PRINCE2F PRINCE2 Processes Practice Test 16 — 15 Questions

Question 1

During a PRINCE2 project, the Project Board has just authorized the project. The project manager is now establishing the project management team and preparing the Project Initiation Documentation. Which process is the project manager executing?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Initiating a Project. The correct process is Initiating a Project, where the project manager develops the Project Initiation Documentation, refines the Business Case, and sets up the project controls. This process ensures the project has a solid foundation before delivery begins, and it follows the Project Board's authorization to proceed.

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Directing a Project

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Controlling a Stage

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Starting Up a Project

Question 2

A project is partway through a stage when the Project Manager realises that a Work Package has been completed but the Team Manager never reported progress against it. The Project Manager needs to formally record that the Work Package is now complete within the Controlling a Stage process. Which action should the Project Manager take?

Accepted Answer

Record the Work Package completion in the Work Package itself, since it is the formal agreement between the Project Manager and the Team Manager.. Within Controlling a Stage, the Project Manager authorises work, monitors it and accepts completed Work Packages. The Work Package is the formal record of that agreement and is updated to reflect completion, giving an auditable link between the authorised products and what was actually delivered. Escalating or deferring the decision misplaces the responsibility.

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Ask the Project Board to approve the completed Work Package at the next End Stage Assessment.

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Raise an Exception Report because the Team Manager failed to follow the agreed reporting cycle.

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Update the Stage Plan to show the Work Package as complete and take no further action.

Question 3

A Project Manager is leading a project through the Initiating a Project process. The Project Board has just approved the Project Initiation Documentation. Which TWO activities should the Project Manager perform as part of this process to ensure the project is properly baselined? (Choose two.)

Accepted Answer

Prepare the Risk Management Approach and the Quality Management Approach.. Initiating a Project involves creating the Project Plan, defining tolerances, and preparing the management approaches, including Risk and Quality. These activities establish the project's baseline and set the framework for managing the project. Appointing the Project Board occurs earlier, and authorizing work packages or creating closing reports happens later in the project lifecycle.

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Appoint the Project Board and the Project Manager.

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Create the End Project Report and the Lessons Report.

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Authorize the first Work Package to the Team Manager.

Question 4

During the Initiating a Project process, the Project Manager is compiling the Project Initiation Documentation. The Executive asks which document within the PID sets out how the project will be controlled and what management products will be produced. Which document should the Project Manager reference?

Accepted Answer

The Project Plan. The Project Initiation Documentation brings together the core documents that define the project, including the Project Plan. The Project Plan describes how the project will deliver its products, the controls to be applied, the management stages, and the product descriptions. When asked how the project will be controlled and what will be produced, the Project Plan is the definitive answer within the PID.

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The Communication Management Approach

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The Risk Management Approach

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The Benefits Review Plan

Question 5

A Project Manager is managing a stage in a PRINCE2 project. The stage is nearing its end, and the Project Manager is preparing for the Managing a Stage Boundary process. Which TWO activities are part of this process? (Choose two.)

Accepted Answer

Prepare the next Stage Plan.. Managing a Stage Boundary includes reviewing the current stage's status and preparing the next Stage Plan. These activities ensure the stage is properly closed and the project is set up for the next stage. The Project Manager must assess performance and plan forward. Authorising the next Stage Plan is a Project Board decision, and exception reporting or corrective action belongs to Controlling a Stage.

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Produce an Exception Report if the stage is forecast to exceed its tolerances.

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Authorise the next Stage Plan.

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Take corrective action to bring the stage back within tolerance.

Question 6

A Project Manager is in the Starting Up a Project process. The Project Board has not yet been appointed, and the Project Manager needs to create the Daily Log. According to PRINCE2, who is responsible for creating the Daily Log during this process?

Accepted Answer

The Project Manager, if appointed, or the person fulfilling the Project Manager role during Starting Up a Project. During Starting Up a Project, the Daily Log is created by the person fulfilling the Project Manager role, who may not yet be formally appointed. This ensures that informal issues and actions are captured from the outset. Once appointed, the Project Manager maintains the Daily Log throughout the project.

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The Project Manager

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The Team Manager

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The Project Board

Question 7

During the Managing a Stage Boundary process, the Project Manager has prepared an End Stage Report and a next Stage Plan. The Project Board reviews these documents and decides to approve the next stage but with a reduced budget. Which PRINCE2 principle or action is MOST directly reflected by this decision?

Accepted Answer

Manage by exception, because the Project Board is setting new tolerances for the next stage.. The Project Board approving the next stage with a reduced budget is setting a new tolerance for that stage, which directly applies the manage by exception principle. This principle allows the Board to delegate authority to the Project Manager within agreed limits, and changing the budget redefines those limits. Other principles may be present but are not the primary focus of this action.

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Tailor to suit the project environment, because the budget reduction reflects a tailored approach.

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Define roles and responsibilities, because the Project Board is clarifying who controls the budget.

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Learn from experience, because the budget reduction is based on lessons from the previous stage.

Question 8

A Project Manager is working on a complex project with multiple teams. During the Managing Product Delivery process, a Team Manager has completed a work package and is preparing to deliver the products. According to PRINCE2, what must the Team Manager do to ensure that the products are accepted?

Accepted Answer

Ensure that the products meet their quality criteria and obtain approval from the Project Manager.. In Managing Product Delivery, the Team Manager must ensure that products meet their quality criteria and obtain approval from the Project Manager. This involves following the quality management approach and providing evidence of quality. Once approved, the work package is complete. The Project Board is not involved at this level, and updating the Issue Register is not the key step for acceptance.

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Notify the Project Manager that the work package is complete and wait for the Project Manager to accept the products.

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Update the Issue Register and inform the Project Manager that the work package is complete.

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Request that the Project Board accept the products on behalf of the customer.

Question 9

A project has just been authorised to proceed by the Project Board at the end of the Initiating a Project process. The Project Manager now needs to prepare the first Stage Plan for the stage that is about to begin. Which process is responsible for producing the Stage Plan for the next stage?

Accepted Answer

Managing a Stage Boundary, because this process prepares the next Stage Plan and the End Stage Report for the Board's decision.. Managing a Stage Boundary exists precisely to prepare the next Stage Plan and supporting information so the Project Board can decide whether to continue. Initiating a Project covers the first Stage Plan only, and Controlling a Stage uses rather than creates the plan. The process that produces the plan is therefore the boundary process.

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Directing a Project, because the Project Board must approve all plans before work begins.

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Initiating a Project, because the first Stage Plan is created alongside the Project Initiation Documentation.

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Controlling a Stage, because the Project Manager creates the Stage Plan while managing the current stage.

Question 10

A project is approaching the end of a stage. The Project Manager is preparing for the Managing a Stage Boundary process. Which of the following must the Project Manager produce as part of this process?

Accepted Answer

An updated Project Plan and a revised Business Case. Managing a Stage Boundary is the process where the Project Manager prepares the next Stage Plan, updates the Project Plan, reviews the Business Case, and produces an End Stage Report for the Project Board. These allow the Board to assess continued viability and authorise the next stage. The Project Brief belongs to Starting Up a Project, while the End Project Report belongs to Closing a Project.

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A Highlight Report and a Checkpoint Report

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A new Project Brief and a revised Project Product Description

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An End Project Report and a Lessons Report

Question 11

A project is in the Controlling a Stage process. The project manager receives a request from a team manager to change the design specification because of a technical difficulty. The change would not affect the stage plan or the business case. What should the project manager do first?

Accepted Answer

Log the issue in the Issue Register and assess the impact. According to PRINCE2, when a team manager raises a technical difficulty that could result in a change, the project manager must first log it as an issue in the Issue Register. Only after logging and assessing the impact can the project manager decide on the appropriate response. Since the change does not affect the stage plan or business case, the project manager can handle it within the stage without escalating to the project board.

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Update the Risk Register and create a risk response

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Escalate the issue to the project board for a decision

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Instruct the team manager to proceed with the change

Question 12

A project manager is closing a project using the Closing a Project process. The project has delivered all products, but the business case has not been fully realized because the expected benefits will take longer to materialize. What should the project manager do with the Benefits Management Approach?

Accepted Answer

Update the Benefits Management Approach with actual results and recommend a follow-on action plan. In PRINCE2, the Benefits Management Approach is a living document that must be updated with actual results during the Closing a Project process, even if benefits are not yet fully realized. Since the business case has not been fully realized, the project manager should record the actual benefits achieved and recommend a follow-on action plan for the remaining benefits to be managed post-project. This ensures that the expected benefits are not lost and that the organization can continue to pursue them.

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Discard the Benefits Management Approach as it is no longer needed

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Pass the Benefits Management Approach to the project board for ongoing management

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Confirm that all benefits have been realized and close the project

Question 13

Which THREE activities are part of the Initiating a Project process?

Accepted Answer

Prepare the Project Plan. Preparing the Project Plan is a key activity in the Initiating a Project process, where the detailed plan for the project is developed based on the Project Brief and the chosen strategy. This plan covers time, cost, quality, and scope, and is a core component of the Project Initiation Documentation (PID).

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Authorize the initiation stage

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Appoint the project board and project manager

Question 14

Refer to the exhibit. A project has just completed the Starting up a Project process and received authorization to initiate. Which process should the project manager execute next?

Accepted Answer

Initiating a Project. After the Starting up a Project process, the project has received authorization to initiate. The next logical step is to plan the project in detail, which is done in the Initiating a Project process. This process produces the Project Initiation Documentation (PID) and establishes a solid foundation for the project. Therefore, option C is correct.

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Managing Product Delivery

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Controlling a Stage

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Directing a Project

Question 15

Refer to the exhibit. The project board is reviewing the End Stage Report for Stage 2 and the Stage Plan for Stage 3. The Stage Plan for Stage 3 exceeds the agreed cost tolerance. According to PRINCE2, what should the project board do?

Accepted Answer

Ask the project manager to produce an Exception Plan for Stage 3. According to PRINCE2, when a Stage Plan exceeds the agreed cost tolerance, the project board cannot approve it. Instead, the project manager must produce an Exception Plan that describes the options to bring the stage back within tolerance or to request a revised tolerance. This is a formal exception management process defined in the PRINCE2 manual.

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Approve the Stage Plan as it is, since Stage 2 was completed within tolerance

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Reject the Stage Plan and ask the project manager to terminate the project

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Lower the cost tolerance for Stage 3 to match the plan