PRINCE2F PRINCE2 Processes Practice Test 11 — 15 Questions

Question 1

Which process is triggered when a Stage Plan's tolerances are forecast to be exceeded?

Accepted Answer

Managing a Stage Boundary. Managing a Stage Boundary is used to produce an Exception Plan and request authorization from the Project Board.

Answer

Directing a Project

Answer

Controlling a Stage

Answer

Closing a Project

Question 2

In the Closing a Project process, what is the Project Manager responsible for producing?

Accepted Answer

End Project Report. In the Closing a Project process, the Project Manager is responsible for producing the End Project Report. This report summarizes the project's performance against the original Business Case, including whether the project achieved its objectives and delivered the expected benefits. It also provides information for the post-project Benefits Review Plan.

Answer

Stage Plan

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Benefits Review Plan

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Project Brief

Question 3

Which TWO of the following are outputs of the Starting Up a Project process?

Accepted Answer

Daily Log. SU produces the Project Brief, Daily Log, and Initiation Stage Plan. PID is from IP.

Answer

Project Initiation Documentation

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Benefits Management Approach

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End Stage Report

Question 4

Which THREE of the following are true about the Directing a Project process?

Accepted Answer

It provides ad-hoc direction to the Project Manager. The Directing a Project process is designed for the Project Board to provide ad-hoc direction to the Project Manager, such as when a stage boundary is reached or an exception arises. This process does not involve day-to-day management but rather high-level decision-making and control.

Answer

It includes day-to-day management of the project

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It is performed by the Project Manager

Question 5

Which TWO of the following are activities performed during the Controlling a Stage process?

Accepted Answer

Review the Business Case. CS includes authorizing Work Packages, reviewing progress, and reporting. Producing the PID is done in IP.

Answer

Produce the Project Initiation Documentation

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Produce the End Project Report

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Appoint the Executive

Question 6

Which process is responsible for the project board giving ad-hoc direction to the project manager?

Accepted Answer

Directing a Project. Directing a Project is the process that covers the Project Board's decision-making and direction-giving activities throughout the project, including ad-hoc direction.

Answer

Managing a Stage Boundary

Answer

Controlling a Stage

Answer

Starting Up a Project

Question 7

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Initiating a Project process is where the project's baselines are established and the Project Initiation Documentation (PID) is created. The PID is the key output because it consolidates the business case, project plan, risk register, and controls, providing the foundation for project execution. Without the PID, the project cannot proceed to the next stage.

Answer

End Stage Report

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Project Brief

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Exception Report

Question 8

During the Managing a Stage Boundary process, the project manager produces an End Stage Report. Who receives this report and what decision do they make?

Accepted Answer

The project board receives it to decide whether to authorize the next stage. The End Stage Report is sent to the Project Board, who then decides whether to authorize the next stage (or, if the project is in the final stage, to close the project).

Answer

The project manager receives it to plan the next stage

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The team manager receives it to assess work package performance

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The executive receives it to update the business case

Question 9

A project is in the delivery stage. The team manager has accepted a work package. Which process governs the team manager's work in delivering the products?

Accepted Answer

Managing Product Delivery. Managing Product Delivery (D) is the correct process because it governs the acceptance, execution, and delivery of work packages by the team manager. In the delivery stage, the team manager receives a work package from the project manager (via Controlling a Stage) and is responsible for producing the products, reporting progress, and delivering completed work back to the project manager. This process directly controls the team manager's activities in building the products.

Answer

Initiating a Project

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Directing a Project

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Controlling a Stage

Question 10

The project manager notices that a team member has not completed a critical product according to the quality criteria. What should the project manager do first?

Accepted Answer

Instruct the team manager to correct the product within the work package tolerance. The correct first action is to instruct the team manager to correct the product within the work package tolerance. In PRINCE2, the project manager manages by exception; if a team member fails to meet quality criteria, the project manager should first escalate to the team manager (who manages the work package) to resolve the issue within the agreed tolerances. This aligns with the 'Managing Product Delivery' process, where the team manager is responsible for delivering products to specification.

Answer

Update the Project Plan to reflect the delay

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Close the project as the quality criteria are not met

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Raise an Exception Report to the Project Board

Question 11

Which process ensures that the project's products are formally handed over to the operational environment?

Accepted Answer

Closing a Project. The Closing a Project process is responsible for ensuring that the project's products are formally handed over to the operational environment, as it includes the 'Hand over Products' activity. This process verifies that acceptance criteria are met, obtains formal acceptance, and transfers ownership to the operational team, aligning with PRINCE2's focus on controlled closure.

Answer

Controlling a Stage

Answer

Directing a Project

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Managing Product Delivery

Question 12

In the Directing a Project process, when does the project board authorize the project?

Accepted Answer

At the end of the Initiating a Project process. The Board authorizes the project after reviewing the PID, which is produced in IP. This is the 'authorize the project' activity in DP.

Answer

At the end of the Starting Up a Project process

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At the end of the Managing a Stage Boundary process

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At the end of the first stage

Question 13

The project manager is preparing the next Stage Plan during the Managing a Stage Boundary process. Which document should be used as the basis for updating the Business Case?

Accepted Answer

The End Stage Report. The End Stage Report provides the current stage's performance, which feeds into the Business Case update. The Benefits Management Approach and other documents are also considered, but the End Stage Report is key for performance data.

Answer

The Project Brief

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The project's risk register

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The Quality Management Approach

Question 14

During the Controlling a Stage process, the project manager receives a Checkpoint Report from the team manager. What is the primary purpose of this report?

Accepted Answer

To provide the project manager with information on the status of work packages. Checkpoint Reports provide the PM with progress information on work packages, including actuals, forecasts, and issues, to support day-to-day management.

Answer

To request changes to the work package

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To inform the project board of the stage's overall progress

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To escalate any issues that cannot be resolved by the team manager

Question 15

In the Starting Up a Project process, the project manager is appointed. Who appoints the project manager?

Accepted Answer

The executive. According to PRINCE2, the Executive appoints the project manager during SU. The Executive is the key decision-maker for this appointment.

Answer

The project board

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The senior user

Answer

The senior supplier