PRINCE2F Mock Exam 79 — 25 Questions

Question 1

During a stage, a Team Manager identifies a quality problem with a product. The product fails its quality inspection. What should the Team Manager do?

Accepted Answer

Raise an Issue Report to the Project Manager. According to PRINCE2, if a product fails its quality inspection, the Team Manager should raise an Issue Report (specifically, an Off-specification) to the Project Manager. The PM then decides how to handle it. Option D is correct; Option B is wrong because the Team Manager should not bypass the PM.

Answer

Proceed with delivery and inform the Project Manager in the next Checkpoint Report

Answer

Reject the Work Package and stop all work

Answer

Raise an Exception Report directly to the Project Board

Question 2

Which TWO of the following are responsibilities of the Project Manager?

Accepted Answer

Preparing Stage Plans. A is correct because the Project Manager is responsible for preparing Stage Plans, which detail how the work for a management stage will be executed, including schedules, resources, and controls. This is a core PRINCE2 responsibility as the Project Manager translates the Project Plan into actionable Stage Plans for the Project Board's approval.

Answer

Providing independent assurance to the Project Board

Answer

Updating the Business Case

Answer

Approving Stage Plans

Question 3

During the Closing a Project process, the Project Manager produces a Lessons Report. What should happen to this report?

Accepted Answer

It should be published to the organization's lessons database. The Lessons Report is used to inform future projects and improve organizational project management. It should be shared with the relevant stakeholders and added to the organizational lessons database. It is not just filed or destroyed.

Answer

It should be filed in the project records and not reviewed

Answer

It should be destroyed to maintain confidentiality

Answer

It should be passed to the Executive for personal use

Question 4

What is the main difference between the Starting Up a Project process and the Initiating a Project process?

Accepted Answer

SU creates the Project Brief; IP creates the Project Initiation Documentation. SU is a pre-project process to determine if the project is viable and worth initiating, while IP formally establishes the project foundation with detailed plans.

Answer

SU is done by the Project Manager; IP is done by the Project Board

Answer

SU includes risk management; IP does not

Answer

SU is optional; IP is mandatory

Question 5

During which process does the Project Manager produce a Highlight Report for the Project Board?

Accepted Answer

Controlling a Stage. The Controlling a Stage process includes producing Highlight Reports at intervals defined by the Project Board. Managing Product Delivery produces Checkpoint Reports from the Team Manager to the PM. Managing a Stage Boundary produces End Stage Reports. Starting Up a Project does not produce Highlight Reports.

Answer

Managing a Stage Boundary

Answer

Starting Up a Project

Answer

Managing Product Delivery

Question 6

Which TWO of the following are true about the Managing Product Delivery process?

Accepted Answer

It includes the acceptance of Work Packages. Managing Product Delivery is the process where Team Managers accept Work Packages, execute them, and deliver products. Checkpoint Reports are produced by Team Managers for the Project Manager. Highlight Reports are produced by the PM, and End Stage Reports are produced in Managing a Stage Boundary.

Answer

It produces Highlight Reports for the Project Board

Answer

It is performed by the Project Manager

Answer

It produces End Stage Reports

Question 7

In the Managing Product Delivery process, who produces the Checkpoint Report?

Accepted Answer

The Team Manager. The Team Manager (or Team Member acting on behalf of the Team Manager) produces Checkpoint Reports to inform the Project Manager of progress against the Work Package. The Project Manager produces Highlight Reports. The Project Board receives Highlight Reports. The Senior User is a Project Board role.

Answer

The Project Manager

Answer

The Project Board

Answer

The Senior User

Question 8

Which process is responsible for authorising the initiation of a project?

Accepted Answer

Directing a Project. The Directing a Project process is the Project Board’s process, which includes authorising initiation, the project itself, stage plans, and closure.

Answer

Starting Up a Project

Answer

Controlling a Stage

Answer

Initiating a Project

Question 9

What is the purpose of the Starting Up a Project process?

Accepted Answer

To ensure that the prerequisites for initiating a project are in place. Starting Up a Project is a pre-project process to ensure that the project has a viable Business Case and that the necessary resources and people are in place before initiation. It does not approve, close, or monitor the project.

Answer

To monitor the progress of the current stage

Answer

To close the project in a controlled manner

Answer

To approve the project and authorize initiation

Question 10

A project is in Initiation. The project manager wants to use a previous project's lessons. Which document should they review?

Accepted Answer

Lessons Log. The Lessons Log is the PRINCE2 document specifically designed to capture and reference lessons from previous projects. During Initiation, the project manager should review the Lessons Log to identify relevant lessons that can inform planning and avoid past mistakes. The other documents serve different purposes and are not the primary source for historical lessons.

Answer

Business Case

Answer

Risk Register

Answer

Project Initiation Documentation of the previous project

Question 11

During the Controlling a Stage process, the Project Manager receives a Checkpoint Report from the Team Manager. What should the Project Manager do with this report?

Accepted Answer

Use it to review progress and produce the Highlight Report. Checkpoint Reports provide progress information on Work Packages. The Project Manager uses them to review progress, update the stage status, and produce the Highlight Report for the Project Board. Option C is correct.

Answer

File it as a record and take no further action

Answer

Return it to the Team Manager for corrections

Answer

Forward it directly to the Project Board without review

Question 12

Who produces Checkpoint Reports?

Accepted Answer

Team Manager. Checkpoint Reports are produced by the Team Manager (or the person managing the Work Package) and are sent to the Project Manager. They provide progress on the Work Package.

Answer

Project Manager

Answer

Project Support

Answer

Senior User

Question 13

Which role is responsible for ensuring that the project's products meet their specified quality criteria?

Accepted Answer

Senior Supplier. The Senior Supplier is responsible for providing the project's products and ensuring they meet the specified quality criteria. This role represents the suppliers who design, develop, and deliver the products, and thus bears the accountability for product quality against the defined acceptance criteria.

Answer

Senior User

Answer

Project Assurance

Answer

Project Manager

Question 14

What is the difference between the Starting Up a Project (SU) and Initiating a Project (IP) processes?

Accepted Answer

SU produces the Project Brief; IP produces the Project Initiation Documentation. SU is a pre-project process to decide if the project is viable; IP formally establishes the project and produces the PID.

Answer

SU is performed by the Project Board; IP is performed by the Project Manager

Answer

SU authorises the project; IP authorises the initiation stage

Answer

There is no difference; they are the same process

Question 15

In the Directing a Project process, who has the authority to authorize an exception plan that exceeds the project's stage tolerance but remains within project tolerance?

Accepted Answer

Project Board. The Project Board authorizes exception plans. The Project Manager manages within tolerances; exceeding stage tolerance requires Board approval. The SRO alone cannot, and the team manager has no such authority.

Answer

Project Manager

Answer

Senior Responsible Owner (Executive)

Answer

Team Manager

Question 16

During the Managing Product Delivery process, who produces Checkpoint Reports?

Accepted Answer

Team Manager. In PRINCE2, the Team Manager is responsible for producing Checkpoint Reports during the Managing Product Delivery process. These reports provide the Project Manager with progress updates on work packages, including actual versus planned progress, quality activities, and any issues or risks. The Team Manager is the role that manages the day-to-day work of the team and reports back to the Project Manager.

Answer

Project Manager

Answer

Project Board

Answer

Project Support

Question 17

The Project Board delegates authority to approve changes that are within a certain budget to a Change Authority. The Project Manager receives a Request for Change that is within this budget but will affect a configuration item that is not under the Change Authority's scope. What should the Project Manager do?

Accepted Answer

Refer the change to the Project Board for decision. If the change is outside the Change Authority's delegated scope (e.g., affects items they cannot approve), the Project Manager must escalate to the Project Board.

Answer

Approve the change using the Change Budget

Answer

Reject the change because it affects a configuration item

Answer

Ask the Change Authority to decide

Question 18

A project manager is assigned to a new project. The project's business case has been approved, and the project board has authorized the initiation stage. According to PRINCE2, what is the first step the project manager should take?

Accepted Answer

Create the Project Plan. In PRINCE2, once the business case is approved and the initiation stage is authorized, the project manager's first step is to create the Project Plan. This is because the Project Plan provides the detailed schedule, costs, and resource allocations needed to manage the initiation stage effectively, and it is a mandatory management product for the Initiating a Project process. Without the Project Plan, the project manager cannot proceed with other activities like updating the Risk Register or reviewing the Business Case in a structured way.

Answer

Update the Risk Register

Answer

Appoint the project board

Answer

Review the Business Case

Question 19

Which process is responsible for authorizing the initiation of a project?

Accepted Answer

Directing a Project. The 'Directing a Project' process is responsible for authorizing the initiation of a project because it is the decision-making layer where the Project Board reviews the Project Brief and decides whether to proceed. This process provides the key authorization for the project to move from the pre-project phase into the initiation stage, ensuring that the business case is viable and resources are committed.

Answer

Controlling a Stage

Answer

Starting Up a Project

Answer

Initiating a Project

Question 20

A project is in the Managing a Stage Boundary process. The Project Manager has produced an End Stage Report. What else must be produced?

Accepted Answer

Stage Plan for the next stage. In the Managing a Stage Boundary process, the Project Manager produces an End Stage Report to summarize the current stage's performance. The PRINCE2 method requires that a Stage Plan for the next stage must also be produced during this process, as it provides the detailed plan for the upcoming work and is essential for the Project Board to authorize the next stage. Without the next Stage Plan, the project cannot proceed beyond the current stage boundary.

Answer

Benefits Review Plan

Answer

Project Initiation Documentation

Answer

Project Brief