PRINCE2F Mock Exam 76 — 25 Questions

Question 1

Which process provides the Project Board with information needed to evaluate the project's ongoing viability at the end of each stage?

Accepted Answer

Managing a Stage Boundary. The Managing a Stage Boundary process produces the End Stage Report and the next Stage Plan, which the Project Board uses to decide whether to continue.

Answer

Controlling a Stage

Answer

Directing a Project

Answer

Closing a Project

Question 2

What is the difference between a Request for Change and an Off-specification?

Accepted Answer

A Request for Change is a proposal; an Off-specification is a failure to meet a specification. A Request for Change proposes a modification; an Off-specification is a product that does not meet its specification.

Answer

A Request for Change is for scope changes; an Off-specification is for quality changes

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An Off-specification is always a threat; a Request for Change is always an opportunity

Answer

They are the same thing

Question 3

In the PRINCE2 risk management procedure, which step follows 'Assess'?

Accepted Answer

Plan. The procedure steps are: Identify, Assess, Plan, Implement, Communicate. 'Plan' comes after 'Assess'.

Answer

Implement

Answer

Communicate

Answer

Identify

Question 4

A Project Manager receives a Checkpoint Report from a Team Manager. In which process does this occur?

Accepted Answer

Controlling a Stage. Checkpoint Reports are produced by the Team Manager in Managing Product Delivery and reviewed by the Project Manager in Controlling a Stage.

Answer

Managing a Stage Boundary

Answer

Initiating a Project

Answer

Managing Product Delivery

Question 5

A project is forecast to exceed its stage cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await directions. According to PRINCE2's management by exception principle, if a stage tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report. The PM cannot exceed tolerance without authorization.

Answer

Increase the stage budget by using the project's change budget

Answer

Continue with the current plan and report the overrun in the next Highlight Report

Answer

Close the project as the Business Case is no longer viable

Question 6

Which THREE of the following are components of the Project Initiation Documentation (PID)?

Accepted Answer

Risk Management Approach. The PID includes the Project Plan, Business Case, and Risk Management Approach. The Daily Log is an ongoing log, and the Lessons Report is produced in Closing a Project.

Answer

Daily Log

Answer

Lessons Report

Question 7

Which document is the key output of the Initiating a Project process?

Accepted Answer

Project Initiation Documentation. The PID is the single most important output of IP, providing the foundation for the project.

Answer

Exception Report

Answer

End Project Report

Answer

Project Brief

Question 8

Which THREE of the following are responsibilities of the Project Board?

Accepted Answer

Approving Stage Plans. The Project Board provides direction, approves plans, and makes key decisions.

Answer

Preparing the Project Brief

Answer

Managing day-to-day activities

Question 9

Which report is produced by the Team Manager to inform the Project Manager about progress against a Work Package?

Accepted Answer

Checkpoint Report. A Checkpoint Report is produced by the Team Manager to provide the Project Manager with progress details on a Work Package at regular intervals.

Answer

End Stage Report

Answer

Exception Report

Answer

Highlight Report

Question 10

Which document describes the quality criteria for a specific product?

Accepted Answer

Product Description. A Product Description includes quality criteria that define what 'fit for purpose' means for that product.

Answer

Project Product Description

Answer

Quality Management Strategy

Answer

Quality Register

Question 11

Which TWO of the following are purposes of the Controlling a Stage process?

Accepted Answer

Authorise Work Packages. CS focuses on day-to-day management, including authorising work packages and taking corrective action. Producing the Project Initiation Documentation is done in IP, and producing the End Project Report is done in CP.

Answer

Produce the End Project Report

Answer

Produce the Project Initiation Documentation

Answer

Appoint the Executive and Project Manager

Question 12

What is the purpose of the Product Status Account?

Accepted Answer

To summarize the status of products in the project. The Product Status Account provides information about the status of products, typically including their version, state (e.g., in development, approved), and configuration records. It is used to report on the state of the project's products.

Answer

To update the configuration management system

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To approve changes to baselined products

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To record the quality review results of a product

Question 13

What is the difference between a Checkpoint Report and a Highlight Report in PRINCE2?

Accepted Answer

Checkpoint Reports are produced by the Team Manager for the Project Manager; Highlight Reports are produced by the Project Manager for the Project Board. Checkpoint Reports are produced by the Team Manager for the Project Manager during Managing Product Delivery. Highlight Reports are produced by the Project Manager for the Project Board during Controlling a Stage. They serve different audiences and have different frequencies.

Answer

Checkpoint Reports are produced by the Project Board; Highlight Reports are produced by the Project Manager

Answer

Checkpoint Reports contain only quality information; Highlight Reports contain only progress information

Answer

Checkpoint Reports are produced weekly; Highlight Reports are produced monthly

Question 14

The Project Board has requested a report summarizing the current stage performance and the plan for the next stage. Which process should the Project Manager use?

Accepted Answer

Managing a Stage Boundary. The Managing a Stage Boundary process is specifically designed to provide the Project Board with information about the current stage's performance and to create a detailed plan for the next stage. This process produces the End Stage Report and the next Stage Plan, which are exactly what the Project Board requested. The Project Manager uses this process to request authorization to proceed to the next stage.

Answer

Controlling a Stage

Answer

Closing a Project

Answer

Directing a Project

Question 15

What is the difference between a Request for Change (RFC) and an Off-specification (Off-spec)?

Accepted Answer

An RFC is a request for a change to a baselined product; an Off-spec is a deviation from what was specified. An RFC is a proposal for a change to a baselined product; an Off-spec is something that should be provided but is not, or is provided incorrectly.

Answer

An RFC is about scope changes; an Off-spec is about quality issues

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An RFC is always approved by the Project Board; an Off-spec is approved by the Project Manager

Answer

An RFC is raised by the Project Manager; an Off-spec is raised by the team

Question 16

A project is forecast to exceed its cost tolerance. What should the Project Manager do?

Accepted Answer

Raise an Exception Report to the Project Board and await their direction before proceeding. When a tolerance is forecast to be exceeded, the Project Manager must escalate to the Project Board via an Exception Report — this is PRINCE2's management by exception principle.

Answer

Continue with the current Stage Plan and report the cost overrun in the next Highlight Report

Answer

Close the project immediately as the Business Case is no longer viable

Answer

Increase the project budget to absorb the additional cost and continue with the current Stage Plan

Question 17

Which THREE of the following are components of a Business Case?

Accepted Answer

Major risks. PRINCE2 specifies that a Business Case includes reasons, options, expected benefits, dis-benefits, timescale, costs, investment appraisal, and major risks. Expected benefits, major risks, and costs are explicitly listed.

Answer

Project Plan

Answer

Risk Register

Question 18

Which TWO of the following are activities performed during the Controlling a Stage process?

Accepted Answer

Review the Business Case. CS includes authorizing Work Packages, reviewing progress, and reporting. Producing the PID is done in IP.

Answer

Produce the Project Initiation Documentation

Answer

Produce the End Project Report

Answer

Appoint the Executive

Question 19

During a stage, the Team Manager identifies a problem that affects the quality of a product. The product description specifies a quality criterion that cannot be met. What type of issue is this?

Accepted Answer

Off-specification. This is an Off-specification because the product cannot meet a defined quality criterion specified in the product description. In PRINCE2, an off-specification is a type of issue that occurs when a product's actual or forecast quality does not match its agreed specification. The Team Manager has identified a deviation from the baseline, which is the defining characteristic of an off-specification.

Answer

Problem/concern

Answer

Risk

Answer

Request for change

Question 20

During which process does the Project Board give ad-hoc direction to the Project Manager?

Accepted Answer

Directing a Project. The Directing a Project (DP) process includes the activity of giving ad-hoc direction to the Project Manager as needed.

Answer

Controlling a Stage

Answer

Initiating a Project

Answer

Starting Up a Project