PRINCE2F PRINCE2 Processes Practice Test 20 — 15 Questions

Question 1

In PRINCE2, who is responsible for updating the Business Case during the project?

Accepted Answer

The Executive. The Executive is the single individual responsible for the Business Case throughout the project in PRINCE2. They own the Business Case and must ensure it remains viable, justified, and aligned with organizational strategy, approving any changes to it. The Project Manager only maintains the Business Case document but does not have authority to update its justification or approve changes.

Answer

The Project Manager

Answer

The Senior Supplier

Answer

The Senior User

Question 2

Which THREE of the following are activities performed in the Closing a Project process?

Accepted Answer

Produce the End Project Report. CP includes handing over products, producing the End Project Report, and recommending closure. Authorizing closure is done by the Board in DP; authorizing Work Packages is done in CS.

Answer

Authorize project closure

Answer

Authorize Work Packages

Question 3

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Benefits Management Approach. The PID and the Benefits Management Approach are key outputs of IP. The Daily Log is created in SU. The End Project Report is from CP.

Answer

Exception Report

Answer

End Project Report

Answer

Daily Log

Question 4

A Project Manager is in the Managing a Stage Boundary process and has produced the End Stage Report. The project is forecasting to exceed the project-level cost tolerance. What must the PM include in the next Stage Plan?

Accepted Answer

An Exception Plan that outlines the corrective actions and revised tolerances. If project-level tolerance is forecast to be exceeded, an Exception Plan is required instead of a normal Stage Plan. The Exception Plan must be approved by the Project Board.

Answer

No Stage Plan; the project must be escalated immediately

Answer

A request to close the project

Answer

A normal Stage Plan, but with additional cost contingencies

Question 5

Which THREE activities are part of the Controlling a Stage process?

Accepted Answer

Authorize Work Packages. Authorizing Work Packages, reviewing progress, and escalating exceptions are all activities in CS. Producing the PID is done in IP. Approving the next Stage Plan is done by the Project Board in DP.

Answer

Produce the Project Initiation Documentation (PID)

Answer

Approve the next Stage Plan

Question 6

What is the purpose of the Starting Up a Project process?

Accepted Answer

To confirm that the project is viable and worthwhile before committing to detailed planning. SU is a pre-project process that ensures basic conditions exist before deciding to proceed with initiation. It does not formally start the project; that happens in IP.

Answer

To manage the day-to-day activities of the project

Answer

To close the project in a controlled manner

Answer

To produce the Project Initiation Documentation

Question 7

Which TWO documents are produced during the Closing a Project process?

Accepted Answer

Lessons Report. The End Project Report and the Lessons Report are both produced in CP. The Project Brief is from SU, the PID from IP, and the Stage Plan from SB.

Answer

Project Brief

Answer

Stage Plan

Answer

Project Initiation Documentation (PID)

Question 8

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is responsible for establishing a solid foundation for the project, and its key output is the Project Initiation Documentation (PID). The PID consolidates all the planning and analysis work into a single, controlled document that defines the project's scope, business justification, risks, and management controls. This document is used to obtain authorization to proceed with the project's delivery stages.

Answer

End Stage Report

Answer

Project Brief

Answer

Exception Report

Question 9

Which process is responsible for appointing the Executive and the Project Manager?

Accepted Answer

Starting Up a Project. The Starting Up a Project process is responsible for appointing the Executive and the Project Manager because it occurs before the project is formally initiated. During this process, the project mandate is reviewed, and key roles are assigned to ensure the project has the necessary leadership to proceed to the initiation stage. This is defined in PRINCE2 as the point where the project board is established and the Project Manager is selected.

Answer

Controlling a Stage

Answer

Directing a Project

Answer

Initiating a Project

Question 10

In the Directing a Project process, who has the authority to authorize an exception plan that exceeds the project's stage tolerance but remains within project tolerance?

Accepted Answer

Project Board. The Project Board authorizes exception plans. The Project Manager manages within tolerances; exceeding stage tolerance requires Board approval. The SRO alone cannot, and the team manager has no such authority.

Answer

Project Manager

Answer

Senior Responsible Owner (Executive)

Answer

Team Manager

Question 11

What is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is where the project's scope, objectives, and approach are fully defined and documented. Its key output is the Project Initiation Documentation (PID), which consolidates all the baseline plans and strategies needed to justify and manage the project. The PID replaces the Project Brief, which is created earlier in the Starting Up a Project process.

Answer

Project Brief

Answer

Checkpoint Report

Answer

End Stage Report

Question 12

During which process does the Project Manager produce a Highlight Report?

Accepted Answer

Controlling a Stage. The Highlight Report is produced during the Controlling a Stage process to provide the Project Board with a summary of progress against the stage plan. The Project Manager creates this report at a frequency defined in the Communication Management Approach, typically to report on achievements, planned activities, and any issues or risks.

Answer

Managing Product Delivery

Answer

Managing a Stage Boundary

Answer

Directing a Project

Question 13

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report showing that a Work Package is behind schedule. What should the Project Manager do first?

Accepted Answer

Assess the impact on the stage plan and take corrective action if within tolerance. The Project Manager should assess the impact of the delay on the stage plan. If the deviation can be managed within stage tolerances, the PM will take corrective action. If tolerances are forecast to be exceeded, escalation is needed.

Answer

Raise an Exception Report immediately

Answer

Inform the Project Board in the next Highlight Report

Answer

Request a new Work Package from the Team Manager

Question 14

Who produces Checkpoint Reports?

Accepted Answer

Team Manager. Checkpoint Reports are produced by the Team Manager (or the person managing the Work Package) and are sent to the Project Manager. They provide progress on the Work Package.

Answer

Project Manager

Answer

Project Support

Answer

Senior User

Question 15

What is the difference between Starting Up a Project (SU) and Initiating a Project (IP)?

Accepted Answer

SU determines if the project is viable; IP establishes detailed management strategies and plans. Starting Up a Project (SU) is the pre-project process that evaluates the project's viability and produces the Project Brief. Initiating a Project (IP) then establishes the detailed management strategies and plans, producing the Project Initiation Documentation (PID). Option A is incorrect because SU produces the Project Brief, while IP produces the PID. Option C is incorrect because SU is performed by the Project Manager, not the Project Board. Option D is incorrect because SU is a pre-project process, not part of the initiation stage, while IP is the first process within the initiation stage.

Answer

SU produces the PID; IP produces the Project Brief

Answer

SU is performed by the Project Board; IP is performed by the Project Manager

Answer

SU is a process within the initiation stage; IP is a separate stage