PRINCE2F PRINCE2 Processes Practice Test 18 — 15 Questions

Question 1

Which of the following is an output of the Directing a Project process?

Accepted Answer

Authorization to initiate a project. The Directing a Project process is used by the Project Board to make key decisions and exercise overall control. One of its key outputs is the 'Authorization to initiate a project', which formally allows the Project Manager to proceed from the Starting Up a Project process into the Initiation Stage. This authorization is documented in the form of the Project Initiation Documentation. Therefore, option B is correct.

Answer

Project Plan

Answer

End Stage Report

Answer

Work Package

Question 2

Which THREE of the following are activities of the Managing a Stage Boundary process?

Accepted Answer

Update the Project Plan. SB includes reporting on current stage performance, planning the next stage, and updating the project plan. Authorizing Work Packages is done in CS; directing the project is done in DP.

Answer

Direct the project

Answer

Authorize a Work Package

Question 3

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process produces the Project Initiation Documentation (PID), which is the definitive document that defines the project's scope, objectives, and approach. It also produces the Stage Plan for the next stage, which details the work, resources, and controls for the first management stage. These are mandatory outputs that enable the Project Board to authorize the project to proceed.

Answer

End Project Report

Answer

Lessons Report

Answer

Project Brief

Question 4

A team is working on a Work Package. The Team Manager needs to report progress to the Project Manager. Which report should be used?

Accepted Answer

Checkpoint Report. The Checkpoint Report is the progress report produced by the Team Manager and sent to the Project Manager during the Managing Product Delivery process.

Answer

Exception Report

Answer

Highlight Report

Answer

End Stage Report

Question 5

Which THREE of the following are responsibilities of the Project Board during the Directing a Project process?

Accepted Answer

Authorizing initiation of the project. The Project Board is responsible for authorizing the initiation of the project during the Directing a Project process. This authorization formally allows the Project Manager to proceed with the Initiation Stage, committing resources and funding. It is a key decision point that ensures the project aligns with corporate or programme strategy before detailed planning begins.

Answer

Managing risks on a daily basis

Answer

Preparing Highlight Reports

Question 6

A project is in the Closing a Project process. Which of the following is a required activity before the Project Board can authorize closure?

Accepted Answer

Prepare the End Project Report. The CP process includes preparing the End Project Report, Lessons Report, and confirming benefits review arrangements. The Project Board authorizes closure in the DP process.

Answer

Conduct a post-project benefits review

Answer

Produce the Project Initiation Documentation

Answer

Create the Project Plan

Question 7

Which TWO of the following are produced during the Managing a Stage Boundary process?

Accepted Answer

End Stage Report. End Stage Report and Exception Plan are produced in SB. Highlight Report is from CS. Lessons Log is updated but not produced in SB. Project Brief is from SU.

Answer

Project Brief

Answer

Highlight Report

Answer

Lessons Log

Question 8

Which TWO of the following are purposes of the Managing Product Delivery process?

Accepted Answer

Provide progress information to the Project Manager. MP's purpose is to control the link between the PM and Team Manager by accepting Work Packages and ensuring delivery. Approving stage plans is done in DP; reporting to the Board is done in CS.

Answer

Approve Stage Plans

Answer

Direct the project

Answer

Report to the Project Board

Question 9

What is the purpose of the Starting Up a Project (SU) process?

Accepted Answer

To ensure that there is a viable and worthwhile project before detailed planning begins. The Starting Up a Project (SU) process is designed to ensure that the project has a viable business justification and is worthwhile before committing significant resources. It answers the question 'Do we have a viable and worthwhile project?' by creating the Project Brief and selecting the Project Manager, not by producing detailed plans or the PID.

Answer

To produce the Project Initiation Documentation (PID)

Answer

To authorize the initiation of the project

Answer

To produce the Benefits Management Approach

Question 10

In which process is the Project Manager appointed?

Accepted Answer

Starting Up a Project. The Project Manager is appointed during the Starting Up a Project process, as part of preparing for initiation.

Answer

Directing a Project

Answer

Initiating a Project

Answer

Controlling a Stage

Question 11

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report from the Team Manager. What should the Project Manager do with this report?

Accepted Answer

Use it to review progress and produce the Highlight Report. Checkpoint Reports provide progress information on Work Packages. The Project Manager uses them to review progress, update the stage status, and produce the Highlight Report for the Project Board. Option C is correct.

Answer

File it as a record and take no further action

Answer

Return it to the Team Manager for corrections

Answer

Forward it directly to the Project Board without review

Question 12

A Work Package has been completed and the products have passed quality checks. What should the Team Manager do next in the Managing Product Delivery process?

Accepted Answer

Deliver the Work Package to the Project Manager. The final activity in MP is to 'Deliver a Work Package', which involves handing over the completed products to the Project Manager and obtaining formal acceptance.

Answer

Raise an Exception Report

Answer

Update the Project Plan

Answer

Close the project stage

Question 13

In the Managing Product Delivery process, who is responsible for producing Checkpoint Reports?

Accepted Answer

The Team Manager. In PRINCE2, the Checkpoint Report is produced by the Team Manager to inform the Project Manager of progress on Work Packages. The Team Manager (or the team) prepares these reports at intervals defined in the Work Package. The Project Manager receives them, not the Project Board. Therefore, option C is correct.

Answer

The Project Support

Answer

The Project Board

Answer

The Project Manager

Question 14

Which TWO of the following are differences between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU focuses on whether the project is viable; IP focuses on how the project will be managed. The Starting Up a Project (SU) process is designed to evaluate the project's viability by creating the Project Brief and checking if the project is worthwhile, while the Initiating a Project (IP) process focuses on establishing a solid management foundation by creating the Project Initiation Documentation (PID) and detailed plans for how the project will be managed and controlled.

Answer

SU produces the Project Initiation Documentation

Answer

IP involves creating the next Stage Plan

Answer

SU is optional; IP is mandatory

Question 15

What is the difference between the Starting Up a Project (SU) process and the Initiating a Project (IP) process?

Accepted Answer

SU produces the Project Brief; IP produces the Project Initiation Documentation (PID). SU is a pre-project process to determine if the project is viable before committing to detailed planning. IP formally establishes the project foundation and produces the PID. Key difference: SU decides whether to proceed; IP creates the detailed plans and strategies.

Answer

SU is optional; IP is mandatory

Answer

SU is performed by the Project Board; IP is performed by the Project Manager

Answer

SU includes detailed planning; IP only produces high-level plans