PRINCE2F PRINCE2 Processes Practice Test 16 — 15 Questions

Question 1

When should the Project Manager escalate an issue to the Project Board?

Accepted Answer

When the issue cannot be resolved within the delegated tolerances. Issues that threaten tolerances or require changes to baselines should be escalated. The PM manages issues within their authority.

Answer

When the issue involves the Project Manager's own performance

Answer

Only at the end of a stage

Answer

Only when the issue is identified

Question 2

The Project Board is considering whether to authorize the next stage. Which document provides the information needed for this decision?

Accepted Answer

End Stage Report. The End Stage Report provides a summary of the current stage's performance and the next stage plan for the Board to decide on continuation.

Answer

Highlight Report

Answer

Checkpoint Report

Answer

Exception Report

Question 3

During the Managing Product Delivery process, the Team Manager identifies a problem that could affect the quality of a product. What should the Team Manager do?

Accepted Answer

Inform the Project Manager via the Checkpoint Report or an issue. The Team Manager should inform the Project Manager via the Checkpoint Report or, if urgent, via an issue. The team manager does not directly escalate to the Board.

Answer

Modify the product to resolve the problem and update the product description

Answer

Record the problem in the Quality Register and continue working

Answer

Raise an Exception Report to the Project Board

Question 4

Which TWO of the following are produced during the Initiating a Project process?

Accepted Answer

Risk Management Approach. IP produces the PID, which includes the Risk Management Approach and Communication Management Approach. The Project Brief is from SU, and the End Stage Report is from SB.

Answer

Project Brief

Answer

End Stage Report

Answer

Exception Report

Question 5

What is the purpose of the Directing a Project process?

Accepted Answer

To authorize the initiation, stage plans, and closure of the project. The Directing a Project process is designed for the Project Board to make key decisions and exercise overall control. Its primary purpose is to authorize the initiation of the project, approve stage plans, and authorize project closure, ensuring the project remains viable and aligned with business objectives.

Answer

To deliver products according to Work Packages

Answer

To produce the Project Initiation Documentation

Answer

To manage the day-to-day activities of a stage

Question 6

Which THREE of the following are activities performed in the Controlling a Stage process?

Accepted Answer

Review progress against the Stage Plan. CS includes activities like authorizing Work Packages, managing issues, and reviewing progress. Closing the project is CP; creating the Project Plan is IP.

Answer

Create the Project Plan

Answer

Close the project

Question 7

Which process ensures that the project's products are formally accepted and the project is closed in a controlled way?

Accepted Answer

Closing a Project. Closing a Project ensures controlled closure, product handover, and lessons learned.

Answer

Managing a Stage Boundary

Answer

Controlling a Stage

Answer

Directing a Project

Question 8

Which TWO of the following are responsibilities of the Project Board?

Accepted Answer

Authorize the Project Plan. The Project Board is responsible for overall project governance, including authorizing the Project Plan (which defines the project's scope, cost, and schedule) and authorizing the start of each management stage. These decisions ensure the project remains aligned with business objectives and that stage boundaries are properly controlled.

Answer

Manage day-to-day activities

Answer

Produce Checkpoint Reports

Answer

Update the Daily Log

Question 9

A Project Manager receives a Checkpoint Report from a Team Manager. In which process does this occur?

Accepted Answer

Controlling a Stage. Checkpoint Reports are produced by the Team Manager in Managing Product Delivery and reviewed by the Project Manager in Controlling a Stage.

Answer

Managing a Stage Boundary

Answer

Initiating a Project

Answer

Managing Product Delivery

Question 10

What is the purpose of the Starting Up a Project process?

Accepted Answer

To ensure that there is a viable and worthwhile project before committing to a full initiation. The Starting Up a Project process is designed to evaluate the project mandate and determine whether the project is viable and worthwhile before committing significant resources to full initiation. It ensures that the project has a clear business justification, a defined project manager, and a sufficient understanding of scope and risks to proceed. This process does not produce detailed plans or the Project Initiation Documentation (PID), which are outputs of the Initiating a Project process.

Answer

To plan the entire project in detail

Answer

To produce the Project Initiation Documentation

Answer

To approve the project mandate

Question 11

The Project Board authorizes an Exception Plan. In which process does the Project Manager produce the Exception Plan?

Accepted Answer

Managing a Stage Boundary. The Exception Plan is produced by the Project Manager within the Managing a Stage Boundary process. This process is triggered when the Project Board authorizes an Exception Plan to replace the current Stage Plan due to a deviation beyond tolerance. The Project Manager then creates the Exception Plan and submits it for approval.

Answer

Initiating a Project

Answer

Directing a Project

Answer

Controlling a Stage

Question 12

Who is responsible for authorizing the initiation of a project?

Accepted Answer

The Project Board. The Project Board authorizes initiation as part of the Directing a Project process.

Answer

The Executive

Answer

The Project Manager

Answer

The Senior User

Question 13

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process because it consolidates all the planning information needed to justify the project, define its scope, and establish the baseline for decision-making. It includes the Business Case, Project Plan, Risk Register, and other components that together form the foundation for project governance. Without the PID, there is no formal authorization to proceed with the project's delivery stages.

Answer

Daily Log

Answer

End Stage Report

Answer

Project Brief

Question 14

Which TWO outputs are produced during the Initiating a Project process?

Accepted Answer

Project Initiation Documentation (PID). The PID and Benefits Management Approach are both produced in IP. The Project Brief is from SU, and the End Stage Report is from SB.

Answer

Project Brief

Answer

Work Package

Answer

End Stage Report

Question 15

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report. Who prepared this report?

Accepted Answer

The Team Manager. Checkpoint Reports are prepared by the Team Manager and sent to the Project Manager.

Answer

The Senior Supplier

Answer

The Project Support

Answer

The Project Board