The answer is no, the Project Manager sends the Highlight Report to the Project Board, not the other way around. In PRINCE2, the highlight report flow direction is strictly from the Project Manager upward to the Project Board, as it is a management product designed to keep the board informed of progress against the stage plan. This tests your understanding of the PRINCE2 reporting hierarchy and the Communication Management Strategy, which defines the frequency and recipients of reports. A common trap on the Foundation exam is reversing the flow, so remember that the Project Manager is always the sender of progress reports to the board, never the receiver. For a quick memory tip, think of the Highlight Report as a “status update up the chain”—the Project Manager highlights progress upward, while the board provides direction downward.
PRINCE2F PRINCE2 Processes Practice Question
This PRINCE2F practice question tests your understanding of prince2 processes. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
The Project Manager receives a Highlight Report from the Project Board. Is this correct?
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
No, the Project Manager sends Highlight Reports to the Project Board
In PRINCE2, the Highlight Report is a management product that is prepared by the Project Manager and sent to the Project Board. The purpose of the Highlight Report is to provide the Project Board with a summary of the project's progress at intervals defined in the Communication Management Strategy. Therefore, the statement that the Project Manager receives a Highlight Report from the Project Board is incorrect; the flow is from the Project Manager to the Project Board.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✓
No, the Project Manager sends Highlight Reports to the Project Board
Why this is correct
Correct: The PM sends Highlight Reports to the Board.
Related concept
Read the scenario before looking for a memorised answer.
✗
Yes, the Project Board uses Highlight Reports to direct the Project Manager
Why it's wrong here
The Board receives them to stay informed, not to direct.
✗
No, Highlight Reports are only used during the Initiating a Project process
Why it's wrong here
Highlight Reports are used throughout the project during CS.
✗
Yes, the Project Board sends Highlight Reports to the Project Manager
Why it's wrong here
Highlight Reports flow from PM to Board.
Common exam traps
Common exam trap: answer the scenario, not the keyword
The trap here is that candidates may confuse the direction of communication, assuming the Project Board sends reports to the Project Manager, when in fact the Highlight Report is a bottom-up reporting mechanism from the Project Manager to the Project Board.
Detailed technical explanation
How to think about this question
The Highlight Report is a key management product in PRINCE2 that includes information on the current period's progress, next period's planned activities, and any issues or risks. It is produced at a frequency defined in the Communication Management Strategy, typically at the end of each reporting period within a stage. The Project Board uses the Highlight Report to assess whether the stage is on track and to make informed decisions, but the report itself is always generated by the Project Manager, not received from the Board.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
TExam Day Tips
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A practitioner preparing for the PRINCE2F exam encounters this exact type of scenario on the job. The correct answer here is not the most general option — it is the best answer for the specific constraint described. Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option. Real exam questions reward reading the full scenario before eliminating options, because the constraint defines which answer fits.
What to study next
Got this wrong? Here's your next step.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
PRINCE2 Processes — This question tests PRINCE2 Processes — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: No, the Project Manager sends Highlight Reports to the Project Board — In PRINCE2, the Highlight Report is a management product that is prepared by the Project Manager and sent to the Project Board. The purpose of the Highlight Report is to provide the Project Board with a summary of the project's progress at intervals defined in the Communication Management Strategy. Therefore, the statement that the Project Manager receives a Highlight Report from the Project Board is incorrect; the flow is from the Project Manager to the Project Board.
What should I do if I get this PRINCE2F question wrong?
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
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Question Discussion
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