PRINCE2F Overview of PRINCE2 and Principles Practice Test 2 — 15 Questions

Question 1

A project to build a new bridge is underway. The project board has decided to use a stage plan for the next stage rather than a detailed Gantt chart for the entire project. This approach aligns with which PRINCE2 principle?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

Manage by stages. The decision to use a stage plan for the next stage rather than a detailed Gantt chart for the entire project directly reflects the 'Manage by stages' principle. This principle requires that the project board only plans in detail for the immediate next stage, while higher-level plans cover the remainder of the project, enabling control and flexibility.

Answer

Continued business justification

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Learn from experience

Answer

Focus on products

Question 2

A project manager notices that the project's product descriptions are being created after the products have already been developed. Which PRINCE2 principle is being ignored?

Accepted Answer

Focus on products. The 'Focus on Products' principle requires that a project defines and agrees on product descriptions (including quality criteria) before development begins, ensuring that all stakeholders have a shared understanding of what will be delivered. Creating product descriptions after development violates this principle because it undermines the definition of scope, quality expectations, and acceptance criteria upfront, leading to potential rework and misalignment.

Answer

Learn from experience

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Tailor to suit the project environment

Answer

Manage by stages

Question 3

Which TWO of the following are PRINCE2 principles?

Accepted Answer

Continued business justification. Continued business justification is a core PRINCE2 principle that requires the business case to remain viable throughout the project lifecycle. This principle ensures that the project is not started without a clear justification and that this justification is reviewed and updated at key decision points, such as stage boundaries. It directly supports the PRINCE2 focus on ongoing viability rather than a one-time approval.

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Risk management

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Configuration management

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Waterfall methodology

Question 4

Which THREE of the following are PRINCE2 principles?

Accepted Answer

Tailor to suit the project environment. 'Tailor to suit the project environment' is one of the seven PRINCE2 principles. This principle requires that the method be adapted to the specific context of the project, including its size, complexity, importance, capability, and risk, ensuring that PRINCE2 is applied appropriately without unnecessary bureaucracy.

Answer

Plans

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Business Case

Question 5

Refer to the exhibit. Which principle is missing from the configuration?

Accepted Answer

Manage by stages. The PRINCE2 principle 'Manage by stages' is missing from the exhibit because the configuration lists only 'Continued business justification,' 'Learn from experience,' 'Roles and responsibilities,' 'Manage by exception,' 'Focus on products,' and 'Tailor to suit the project environment.' The seven PRINCE2 principles are all required, and 'Manage by stages' is the one omitted. Without it, the project lacks the mandatory planning and control mechanism that divides the project into discrete management stages, each with its own plan and review points.

Answer

Focus on products

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Manage by exception

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All principles are applied

Question 6

You are the project manager for a large-scale IT infrastructure project for a multinational corporation. The project involves deploying new servers across 20 countries, with a budget of $5 million and a timeline of 18 months. The project has been running for 6 months and is currently in its second stage. The project board consists of the executive, senior user, and senior supplier. Recently, the senior user has been raising concerns that the project is not delivering the expected benefits, and the business case may no longer be viable due to changes in market conditions. The senior supplier argues that the project should continue because significant resources have already been invested. The executive is undecided. As the project manager, you need to advise the project board on the best course of action based on PRINCE2 principles. Which of the following should you recommend?

Accepted Answer

Request the project board to review and update the business case immediately. If it is no longer viable, recommend stopping the project.. B is correct because PRINCE2's continued business justification principle requires that the business case remain viable throughout the project. As project manager, you must escalate to the project board for an immediate review when the senior user raises concerns about benefits and market changes. If the business case is no longer viable, the project should be stopped to avoid further waste of resources, regardless of sunk costs.

Answer

Postpone the decision until the end of the current stage to conduct a full review.

Answer

Tailor the continued business justification principle to allow the project to continue due to its strategic importance.

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Continue with the project as planned because significant investment has already been made.

Question 7

Drag and drop the steps of the PRINCE2 Starting up a Project process into the correct order.

Accepted Answer

1. Appoint the Executive and the Project Manager, 2. Capture previous lessons, 3. Design and appoint the project management team, 4. Prepare the outline Business Case, 5. Select the project approach and assemble the Project Brief. The Starting up a Project process ensures that the prerequisites for initiating a project are in place, starting with appointing key roles, then learning from past projects, building the team, developing the outline business case, and finally selecting the approach.

Answer

1. Appoint the Executive and the Project Manager, 2. Capture previous lessons, 4. Prepare the outline Business Case, 3. Design and appoint the project management team, 5. Select the project approach and assemble the Project Brief

Answer

1. Appoint the Executive and the Project Manager, 3. Design and appoint the project management team, 2. Capture previous lessons, 4. Prepare the outline Business Case, 5. Select the project approach and assemble the Project Brief

Answer

1. Appoint the Executive and the Project Manager, 2. Capture previous lessons, 3. Design and appoint the project management team, 5. Select the project approach and assemble the Project Brief, 4. Prepare the outline Business Case

Question 8

Drag and drop the steps to apply the PRINCE2 quality review technique into the correct order.

Accepted Answer

Step 1: Plan the quality review, Step 2: Distribute the product and review invitations, Step 3: Prepare for the review, Step 4: Conduct the review meeting, Step 5: Follow up on actions. The PRINCE2 quality review technique follows a logical sequence: plan the review (define scope, roles, and schedule), distribute the product and invitations to reviewers, allow reviewers to prepare by individually examining the product, conduct the review meeting to discuss findings and agree actions, and finally follow up to ensure actions are completed. This order ensures efficiency and effectiveness of the review process.

Answer

Step 1: Plan the quality review, Step 2: Prepare for the review, Step 3: Distribute the product and review invitations, Step 4: Conduct the review meeting, Step 5: Follow up on actions

Answer

Step 1: Distribute the product and review invitations, Step 2: Plan the quality review, Step 3: Prepare for the review, Step 4: Conduct the review meeting, Step 5: Follow up on actions

Answer

Step 1: Plan the quality review, Step 2: Distribute the product and review invitations, Step 3: Conduct the review meeting, Step 4: Prepare for the review, Step 5: Follow up on actions

Question 9

A program manager is reviewing a new project that will digitize thousands of paper records. She notes that the business case is documented, but the project manager has not confirmed how the project will align with the organization's strategic objectives. Which PRINCE2 principle requires the project to have continued business justification, and what does that principle mandate in this situation?

Accepted Answer

Continued business justification; the project manager must ensure the business case is documented, approved, and reviewed throughout the project to confirm ongoing viability.. The principle of continued business justification requires that a project has a documented, approved business case that is reviewed and updated throughout the project lifecycle. In this scenario, the project manager must ensure the business case is not only documented but also aligned with strategic objectives and remains viable. This principle ensures that projects are only initiated and continued when there is a valid reason to do so.

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Learn from experience; the project manager must review historical records for lessons learned before proceeding.

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Manage by exception; the project manager must escalate the lack of strategic alignment to the project board for a decision.

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Tailor to suit the project environment; the project manager must adapt the business case format to the organization's standards.

Question 10

A PRINCE2 project is midway through its delivery stage when the Project Manager realizes that the Business Case has not been reviewed since the project was authorized. The project board is concerned that the project may no longer be viable, but no one has been assigned to check the ongoing justification. Which PRINCE2 principle is being violated?

Accepted Answer

Continued business justification. The Continued business justification principle demands that a PRINCE2 project has a valid Business Case and that it is reviewed and updated at every stage and at each exception. Because the Business Case has not been reviewed since authorization, the project is running without confirmed justification, which directly violates this principle. The other principles address different aspects of project management.

Answer

Defined roles and responsibilities

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Manage by exception

Answer

Learn from experience

Question 11

A project manager for a PRINCE2 project is establishing the project's organization structure. The executive has asked the project manager to define the roles and responsibilities of the project board, including who will represent the business, user, and supplier interests. The project manager must also ensure that the project board members understand their accountability. Which PRINCE2 principle is being applied when defining the project board roles and responsibilities?

Accepted Answer

Defined roles and responsibilities. The defined roles and responsibilities principle ensures that a project has a clear organizational structure with defined roles, responsibilities, and accountability. In this scenario, defining the project board roles and ensuring they represent business, user, and supplier interests directly applies this principle, which is crucial for effective governance and decision-making.

Answer

Focus on products

Answer

Learn from experience

Answer

Manage by stages

Question 12

A project manager is leading a PRINCE2 project to develop a new customer relationship management (CRM) system. During the initiation stage, the project manager ensures that the project has a clear business case that outlines the justification, benefits, costs, risks, and timescales. The project board reviews and approves the business case before the project proceeds. Which PRINCE2 principle is being applied by ensuring the business case is valid and approved?

Accepted Answer

Continued business justification. The continued business justification principle ensures that a project has a valid business case and that the justification is maintained throughout. By having the project board approve the business case during initiation, the project manager is applying this principle, ensuring the project remains viable and aligned with business objectives.

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Focus on products

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Tailor to suit the project environment

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Manage by exception

Question 13

A project manager is setting up a new PRINCE2 project. The project board has agreed that the project should have a clear organizational structure with accountable roles. Which PRINCE2 principle is being applied?

Accepted Answer

Defined roles and responsibilities. The Defined roles and responsibilities principle ensures that a PRINCE2 project has a clear organizational structure with defined roles for the project board, project manager, team manager, and other stakeholders. The project board's agreement to have accountable roles directly demonstrates this principle. It provides the foundation for effective decision-making and accountability throughout the project.

Answer

Focus on products

Answer

Tailor to suit the project environment

Answer

Manage by stages

Question 14

A programme manager is reviewing a new project that will replace a legacy HR system. During the first project board meeting, the executive asks the project manager to confirm how the project will ensure continued business justification. Which action best demonstrates that the project is applying the PRINCE2 principle 'Continued business justification'?

Accepted Answer

The project manager records the justification in the business case and reviews it at each stage boundary and at any time a significant change occurs.. Continued business justification means the project must have a valid business case that is reviewed and updated throughout the project, not just at the start. Reviewing the justification at stage boundaries and on significant changes keeps the project aligned with business objectives and enables the board to stop it if the justification disappears.

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The project manager ensures that all project documentation is stored in the corporate document management system and version-controlled.

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The project manager schedules weekly team meetings to monitor progress against the stage plan and reports any delays to the project board.

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The project manager produces a detailed project plan once, gains approval, and then only updates the plan if the board formally requests a change.

Question 15

A project manager for a regulatory compliance project is defining the project's organization structure. The project board includes a senior user who represents the operations team that will use the new system. During a board meeting, the senior user insists on adding a new reporting requirement that was not in the original business case. The project manager needs to ensure that the project remains aligned with PRINCE2 principles. Which principle should guide the project manager's response to this request?

Accepted Answer

Continued business justification. When a change is proposed, PRINCE2 requires that the project's business justification remains valid. The principle of continued business justification ensures that any new requirement is assessed against the business case, and if it no longer aligns, the project may need to be stopped or revised. This principle is fundamental to maintaining project viability.

Answer

Manage by exception

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Defined roles and responsibilities

Answer

Learn from experience