PRINCE2F Mock Exam 87 — 25 Questions

Question 1

Which document describes the user's needs and expectations for the project's products?

Accepted Answer

Project Product Description. The Project Product Description defines the overall product and its expectations, including user needs, but the User Requirements document captures detailed user needs. However, in PRINCE2, the Project Product Description is the key document for defining what the user expects.

Answer

Stage Plan

Answer

Project Brief

Answer

Business Case

Question 2

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Senior Responsible Owner (SRO/Executive). The Senior Responsible Owner (SRO/Executive) is accountable for the Business Case and must ensure it remains viable. The Project Manager develops and maintains it on behalf of the SRO.

Answer

Project Assurance

Answer

Project Manager

Answer

Senior User

Question 3

During the Managing Product Delivery process, the Team Manager delivers products to the Project Manager. What document authorizes the Team Manager to deliver the work?

Accepted Answer

Work Package. A Work Package is the document that authorizes the Team Manager to create one or more products. It contains details of the work to be done and constraints.

Answer

Project Plan

Answer

Stage Plan

Answer

Product Description

Question 4

Which TWO of the following are responsibilities of the Senior Responsible Owner (SRO)?

Accepted Answer

Ensuring the project delivers the expected benefits. The SRO owns the Business Case and is accountable for the project's success and benefits realization. They also chair the Project Board.

Answer

Managing the day-to-day activities of the project

Answer

Preparing the Project Plan

Answer

Approving the Work Packages

Question 5

During the Managing a Stage Boundary process, the Project Manager creates the Stage Plan for the next stage. Who approves this Stage Plan?

Accepted Answer

Project Board. The Project Board approves the Stage Plan for the next stage, allowing the project to proceed. This is part of the exception-driven decision-making.

Answer

Project Manager

Answer

Senior Responsible Owner

Answer

Senior Supplier

Question 6

During the Managing a Stage Boundary process, the Project Manager produces an Exception Plan. What triggers this?

Accepted Answer

The stage is forecast to exceed its tolerance. An Exception Plan is produced when a stage is forecast to exceed its tolerances, as an alternative to the current Stage Plan, for approval by the Project Board.

Answer

A Team Manager reports a delay in the Work Package

Answer

The Project Board requests a new plan for the next stage

Answer

The Project Manager decides to change the project approach

Question 7

A Project Manager delegates the management of a Work Package to a Team Manager. What is the Team Manager's responsibility?

Accepted Answer

To deliver the Work Package within tolerances. The Team Manager is responsible for delivering the Work Package within agreed tolerances and reporting progress via Checkpoint Reports.

Answer

To perform Project Assurance for the Work Package

Answer

To raise issues directly to the Project Board

Answer

To update the project plan with actual progress

Question 8

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of the Initiating a Project process, providing a foundation for the project.

Answer

Stage Plan

Answer

Project Brief

Answer

Project Plan

Question 9

Which THREE of the following are risk responses for a threat?

Accepted Answer

Reduce. The five threat responses are: avoid, reduce, transfer, accept, share. Fallback is not a separate response; it is part of a plan.

Answer

Exploit

Answer

Enhance

Question 10

Which report does the Project Manager produce regularly to inform the Project Board of progress within a stage?

Accepted Answer

Highlight Report. The Highlight Report is produced by the Project Manager at intervals defined in the Communication Management Approach to update the Project Board on progress.

Answer

End Stage Report

Answer

Checkpoint Report

Answer

Exception Report

Question 11

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Issue an Exception Report to the Project Board. Management by exception dictates that when a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. Continuing without escalation is not allowed.

Answer

Continue with the current plan and adjust the budget in the next stage

Answer

Close the project immediately

Answer

Reduce the scope to stay within budget without informing the Board

Question 12

In PRINCE2, which role provides independent assurance to the Project Board that the project is being conducted correctly?

Accepted Answer

Project Assurance. Project Assurance is independent from the Project Manager and reports to the Project Board.

Answer

Project Manager

Answer

Project Support

Answer

Team Manager

Question 13

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change proposes a modification to a baseline, whereas an Off-specification identifies a failure to meet a baseline. A Request for Change is a proposal for a change to the project's baselines, while an Off-specification is something that should be provided but is not (or is forecast not to be).

Answer

There is no difference; they are the same thing

Answer

A Request for Change is raised by the Project Board, while an Off-specification is raised by the Project Manager

Answer

An Off-specification requires a change budget, while a Request for Change does not

Question 14

Which of the following is NOT a responsibility of the Project Manager?

Accepted Answer

Performing Project Assurance. Project Assurance is independent and cannot be delegated to the Project Manager.

Answer

Preparing Highlight Reports for the Project Board

Answer

Authorizing work packages for the Team Manager

Answer

Managing the project within tolerances

Question 15

Which PRINCE2 principle is being applied when a project uses management by exception?

Accepted Answer

Manage by exception. Management by exception is a key principle where tolerances are set and escalation occurs only when tolerances are forecast to be exceeded.

Answer

Continued business justification

Answer

Manage by stages

Answer

Focus on products

Question 16

Why does PRINCE2 separate the Project Manager role from Project Assurance?

Accepted Answer

To provide independent assurance to the Project Board. Separation ensures independent oversight. Project Assurance provides an objective check on the project's health, free from the PM's day-to-day pressures.

Answer

To reduce the workload of the Project Manager

Answer

To align with a functional organizational structure

Answer

To allow the Project Manager to focus on team management

Question 17

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage in detail and obtain Project Board approval. Managing a Stage Boundary (SB) is designed to provide the Project Board with information to review the current stage's performance, approve the next stage plan, and update the Business Case and project plan.

Answer

To manage the day-to-day activities of the team

Answer

To close the project and produce the End Project Report

Answer

To initiate the project and create the PID

Question 18

Who is responsible for producing the Checkpoint Report?

Accepted Answer

Team Manager. The Team Manager produces the Checkpoint Report for the Project Manager to report progress of a Work Package.

Answer

Project Support

Answer

Project Manager

Answer

Senior User

Question 19

In PRINCE2, why is the Project Assurance role separated from the Project Manager?

Accepted Answer

To ensure that the Project Board has independent and objective advice.. Project Assurance provides independent oversight to ensure that the project is managed correctly. If the Project Manager also performed assurance, it would compromise objectivity and independence.

Answer

To reduce the workload of the Project Manager.

Answer

To align with the PRINCE2 principle of continued business justification.

Answer

To allow the Project Manager to focus on delivery while Assurance handles quality.

Question 20

Which of the following is NOT a component of the Business Case?

Accepted Answer

Risk Register. The Business Case includes reasons, options, benefits, dis-benefits, timescale, costs, investment appraisal, and major risks. The Risk Register is separate.

Answer

Investment appraisal

Answer

Major risks

Answer

Expected benefits