PRINCE2F Mock Exam 78 — 25 Questions

Question 1

What is the definition of quality in PRINCE2?

Accepted Answer

Fit for purpose. PRINCE2 defines quality as 'fit for purpose', meaning the product meets the stated requirements and is suitable for its intended use.

Answer

Conformance to specification

Answer

Zero defects

Answer

Customer satisfaction

Question 2

A project is in its final stage. The Project Manager has verified that all products have been accepted and operational support is in place. Which process should the Project Manager initiate next?

Accepted Answer

Closing a Project. Closing a Project is the process for controlled closure, including handover, benefits review planning, and project closure recommendation.

Answer

Controlling a Stage

Answer

Directing a Project

Answer

Managing a Stage Boundary

Question 3

What is the purpose of the Managing a Stage Boundary process?

Accepted Answer

To plan the next stage and request its approval from the Project Board. Managing a Stage Boundary's purpose is to provide the Project Board with information to approve the next stage and review the Business Case.

Answer

To close the project

Answer

To manage day-to-day activities within a stage

Answer

To initiate the project

Question 4

What is the primary difference between a Highlight Report and a Checkpoint Report?

Accepted Answer

A Highlight Report is sent to the Project Board; a Checkpoint Report is sent to the Project Manager. Highlight Reports are from PM to Project Board; Checkpoint Reports are from Team Manager to PM.

Answer

A Highlight Report is produced weekly; a Checkpoint Report is produced daily

Answer

A Highlight Report covers the entire project; a Checkpoint Report covers a stage

Answer

There is no difference; they are the same report with different names

Question 5

In PRINCE2, who is responsible for ensuring that project assurance is independent of the Project Manager?

Accepted Answer

Project Board. The Project Board is responsible for ensuring that project assurance is independent of the Project Manager.

Answer

Senior User

Answer

Project Manager

Answer

Project Support

Question 6

Who is responsible for producing the Lessons Report at the end of the project?

Accepted Answer

Project Manager. The Project Manager is responsible for producing the Lessons Report at the end of the project. This is because the Project Manager owns the day-to-day management of the project and is best positioned to capture and document lessons learned from the project's execution, ensuring that knowledge is transferred for future projects.

Answer

Project Support

Answer

Project Board

Answer

Senior User

Question 7

During the Initiating a Project process, which document details how quality will be managed on the project?

Accepted Answer

Quality Management Approach. The Quality Management Approach is one of the management approaches produced in IP, defining quality procedures and standards.

Answer

Risk Management Approach

Answer

Business Case

Answer

Project Plan

Question 8

Which process is responsible for authorizing a Work Package?

Accepted Answer

Controlling a Stage. The Project Manager authorizes Work Packages during the Controlling a Stage process.

Answer

Managing Product Delivery

Answer

Managing a Stage Boundary

Answer

Directing a Project

Question 9

What is the difference between a risk owner and a risk actionee?

Accepted Answer

The risk owner is accountable for the risk; the risk actionee carries out the agreed response actions. The risk owner is accountable for managing the risk; the risk actionee performs the specific actions.

Answer

They are the same role with different names

Answer

The risk owner is from the project board; the actionee is from the team

Answer

The risk owner is responsible for implementing responses; the actionee monitors the risk

Question 10

Which THREE of the following are components of a Product Description?

Accepted Answer

Quality criteria. A Product Description includes: identifier, title, purpose, composition, derivation, format, quality criteria, quality tolerance, quality method, quality skills required.

Answer

Acceptance criteria

Answer

Project Plan

Question 11

Who is responsible for maintaining the Business Case throughout the project?

Accepted Answer

Project Manager. The Business Case is owned by the Executive (Senior Responsible Owner) and is maintained by the Project Manager on a day-to-day basis.

Answer

Project Support

Answer

Senior User

Answer

Executive

Question 12

In PRINCE2, which role is accountable for the business justification of a project?

Accepted Answer

Executive. The Executive (Senior Responsible Owner) is accountable for the business justification.

Answer

Senior Supplier

Answer

Senior User

Answer

Project Manager

Question 13

During the Closing a Project process, what is the purpose of the End Project Report?

Accepted Answer

To summarise project performance and lessons learned. The End Project Report provides a final assessment of project performance against the PID, and is used to evaluate project success and inform future projects.

Answer

To obtain approval for the next stage

Answer

To hand over products to the customer

Answer

To update the Business Case

Question 14

Which THREE of the following are correct responsibilities of the Project Board in the Directing a Project process?

Accepted Answer

Authorise project closure. The Project Board authorises initiation, gives ad-hoc direction, and authorises closure. Producing Highlight Reports is a Project Manager responsibility, and managing day-to-day work is a Team Manager responsibility.

Answer

Produce Highlight Reports

Answer

Manage day-to-day work of the team

Question 15

Which of the following best describes the difference between a risk owner and a risk actionee?

Accepted Answer

Risk owner manages the risk; risk actionee implements planned responses. The risk owner is responsible for managing the risk; the risk actionee is responsible for carrying out specific actions.

Answer

There is no difference; they are the same

Answer

Risk owner identifies the risk; risk actionee logs it

Answer

Risk owner is always the Project Manager; risk actionee is a team member

Question 16

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board. PRINCE2's management by exception requires escalation via an Exception Report when tolerances are forecast to be breached.

Answer

Continue and report in the next Highlight Report

Answer

Close the project

Answer

Increase the project budget and continue

Question 17

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The Project Initiation Documentation (PID) is the key output of Initiating a Project. The Project Brief is from Starting Up a Project. End Stage Report is from Managing a Stage Boundary. Exception Report is from Controlling a Stage.

Answer

End Stage Report

Answer

Project Brief

Answer

Exception Report

Question 18

Which TWO of the following are outputs of the Starting Up a Project process?

Accepted Answer

Project Brief. SU produces the Project Brief, initiation Stage Plan, and Daily Log. The PID is produced in IP, and the Benefits Management Approach is also part of IP.

Answer

Project Initiation Documentation

Answer

Benefits Management Approach

Answer

Stage Plan for the first delivery stage

Question 19

In the Managing Product Delivery process, who is responsible for producing Checkpoint Reports?

Accepted Answer

The Team Manager. Checkpoint Reports are produced by the Team Manager in MP to inform the Project Manager of progress on Work Package activities.

Answer

The Project Support

Answer

The Project Board

Answer

The Project Manager

Question 20

A Project Manager receives a Checkpoint Report from a Team Manager. Which process is the Team Manager executing when producing this report?

Accepted Answer

Managing Product Delivery. Checkpoint Reports are produced by Team Managers during the Managing Product Delivery process. They report progress on Work Package delivery. Controlling a Stage is the PM's process for managing the stage; Highlight Reports go from PM to Project Board. Managing a Stage Boundary and Directing a Project do not involve Checkpoint Reports.

Answer

Controlling a Stage

Answer

Managing a Stage Boundary

Answer

Directing a Project