PRINCE2F PRINCE2 Processes Practice Test 10 — 15 Questions

Question 1

What is the purpose of the Closing a Project process?

Accepted Answer

To provide controlled closure of the project. The Closing a Project process is designed to provide a controlled closure of the project, ensuring that all objectives have been met, products are formally accepted, lessons are documented, and the project is officially handed over to operations or the customer. This process confirms that the project has delivered its agreed scope and that any remaining issues or risks are properly managed before closure.

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To authorise work packages

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To plan the next stage

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To initiate the project

Question 2

A project manager is reviewing progress and identifies a product that does not meet its quality criteria. What should the project manager do?

Accepted Answer

Raise an Issue and decide on corrective action within delegated authority. If a product does not meet quality criteria, the Project Manager should raise an Issue (specifically an Off-specification) and decide on corrective action.

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Raise an Issue for the Project Board to decide

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Update the product description to match the delivered product

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Accept the product as-is and update the quality register

Question 3

Which process covers the day-to-day management of a stage by the Project Manager?

Accepted Answer

Controlling a Stage. The Controlling a Stage (CS) process covers the day-to-day management activities of the Project Manager within a stage.

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Managing a Stage Boundary

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Directing a Project

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Managing Product Delivery

Question 4

During which process does the Project Board give ad-hoc direction to the Project Manager?

Accepted Answer

Directing a Project. The Directing a Project (DP) process includes the activity of giving ad-hoc direction to the Project Manager as needed.

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Controlling a Stage

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Initiating a Project

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Starting Up a Project

Question 5

What is the difference between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU is performed before the project is authorised; IP is performed after. SU is a pre-project process to determine feasibility before committing to initiation, while IP establishes the project management foundation and produces the PID.

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SU is done by the Project Board; IP is done by the Project Manager

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SU and IP are two names for the same process

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SU produces the Project Plan; IP produces the Project Brief

Question 6

A project is in the Managing a Stage Boundary process. The Project Manager has produced an End Stage Report. What else must be produced?

Accepted Answer

Stage Plan for the next stage. In the Managing a Stage Boundary process, the Project Manager produces an End Stage Report to summarize the current stage's performance. The PRINCE2 method requires that a Stage Plan for the next stage must also be produced during this process, as it provides the detailed plan for the upcoming work and is essential for the Project Board to authorize the next stage. Without the next Stage Plan, the project cannot proceed beyond the current stage boundary.

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Benefits Review Plan

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Project Initiation Documentation

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Project Brief

Question 7

Which THREE of the following are correct responsibilities of the Project Board in the Directing a Project process?

Accepted Answer

Authorise project closure. The Project Board authorises initiation, gives ad-hoc direction, and authorises closure. Producing Highlight Reports is a Project Manager responsibility, and managing day-to-day work is a Team Manager responsibility.

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Produce Highlight Reports

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Manage day-to-day work of the team

Question 8

Which TWO of the following are purposes of the Controlling a Stage process?

Accepted Answer

Authorise Work Packages. CS focuses on day-to-day management, including authorising work packages and taking corrective action. Producing the Project Initiation Documentation is done in IP, and producing the End Project Report is done in CP.

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Produce the End Project Report

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Produce the Project Initiation Documentation

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Appoint the Executive and Project Manager

Question 9

Which process is used by the Project Manager to authorize work for a Team Manager?

Accepted Answer

Controlling a Stage. In PRINCE2, the 'Controlling a Stage' process is used by the Project Manager to assign work to Team Managers and authorize Work Packages. This process includes the 'Authorize a Work Package' activity, which formally delegates the delivery of one or more products to a Team Manager. The other processes either occur before the stage is underway or are performed at the management level above the Project Manager.

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Managing Product Delivery

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Starting Up a Project

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Directing a Project

Question 10

What is the purpose of the Starting Up a Project process?

Accepted Answer

To decide whether to initiate the project. SU ensures that the project has a viable business case and necessary foundation before committing to full initiation. It checks if the project is worthwhile and doable.

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To appoint the Project Board

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To produce the Project Initiation Documentation

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To close the project

Question 11

Which process produces the End Project Report?

Accepted Answer

Closing a Project. Closing a Project includes producing the End Project Report, Lessons Report, and confirming benefits review arrangements.

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Managing a Stage Boundary

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Initiating a Project

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Directing a Project

Question 12

During the Initiating a Project process, which document is developed as part of the Project Initiation Documentation?

Accepted Answer

Project Plan. The PID contains the Project Plan, which is a high-level plan for the entire project. Stage Plans are created in SB, not IP (except the first stage plan).

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Team Plan

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Benefits Review Plan

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Exception Plan

Question 13

What is the first process in PRINCE2?

Accepted Answer

Starting Up a Project. The first process in PRINCE2 is 'Starting Up a Project' (SU). This process occurs before the project is formally initiated and is designed to ensure that the project has a viable business justification, a clear project mandate, and that the necessary people and resources are available to proceed. It produces the Project Brief and the Initiation Stage Plan, which are essential inputs for the 'Initiating a Project' process.

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Directing a Project

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Controlling a Stage

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Initiating a Project

Question 14

The Project Board has authorized the project and the first stage. Which process is used by the Project Manager to manage the work of the first stage?

Accepted Answer

Controlling a Stage. After the Project Board authorizes the project and the first stage, the Project Manager uses the Controlling a Stage process to assign work, monitor progress, handle issues, and report to the Board throughout the stage. This process governs the day-to-day management of the stage and ensures it stays within tolerance.

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Initiating a Project

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Managing a Stage Boundary

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Managing Product Delivery

Question 15

What is the difference between the Starting Up a Project process and the Initiating a Project process?

Accepted Answer

SU produces the Project Brief; IP produces the PID. The Starting Up a Project (SU) process produces the Project Brief, which outlines the project's scope, objectives, and feasibility. The Initiating a Project (IP) process then uses that brief to develop the detailed Project Initiation Documentation (PID), which includes the Business Case, plans, and risk assessment. This distinction is fundamental because SU is a pre-project process to ensure there is a viable idea, while IP is the detailed planning phase that creates the management documents needed to proceed.

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SU creates the Business Case; IP approves it

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SU appoints the Project Board; IP appoints the Project Manager

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SU is done by the Project Board; IP is done by the Project Manager