PRINCE2F Mock Exam 85 — 25 Questions

Question 1

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC proposes a new requirement; an Off-spec describes a problem with an existing product.. An RFC is a request to change a product that has been agreed upon and baselined, whereas an Off-spec is something that should have been provided but is not, or is not meeting specifications. An RFC proposes a change; an Off-spec identifies a deviation.

Answer

An RFC is related to budget; an Off-spec is related to quality.

Answer

An RFC is always raised by the Project Manager; an Off-spec is raised by the Senior User.

Answer

An RFC is a type of issue; an Off-spec is not.

Question 2

Which role is responsible for providing assurance that the project is being managed correctly from a business perspective?

Accepted Answer

Project Assurance. Project Assurance is independent of the Project Manager and reports to the Project Board. Business assurance is one aspect of Project Assurance.

Answer

Project Manager

Answer

Team Manager

Answer

Project Support

Question 3

Which document is used to capture the quality criteria for a product?

Accepted Answer

Product Description. The Product Description defines the product's purpose, composition, quality criteria, and quality methods.

Answer

Product Breakdown Structure

Answer

Project Plan

Answer

Quality Register

Question 4

What is the minimum frequency of Project Board meetings?

Accepted Answer

At each stage boundary and when an exception occurs. The Project Board meets at predetermined points (stage boundaries) and when an exception is raised. They are exception-driven, so there is no fixed minimum frequency.

Answer

Monthly

Answer

Only at the start and end of the project

Answer

Weekly

Question 5

A project team is distributed across three time zones, causing communication delays. The project manager wants to apply the 'manage by stages' principle effectively. What should the project manager do first?

Accepted Answer

Plan the next management stage with clear communication milestones that account for time zone differences. The 'manage by stages' principle requires that the project manager plans only one stage at a time in sufficient detail, while the next stage is planned just before it begins. In a distributed team with time zone delays, the first step is to plan the next management stage with clear communication milestones that explicitly account for time zone differences, ensuring that stage boundaries and decision points are synchronized despite the delays.

Answer

Increase the number of management stages to allow more frequent checkpoints

Answer

Update the communication management approach to include asynchronous updates

Answer

Implement daily stand-up meetings at a time that is convenient for the majority

Question 6

Which THREE of the following are components of the PRINCE2 quality management approach?

Accepted Answer

Quality control methods (e.g., quality review technique). The Quality Management Approach includes standards, quality control methods, and quality assurance. The Quality Register is a separate document, not part of the approach. The Project Plan is also separate.

Answer

Project Plan

Answer

Quality Register

Question 7

Which role is responsible for the day-to-day management of the project within the tolerances set by the Project Board?

Accepted Answer

Project Manager. The Project Manager manages the project on a day-to-day basis within the tolerances delegated by the Project Board.

Answer

Project Assurance

Answer

Team Manager

Answer

Senior Responsible Owner (SRO/Executive)

Question 8

In PRINCE2, what is the role of the Senior Supplier on the Project Board?

Accepted Answer

To provide the necessary resources and expertise for the project. The Senior Supplier represents those who provide the necessary goods, services, and expertise to the project.

Answer

To manage the project budget

Answer

To chair the Project Board meetings

Answer

To represent the interests of the users

Question 9

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation (PID). The Project Initiation Documentation (PID) is the key output of the Initiating a Project process, providing the foundation for the project.

Answer

Project Brief

Answer

Project Plan

Answer

Business Case

Question 10

Which TWO statements are true about the quality review technique in PRINCE2?

Accepted Answer

It involves a chair, presenter, and reviewers. The quality review technique is a structured review of a product against its quality criteria. It involves a chair, presenter, and reviewers. It is not used for all products (some may use other methods) and is not the same as quality assurance (which is broader).

Answer

It is the same as quality assurance

Answer

It is used for all products in a project

Answer

It replaces the need for quality planning

Question 11

The Project Board is considering whether to authorize the next stage. The current stage has used all its cost tolerance. What should the Project Board do?

Accepted Answer

Request an Exception Plan before authorizing the next stage. According to PRINCE2, if a stage has exceeded its cost tolerance, the Project Board cannot authorize the next stage without first assessing the situation. The correct action is to request an Exception Plan, which details how to recover from the deviation and bring the project back within tolerance. This ensures the board has a revised forecast and recovery strategy before committing to further expenditure.

Answer

Revise the project's cost tolerance

Answer

Close the project immediately

Answer

Authorize the next stage as planned

Question 12

Who is responsible for managing the delivery of a Work Package?

Accepted Answer

Team Manager. The Team Manager is responsible for the delivery of one or more Work Packages and reports to the Project Manager.

Answer

Project Manager

Answer

Project Support

Answer

Senior Supplier

Question 13

Why does PRINCE2 separate the Project Manager from Project Assurance?

Accepted Answer

To ensure that the Project Board receives independent and objective assurance. The separation ensures independent oversight. The Project Manager is responsible for day-to-day management, while Project Assurance provides an impartial view to the Project Board to avoid conflicts of interest.

Answer

To create a career path for team members

Answer

To reduce the workload of the Project Manager

Answer

To allow the Project Manager to focus on team management

Question 14

Which TWO of the following are outputs of the Initiating a Project process?

Accepted Answer

Risk Management Approach. The Risk Management Approach and Benefits Management Approach are both management products created during the Initiating a Project process. The Risk Management Approach defines how risk will be managed throughout the project, while the Benefits Management Approach defines how the project's benefits will be realized and measured. These are documented in the Project Initiation Documentation (PID) and are key outputs of this process.

Answer

End Project Report

Answer

Checkpoint Report

Answer

Project Brief

Question 15

What is the difference between a Request for Change (RFC) and an Off-specification?

Accepted Answer

An RFC proposes a change; an Off-specification reports a failure to meet the specification. An RFC is a proposal for a modification (change) to the project's products, while an Off-specification is a situation where a product does not meet its specification (a deviation).

Answer

An RFC impacts time; an Off-specification impacts cost

Answer

An RFC is handled by the Project Manager; an Off-specification goes to the Project Board

Answer

An RFC is raised by the Project Board; an Off-specification is raised by the Project Manager

Question 16

What is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner manages the risk; the risk actionee implements actions. The risk owner is responsible for managing the risk overall. The risk actionee is responsible for carrying out specific risk response actions.

Answer

They are the same role

Answer

The risk owner is responsible for threats; the risk actionee for opportunities

Answer

The risk owner is on the Project Board; the risk actionee is in the project team

Question 17

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is a proposal for a change; an Off-specification is a non-conformance with a baseline. A Request for Change is a proposal for a change that would modify agreed baselines or requirements. An Off-specification is something that should be provided but is not currently present (or is incorrect).

Answer

A Request for Change is a change to the project scope; an Off-specification is a change to the schedule

Answer

A Request for Change is raised by the Project Board; an Off-specification is raised by the Project Manager

Answer

A Request for Change always requires a change budget; an Off-specification does not

Question 18

Which TWO of the following are roles defined in PRINCE2?

Accepted Answer

Team Manager. Team Manager and Project Assurance are PRINCE2 roles. The others are not.

Answer

Project Sponsor

Answer

Business Analyst

Answer

Project Sponsor

Question 19

Which TWO statements about the Project Board are true?

Accepted Answer

It provides direction and decisions to the Project Manager.. The Project Board is accountable for the project's success, meets exception-driven, and comprises SRO, Senior User, and Senior Supplier. It does not meet regularly; it meets when exceptions occur or at stage boundaries.

Answer

It is responsible for day-to-day management of the project.

Answer

It meets on a regular basis (e.g., weekly).

Answer

It includes the Project Manager as a member.

Question 20

Which of the following is NOT a component of the Business Case?

Accepted Answer

Risk Register. The Business Case includes reasons, benefits, dis-benefits, costs, timescale, risks, etc. The Risk Register is a separate document.

Answer

Investment appraisal

Answer

Major risks

Answer

Expected benefits