages. This helps the Project Board make an informed decision about whether to proceed with the next stage.

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To provide a baseline for performance measurement

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To replace the original Project Plan entirely

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To create a detailed plan for the next stage only

Question 8

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To enable the Project Board to review the current stage and approve the next stage plan. The Managing a Stage Boundary process is performed at the end of each stage to enable the Project Board to review the current stage's performance and approve the next stage plan. Option B is incorrect because the Project Plan is produced during the Initiating a Project process. Option C is incorrect because day-to-day management is handled by the Managing Product Delivery process. Option D is incorrect because project closure is handled by the Closing a Project process.

Answer

To produce the Project Plan for the first time

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To manage the day-to-day activities of the stage

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To close the project

Question 9

Who is responsible for authorising the initiation of a project?

Accepted Answer

Project Board. In PRINCE2, the Project Board is collectively responsible for authorizing the initiation of a project. This decision is made during the 'Directing a Project' process, where the Project Board reviews the Project Brief and decides whether to proceed to the Initiation Stage. The Project Board's authority is derived from the corporate or programme management, but the actual authorization to initiate is a board-level responsibility.

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Executive

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Corporate management

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Project Manager

Question 10

In the Controlling a Stage process, the Project Manager receives a Checkpoint Report indicating that a work package is behind schedule. What should the Project Manager do first?

Accepted Answer

Review the impact on the stage plan and determine if corrective action can bring it back within tolerance. The PRINCE2 Controlling a Stage process requires the Project Manager to first assess any deviation from the stage plan to see if corrective action can bring performance back within tolerance. The Checkpoint Report is a control mechanism that triggers an exception assessment, not an immediate escalation. Only if the deviation exceeds tolerance should the Project Manager escalate via an Exception Report.

Answer

Immediately escalate to the Project Board via an Exception Report

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Issue a new Work Package to replace the current one

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Close the Work Package and report the failure in the Highlight Report

Question 11

During the Closing a Project process, what must be produced to confirm that the project has delivered what was expected?

Accepted Answer

End Project Report. The End Project Report is the key document in Closing a Project that confirms the project's deliverables and performance against the original PID. It also includes lessons and a summary of benefits reviews.

Answer

Lessons Report

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Benefits Realisation Plan

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Project Product Description

Question 12

Which process does the Project Board use to give ad-hoc direction to the project?

Accepted Answer

Directing a Project. Directing a Project is the process by which the Project Board provides ongoing direction and authorizes key decisions. Option A (Managing Product Delivery) is the process for accepting and executing work packages. Option C (Starting Up a Project) is the pre-project process. Option D (Controlling a Stage) is for managing day-to-day activities of a stage.

Answer

Managing Product Delivery

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Starting Up a Project

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Controlling a Stage

Question 13

What is the key difference between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU is done before the project is formally initiated; IP establishes the project's foundations. The Starting Up a Project (SU) process occurs before the project is formally initiated, focusing on verifying the project's viability and creating the Project Brief. The Initiating a Project (IP) process then establishes the project's foundations by creating the Project Initiation Documentation (PID), which includes detailed plans and controls. Thus, the key difference is that SU is a pre-initiation process, while IP formally establishes the project's management foundation.

Answer

SU involves the Project Board; IP involves the Project Manager only

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SU is optional; IP is mandatory

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SU produces the PID; IP produces the Project Brief

Question 14

During which process is the Benefits Management Approach first produced?

Accepted Answer

Initiating a Project. The Benefits Management Approach is first produced during the Initiating a Project process, as it forms part of the Project Initiation Documentation (PID). Options A, B, and D are incorrect: Managing a Stage Boundary reviews and may update the approach, Closing a Project evaluates benefits, and Starting Up a Project does not create it.

Answer

Managing a Stage Boundary

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Closing a Project

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Starting Up a Project

Question 15

Which process is used by the Project Board to give ad-hoc direction to the project?

Accepted Answer

Directing a Project. The Directing a Project process is specifically designed for the Project Board to provide overall direction and control, including making key decisions and issuing ad-hoc instructions outside of the regular stage management cycle. It covers activities like authorizing initiation, stage plans, and project closure, as well as giving ad-hoc direction to the project manager when needed.

Answer

Managing Product Delivery

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Controlling a Stage

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Managing a Stage Boundary