CAPM Business Analysis Frameworks Practice Question
A business analyst is preparing for a requirements review meeting with stakeholders from various departments. The BA wants to ensure the review is effective and that the requirements are validated. Which two actions should the BA take to prepare for the review? (Choose two.)
⚠ Common exam trap
The trap here is thinking that inviting everyone affected or encouraging defensive debate leads to a thorough review, when in fact it often causes inefficiency and conflict.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Define clear entry and exit criteria for the review, such as requirements being complete and testable.
Effective requirements reviews require preparation. Distributing the document in advance ensures reviewers are ready to engage meaningfully. Defining entry and exit criteria provides structure and measurable goals, preventing the meeting from drifting. Together, these actions help the BA facilitate a focused, productive review that validates requirements and builds consensus, rather than getting bogged down in logistics or conflict.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Define clear entry and exit criteria for the review, such as requirements being complete and testable.
Why this is correct
Establishing entry and exit criteria ensures that the review has a clear purpose and measurable outcomes. Entry criteria might include that requirements are documented and internally consistent, while exit criteria might be that all critical issues are resolved or logged. This structure prevents the review from becoming a free-form discussion and helps the BA measure its success. It is a key technique for effective requirements validation.
- ✗
Invite all stakeholders who might be affected by the requirements, regardless of their role.
Why it's wrong here
Inviting everyone who might be affected can lead to an unwieldy meeting with participants who lack the necessary context or decision-making authority. It can dilute focus and slow down the review. The BA should invite key stakeholders who can provide relevant input and approve requirements, not simply everyone affected. Over-inviting can also cause scheduling conflicts and reduce meeting effectiveness.
- ✗
Ask each reviewer to come prepared to defend their departmental requirements against challenges.
Why it's wrong here
Encouraging a defensive posture can create conflict and hinder collaboration. Requirements reviews should be collaborative efforts to improve the requirements, not adversarial debates. The BA should foster an environment where stakeholders work together to resolve issues and align on the best solution. Asking reviewers to defend their requirements can lead to entrenchment and reduce the quality of the review.
- ✓
Distribute the requirements document to reviewers at least two business days before the meeting.
Why this is correct
Distributing the requirements document in advance allows reviewers to read and prepare thoughtful feedback. This leads to a more productive meeting focused on discussion and resolution rather than initial reading. It also respects stakeholders' time and increases the likelihood of identifying issues. Two business days is a reasonable minimum to ensure adequate review without causing undue delay, making this a best practice for requirements reviews.
- ✗
Focus the meeting on finding as many defects as possible, even if they are minor.
Why it's wrong here
While defect identification is important, focusing solely on finding as many defects as possible, especially minor ones, can derail the review and waste time. The goal is to validate requirements against business needs and ensure they are complete, consistent, and feasible. A balanced approach that prioritizes significant issues and aligns with the review's objectives is more effective than a defect-counting exercise.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PMI exam blueprint
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