PRINCE2F PRINCE2 Processes Practice Test 17 — 15 Questions

Question 1

Which THREE of the following are responsibilities of the Project Manager during the Controlling a Stage process?

Accepted Answer

Authorize Work Packages. The PM authorizes Work Packages, monitors progress, and manages issues and risks. Producing the next stage plan is done in SB, and producing the Project Plan is done in IP.

Answer

Produce the Project Plan

Answer

Produce the Stage Plan for the next stage

Question 2

A project is in the Managing a Stage Boundary process. Which of the following is produced during this process?

Accepted Answer

End Stage Report. The End Stage Report is produced to report on the current stage's performance.

Answer

Exception Report

Answer

Highlight Report

Answer

Project Brief

Question 3

Which TWO of the following are typical activities in the Closing a Project process?

Accepted Answer

Hand over the project's products to the operational environment. Closing a Project includes handing over products and producing the Lessons Report. The End Stage Report is from SB, and the Project Brief is from SU.

Answer

Update the Project Brief

Answer

Produce the End Stage Report

Answer

Authorize the next stage

Question 4

What is the difference between the Starting Up a Project process and the Initiating a Project process?

Accepted Answer

SU ensures basic conditions exist before initiation; IP establishes the solid foundations for the project. The Starting Up a Project (SU) process is a pre-project activity that ensures the project has a viable business justification and the necessary basic conditions (e.g., a clear project mandate, appointed executive, and project manager) before any detailed planning begins. The Initiating a Project (IP) process then takes this foundation and develops the detailed Project Initiation Documentation (PID), including the business case, risk register, and project plan, to establish solid management controls for the project. Option A correctly captures this sequential relationship: SU verifies readiness, while IP builds the detailed governance framework.

Answer

SU produces the PID while IP produces the Project Brief

Answer

SU is performed by the Project Board while IP is performed by the Project Manager

Answer

There is no significant difference; they are the same process under different names

Question 5

Which process is responsible for authorizing the initiation of a project?

Accepted Answer

Directing a Project. Directing a Project (DP) is the process by which the Project Board authorizes initiation, stage plans, and project closure. Starting Up a Project (SU) prepares for initiation but does not authorize it.

Answer

Controlling a Stage

Answer

Starting Up a Project

Answer

Initiating a Project

Question 6

Which process is responsible for authorizing a Work Package?

Accepted Answer

Controlling a Stage. The Project Manager authorizes Work Packages during the Controlling a Stage process.

Answer

Managing Product Delivery

Answer

Managing a Stage Boundary

Answer

Directing a Project

Question 7

During the Initiating a Project process, which document is the key output that defines how the project will be managed?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process. It consolidates all baselines for managing the project.

Answer

End Stage Report

Answer

Project Brief

Answer

Business Case

Question 8

A project is forecast to exceed its stage cost tolerance. The Project Manager has raised an Exception Report. Which process does the Project Board use to decide how to respond?

Accepted Answer

Directing a Project. The Project Board uses Directing a Project to give ad-hoc direction, including responding to exception reports.

Answer

Managing Product Delivery

Answer

Controlling a Stage

Answer

Managing a Stage Boundary

Question 9

A Project Manager is reviewing progress during a stage and discovers that a Work Package is behind schedule. The Team Manager has not submitted a Checkpoint Report this week. What should the Project Manager do?

Accepted Answer

Contact the Team Manager to understand the delay and agree corrective actions. The Project Manager should contact the Team Manager to understand the situation and take corrective action. This is part of the 'Review Work Package Status' activity in Controlling a Stage.

Answer

Close the Work Package and reassign the work to another team

Answer

Escalate the issue to the Project Board immediately via an Exception Report

Answer

Update the Project Plan to reflect the delay and inform the Project Board in the next Highlight Report

Question 10

Which process is used by the Project Board to authorize the next stage of a project?

Accepted Answer

Directing a Project. The Project Board authorizes the next stage as part of Directing a Project, based on the End Stage Report and next Stage Plan from SB.

Answer

Managing a Stage Boundary

Answer

Starting Up a Project

Answer

Controlling a Stage

Question 11

Which TWO of the following are outputs of the Starting Up a Project process?

Accepted Answer

Project Brief. SU produces the Project Brief, Stage Plan for initiation, and Daily Log. The PID is produced in IP, and the End Project Report is produced in CP.

Answer

End Project Report

Answer

Project Initiation Documentation

Answer

Benefits Management Approach

Question 12

What is the purpose of the Closing a Project process?

Accepted Answer

To hand over the project's products and close the project in a controlled way. The Closing a Project process in PRINCE2 is designed to provide a fixed point to verify that the project has delivered its products according to the agreed scope, confirm that the project's objectives have been met, and then formally close the project in a controlled manner. This includes handing over the products to the operational environment, completing any follow-on actions, and preparing the End Project Report. It does not wait for benefits realization, as benefits are assessed post-project during the Managing Product Delivery stage.

Answer

To evaluate the project's success only after benefits realization

Answer

To plan the final stage of the project

Answer

To release the project resources immediately

Question 13

The Project Board has authorized a Stage Plan. During the stage, the Project Manager identifies a risk that could cause the stage to exceed its time tolerance. What should the Project Manager do first?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction. According to PRINCE2's management by exception, if a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. The PM cannot unilaterally change the plan.

Answer

Inform the Team Manager to accelerate work to stay within tolerance

Answer

Record the risk in the Risk Register and continue monitoring

Answer

Implement a contingency plan to mitigate the risk and continue as planned

Question 14

During the Managing Product Delivery process, the Team Manager identifies a quality issue that will delay the product's delivery. What should the Team Manager do?

Accepted Answer

Report the issue to the Project Manager in the next Checkpoint Report. The Team Manager should raise the issue to the Project Manager, who will handle it in CS. The Team Manager cannot escalate directly to the Board.

Answer

Stop work and wait for instructions from the Project Manager

Answer

Immediately inform the Project Board via an Exception Report

Answer

Revise the quality criteria without consulting the Project Manager

Question 15

Which process is used by the Project Board to oversee the entire project?

Accepted Answer

Directing a Project. The 'Directing a Project' process is the correct answer because it is the PRINCE2 process that covers the Project Board's responsibilities for overseeing the entire project from start to finish. It provides the strategic direction, authorizes key decisions (such as stage boundaries and project closure), and ensures the project remains viable and aligned with business objectives. This process runs from the initial authorization to the final project closure, making it the overarching governance mechanism.

Answer

Controlling a Stage

Answer

Managing Product Delivery

Answer

Starting Up a Project