PRINCE2F Overview of PRINCE2 and the project environment Practice Test 8 — 15 Questions

Question 1

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output, as it defines the project's scope, approach, and controls.

Answer

Project Plan

Answer

Business Case

Answer

Stage Plan

Question 2

In PRINCE2, who is responsible for ensuring that the project remains viable and for approving major changes to the project's scope?

Accepted Answer

Executive. The Executive (Senior Responsible Owner) is accountable for the project's business justification and for approving major changes.

Answer

Senior Supplier

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Project Manager

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Senior User

Question 3

During the Managing a Stage Boundary process, the Project Manager produces a revised Stage Plan for the next stage. What else must be produced as part of this process?

Accepted Answer

End Stage Report. During the Managing a Stage Boundary process, the Project Manager must produce an End Stage Report to summarize the current stage's performance against its plan, along with the revised Stage Plan for the next stage. The End Stage Report provides the Project Board with the information needed to assess whether to authorize the next stage, as defined in PRINCE2's process model.

Answer

End Project Report

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Highlight Report

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Exception Report

Question 4

What is the difference between a Request for Change and an Off-specification in PRINCE2?

Accepted Answer

A Request for Change proposes a change to a product; an Off-specification indicates that a product does not meet its specification. In PRINCE2, a Request for Change (RFC) is a formal proposal to change a product's specification, baseline, or agreed-upon configuration, while an Off-specification is a notification that a product does not meet its agreed specification or that a planned product cannot be delivered as defined. The RFC seeks approval for a change, whereas the Off-specification reports a deviation that has already occurred or is inevitable.

Answer

A Request for Change is raised by the Project Manager; an Off-specification is raised by the Team Manager

Answer

A Request for Change is always urgent; an Off-specification is not

Answer

There is no difference; they are synonymous

Question 5

Which PRINCE2 process is triggered by the authorization of an Exception Plan?

Accepted Answer

Controlling a Stage. An Exception Plan is approved by the Project Board, and the project then returns to the Controlling a Stage process to execute the plan.

Answer

Managing Product Delivery

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Directing a Project

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Managing a Stage Boundary

Question 6

In PRINCE2, which role is responsible for providing an independent view of the project's progress and adherence to standards?

Accepted Answer

Project Assurance. Project Assurance provides an independent check on the project's progress and compliance, reporting to the Project Board.

Answer

Project Support

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Project Manager

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Senior User

Question 7

A project to develop a new software application has completed its first stage. The Project Manager is preparing the End Stage Report. What is the primary purpose of this report?

Accepted Answer

To request authorization for the next stage and give a summary of the current stage's performance. The End Stage Report in PRINCE2 serves a dual purpose: it summarizes the current stage's performance against the plan and requests authorization to proceed to the next stage. This aligns with the PRINCE2 principle of managing by stages, where each stage ends with a formal review and decision point. The report provides the Project Board with the necessary information to approve continued investment.

Answer

To document lessons learned for future projects

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To highlight any deviations from the project plan

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To update the Business Case based on actual costs

Question 8

Which of the following statements best describes the PRINCE2 principle 'Manage by stages'?

Accepted Answer

The project is divided into a number of phases, each with its own plan and tolerances. The PRINCE2 principle 'Manage by stages' requires that the project be divided into management stages, each with its own plan and tolerances. This allows the Project Board to review progress and viability at key decision points before committing further resources, ensuring ongoing business justification and control.

Answer

The project plan is updated at the end of each stage to reflect actual progress

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Stages are defined by the Project Manager to facilitate team management

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Each stage must have a fixed duration and budget

Question 9

During the Starting Up a Project process, what is the role of the Project Manager?

Accepted Answer

To assist the Executive in developing the Project Brief and preparing for initiation. The Project Manager assists the Executive in preparing the Project Brief and other initiation documentation.

Answer

To create the Project Initiation Documentation

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To assign work packages to the team

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To produce the Project Plan

Question 10

What is the PRINCE2 definition of a 'project'?

Accepted Answer

A temporary organization created to deliver one or more business products according to an agreed Business Case. PRINCE2 defines a project as a temporary organization created to deliver one or more business products according to an agreed Business Case. This definition emphasizes the temporary nature of a project, its focus on delivering outputs (products), and the necessity of a justified business case to authorize and guide the work.

Answer

A set of activities that are repeated regularly to produce the same output

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A document that outlines how to achieve a specific objective

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A permanent team that delivers ongoing business operations

Question 11

In PRINCE2, what is the purpose of the 'Directing a Project' process?

Accepted Answer

To enable the Project Board to make key decisions and exercise overall control. The 'Directing a Project' process in PRINCE2 is designed for the Project Board, not the project manager or team. Its purpose is to empower the Board to make key decisions (e.g., stage boundary approvals, exception plans) and exercise overall control from project initiation through closure, ensuring governance without involvement in day-to-day management.

Answer

To plan and schedule the next stage

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To manage the day-to-day activities of the project team

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To create the project's products

Question 12

Which TWO of the following are characteristics of a project as defined by PRINCE2?

Accepted Answer

It delivers unique products. PRINCE2 defines a project as a temporary organization created to deliver one or more business products according to an agreed business case. The key characteristic is that the products delivered are unique—meaning they are not routine or repetitive outputs—which distinguishes a project from ongoing operations. This uniqueness applies to the product itself, the context, or the team composition, even if similar products have been built before.

Answer

It delivers business as usual

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It has no defined end date

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It involves a permanent team

Question 13

Which THREE of the following are integrated elements of the PRINCE2 methodology?

Accepted Answer

Practices. The PRINCE2 framework consists of 7 principles, 7 practices (themes), and 7 processes. Tailoring is also an element but is not listed here.

Answer

Roles

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Templates

Question 14

Which TWO of the following are benefits of adopting PRINCE2?

Accepted Answer

It provides a common vocabulary across the organization. PRINCE2 promotes a common vocabulary and provides a framework for consistent project management. It does not guarantee cost savings or eliminate all risks.

Answer

It eliminates all project risks

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It ensures that there is no need for project documentation

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It guarantees that projects will be delivered on time

Question 15

What is the definition of a project according to PRINCE2?

Accepted Answer

A temporary organization created to deliver one or more business products according to an agreed Business Case. PRINCE2 explicitly defines a project as 'a temporary organization that is created for the purpose of delivering one or more business products according to an agreed Business Case.' This definition emphasizes the temporary nature, the focus on outputs (business products), and the governance through a Business Case, which justifies the project's initiation and continuation.

Answer

A permanent structure to manage ongoing operations

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A temporary organization that delivers a defined output

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A permanent organization that produces repetitive outputs