PRINCE2F PRINCE2 Processes Practice Test 15 — 15 Questions

Question 1

A project has completed all work but the Project Manager discovers that a key product was delivered with a minor defect that does not affect the Business Case. What should the Project Manager do during Closing a Project?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Record the defect in the Lessons Report and recommend closure. During CP, the PM should ensure all products are accepted. If a defect exists, it should be documented in the Lessons Report and an updated product status should be provided. The board decides acceptance.

Answer

Reject the product and request rework before closing

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Raise an Exception Report to the Project Board

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Close the project and ignore the defect

Question 2

Which THREE of the following are responsibilities of the Project Board during the Directing a Project process?

Accepted Answer

Approving stage plans and updates. The Project Board is responsible for approving Stage Plans and any updates to them during the Directing a Project process. This ensures that the project remains aligned with the business case and that management stage boundaries are properly controlled.

Answer

Producing Checkpoint Reports

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Managing the day-to-day activities of the project team

Question 3

What is the purpose of the Directing a Project process?

Accepted Answer

To enable the Project Board to make key decisions and provide overall direction. DP is the process by which the Project Board authorizes key decisions and provides overall direction, but does not manage day-to-day activities.

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To manage the day-to-day activities of the project

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To produce the Project Initiation Documentation

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To execute Work Packages

Question 4

Which TWO of the following are true about the Managing a Stage Boundary process?

Accepted Answer

It produces the End Stage Report. SB is performed near the end of each stage (except the final) to produce an End Stage Report, plan the next stage, and update the Project Plan. It also captures lessons and can produce an Exception Plan if needed.

Answer

It is performed at the end of every stage, including the final stage

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It authorises the initiation of the next stage

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It includes the creation of the Business Case

Question 5

During which process are the Benefits Management Approach and the Project Plan created?

Accepted Answer

Initiating a Project. In the Initiating a Project process, the PID is created, which includes the Benefits Management Approach, Project Plan, and other management approaches.

Answer

Managing a Stage Boundary

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Directing a Project

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Starting Up a Project

Question 6

What is the purpose of the Starting Up a Project process?

Accepted Answer

To check if the project is viable and worth initiating. The Starting Up a Project process ensures that there is a viable and worthwhile project before the initiation stage begins.

Answer

To produce the Project Initiation Documentation

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To authorize the project to proceed

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To manage the delivery of products within a stage

Question 7

A Work Package is being executed by the Team Manager. During this, the Team Manager identifies a new risk that could delay delivery. What should the Team Manager do?

Accepted Answer

Update the Risk Register and inform the Project Manager. The Team Manager manages the Work Package and reports issues/risks to the Project Manager via Checkpoint Reports and the Issue Register.

Answer

Update the Project Plan

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Stop work and wait for instructions

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Inform the Project Board directly

Question 8

Who is responsible for producing the End Stage Report?

Accepted Answer

The Project Manager. The Project Manager produces the End Stage Report during the Managing a Stage Boundary process.

Answer

The Project Board

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The Team Manager

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The Senior User

Question 9

What is the difference between a Highlight Report and an Exception Report?

Accepted Answer

Highlight Reports are periodic; Exception Reports are triggered by a tolerance deviation. The Highlight Report is a periodic report produced at intervals defined in the Communication Management Approach, while the Exception Report is an ad-hoc report triggered when a tolerance deviation is forecast or has occurred. The Highlight Report keeps the Project Board informed of progress within tolerances, whereas the Exception Report is used to escalate a deviation that cannot be brought back within tolerance without a decision from the Project Board.

Answer

Highlight Reports are produced by the Team Manager; Exception Reports by the Project Manager

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Highlight Reports contain financial information; Exception Reports contain schedule information

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Highlight Reports are for the Project Board; Exception Reports are for the Project Manager

Question 10

A project is in the Initiating a Project process. Which document describes how changes to baselined products will be managed?

Accepted Answer

Change Control Approach. The Change Control Approach defines how changes to baselined products are managed, including the change control procedure.

Answer

Project Plan

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Risk Management Approach

Answer

Quality Management Approach

Question 11

Which process is responsible for authorizing the start of each stage?

Accepted Answer

Directing a Project. The Directing a Project process is responsible for authorizing the start of each stage because it provides the high-level governance and decision-making authority from the Project Board. This process ensures that the Project Manager receives explicit permission to proceed with the next stage, based on the Stage Plan and updated Business Case. Without this authorization, the project cannot move forward to the next stage.

Answer

Managing a Stage Boundary

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Controlling a Stage

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Starting Up a Project

Question 12

During the Controlling a Stage process, the Project Manager needs to assign work to a team. What should the Project Manager create?

Accepted Answer

Work Package. The Project Manager authorizes work by issuing a Work Package to the Team Manager.

Answer

Team Plan

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Project Plan

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Product Description

Question 13

In which process is the End Stage Report produced?

Accepted Answer

Managing a Stage Boundary. The End Stage Report is produced during Managing a Stage Boundary (SB) to report on the current stage's performance and plan the next.

Answer

Closing a Project

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Directing a Project

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Controlling a Stage

Question 14

During the Managing Product Delivery process, the Team Manager completes a product. What should happen next?

Accepted Answer

The Team Manager updates the Quality Register and informs the Project Manager. The Team Manager should notify the Project Manager that the product is ready for acceptance. The PM arranges quality review and acceptance.

Answer

The Team Manager delivers the product to the customer directly

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The Project Board approves the product immediately

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The product is automatically accepted and the Work Package is closed

Question 15

What is the key output of the Starting Up a Project process?

Accepted Answer

Project Brief. The Starting Up a Project process is the first process in PRINCE2, executed before project initiation. Its key output is the Project Brief, which provides a high-level overview of the project's justification, scope, and approach, enabling the project board to decide whether to proceed to the Initiation Stage. The Project Brief is derived from the project mandate and is used to create the Project Initiation Documentation later.

Answer

End Project Report

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Benefits Management Approach

Answer

Project Initiation Documentation