PRINCE2F Overview of PRINCE2 and the project environment Practice Test 11 — 15 Questions

Question 1

Which statement about the Project Assurance role is true?

Accepted Answer

Project Assurance is independent of the Project Manager and provides checks to the Project Board. The PRINCE2 methodology defines Project Assurance as an independent check on the project's progress, performed on behalf of the Project Board. It is separate from the Project Manager's day-to-day management and ensures that the project remains viable, compliant with standards, and aligned with business objectives. This independence is critical for objective oversight and is a core principle of PRINCE2's governance model.

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Project Assurance is a full-time role on every project

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Project Assurance is part of Project Support

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Project Assurance is responsible for providing administrative support to the Project Manager

Question 2

A project is using PRINCE2. The Senior User identifies a new requirement that was not in the original scope. What should the Project Manager do first?

Accepted Answer

Log it as an issue and assess the impact on the project. In PRINCE2, any new requirement or change that was not in the original scope is treated as an issue (specifically a change issue) and must be captured in the Issue Register and assessed for impact before any decision is made. The Project Manager's first action is to log the issue and evaluate its effect on the project's business case, plans, risks, and scope. Only after impact assessment should the Change Authority decide whether to approve, reject, or defer the change.

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Immediately update the Project Plan to include the new requirement

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Ask the Senior User to raise a change request with the Change Authority

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Reject the requirement because it is out of scope

Question 3

Which PRINCE2 principle is being applied when the Project Manager escalates a forecast tolerance deviation to the Project Board?

Accepted Answer

Manage by Exception. The 'Manage by Exception' principle is applied when the Project Manager escalates a forecast tolerance deviation to the Project Board. This principle delegates decision-making authority within defined tolerances; only when a deviation is forecast to exceed those tolerances does the Project Manager escalate to the Project Board for a decision. The escalation triggers exception management, ensuring the board retains control at key decision points without micromanaging day-to-day activities.

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Defined Roles and Responsibilities

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Learn from Experience

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Continued Business Justification

Question 4

What is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process in PRINCE2. It consolidates the Business Case, Project Plan, project controls, and other baseline documents, and is used to gain project board approval to proceed. The PID is the primary deliverable that defines the project's baseline.

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Project Plan

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Project Brief

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Business Case

Question 5

In PRINCE2, what is the purpose of the Risk theme?

Accepted Answer

To identify, assess, and control uncertainties. The Risk theme aims to identify, assess, and control uncertainties that could affect the project. Option D is correct. Option A describes the Progress theme. Option B describes the Business Case theme. Option C describes the Change theme.

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To monitor the progress of the project

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To establish the viability of the project

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To manage issues and changes

Question 6

What is a key characteristic of a project according to PRINCE2?

Accepted Answer

It delivers a unique product. PRINCE2 defines a project as a temporary organization that creates a unique product. Business as usual is ongoing and repetitive.

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It has no defined end date

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It is ongoing and repetitive

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It involves only one department

Question 7

During the Controlling a Stage process, a Team Manager reports that a Work Package is behind schedule. What should the Project Manager do first?

Accepted Answer

Review the situation and, if within tolerance, approve corrective action. In PRINCE2, during the Controlling a Stage process, the Project Manager is responsible for monitoring work and taking corrective action within the stage tolerances. If a Work Package is behind schedule but still within tolerance, the Project Manager should first review the situation and, if within tolerance, approve corrective action. This is part of the 'Take corrective action' activity.

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Raise an Exception Report to the Project Board

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Issue a Change Request to modify the Work Package

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Approve an extension to the Work Package

Question 8

Which of the following is an integrated element of PRINCE2?

Accepted Answer

Principles, practices, processes, and tailoring. D is correct because PRINCE2 is explicitly defined as an integrated framework consisting of four core elements: principles, practices (formerly themes), processes, and tailoring. These four components are interwoven throughout the methodology, ensuring that every project applies the principles via the practices and processes, adapted through tailoring to the specific project environment. The PRINCE2 Foundation syllabus and official manual (Managing Successful Projects with PRINCE2) state that these four elements are the integrated building blocks of the method.

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Risk, change, and progress

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Tools, techniques, and templates

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Roles, deliverables, and quality

Question 9

What is NOT covered by PRINCE2?

Accepted Answer

Human resource management. PRINCE2 is a process-based project management methodology that focuses on business justification, defined roles, and product-based planning. It explicitly covers risk management, business case management, and quality management as core themes, but it does not prescribe detailed human resource management practices; instead, it defines roles and responsibilities within the project management team.

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Risk management

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Business Case management

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Quality management

Question 10

Which PRINCE2 principle emphasizes that a project must remain viable throughout its lifecycle?

Accepted Answer

Continued business justification. The 'Continued business justification' principle requires that the Business Case is reviewed and updated regularly to ensure the project remains desirable, viable, and achievable.

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Manage by stages

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Learn from experience

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Tailor to suit the project environment

Question 11

During the Initiating a Project process, which document is produced that defines how the project will be executed, monitored, and controlled?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the definitive document produced during the Initiating a Project process. It consolidates the project's scope, objectives, approach, and controls, serving as the baseline against which project execution, monitoring, and control are measured throughout the PRINCE2 project lifecycle.

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Benefits Management Approach

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Stage Plan

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Project Brief

Question 12

A project is forecast to exceed its cost tolerance. What should the Project Manager do first?

Accepted Answer

Issue an Exception Report to the Project Board. In PRINCE2, when a project is forecast to exceed a tolerance (in this case cost tolerance), the Project Manager must escalate the deviation to the Project Board by producing an Exception Report. The Project Board then decides whether to approve a change, request more information, or take corrective action. This is the defined 'manage by exception' principle — the Project Manager does not unilaterally approve additional budget or change the Business Case.

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Update the Business Case to reflect the new cost

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Close the project as it is no longer viable

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Approve additional budget using contingency

Question 13

Which of the following is a characteristic of a project that distinguishes it from business-as-usual?

Accepted Answer

Temporary organization. A project is defined as a temporary organization that is created for the purpose of delivering one or more business products according to an agreed business case. This temporary nature is the key characteristic that distinguishes a project from business-as-usual (BAU), which involves ongoing, repetitive operations with a permanent team structure. PRINCE2 explicitly states that a project has a defined start and end, and once the objectives are achieved, the project is disbanded.

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Permanent team structure

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Ongoing operations

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Repetitive processes

Question 14

Which THREE of the following are integrated elements of PRINCE2?

Accepted Answer

Principles. PRINCE2 is built on seven principles, seven practices (themes), and seven processes. These three elements are explicitly defined as the integrated components of the framework. Principles provide the guiding obligations, practices define the management themes to be addressed, and processes describe the step-by-step activities to be performed throughout the project lifecycle.

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Techniques

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Roles

Question 15

Which TWO of the following are correct statements about tailoring PRINCE2?

Accepted Answer

Tailoring may involve simplifying processes and documentation. Option A is correct because tailoring PRINCE2 explicitly permits adapting the method's processes, themes, and management products to the project's needs, which includes simplifying processes and reducing documentation to a level proportionate to the project. Option C is correct because the PRINCE2 tailoring guidance states that the approach must reflect the project's size, complexity, importance, capability, and risk, so these factors directly drive how the method is adapted. Options B, D, and E are incorrect: tailoring is not restricted by budget thresholds, embedding refers to adopting PRINCE2 as the organization's standard approach (a different concept from tailoring a specific project), and the seven PRINCE2 principles must always be applied and can never be removed.

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Tailoring is only allowed for projects over a certain budget

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Tailoring is the same as embedding PRINCE2 into the organization

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Tailoring allows removing PRINCE2 principles that are not relevant