PRINCE2F PRINCE2 Processes Practice Question
The Project Board is considering whether to authorize the next stage. Which document provides the information needed for this decision?
⚠ Common exam trap
PRINCE2F often tests the distinction between reports used at different levels and moments—Highlight and Checkpoint reports are progress reports, while only the End Stage Report feeds the stage authorization decision.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
End Stage Report
The End Stage Report is produced at the end of each stage and summarizes performance against the stage plan, business case, and risks, giving the Project Board the information it needs to decide whether to authorize the next stage. It is the formal input to the 'Authorize a Stage' activity.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
End Stage Report
Why this is correct
The End Stage Report summarises performance, products completed and issues against the Stage Plan, giving the Project Board the evidence needed to decide whether to authorise the next stage. It satisfies the stem's requirement for the decision-supporting document at a stage boundary.
- ✗
Highlight Report
Why it's wrong here
A Highlight Report summarises progress at a frequency the Project Manager chooses, covering status and issues, but it is not the formal product that consolidates actual versus planned performance for a stage-boundary authorisation decision. It would be correct for periodic progress communication between stage boundaries.
- ✗
Checkpoint Report
Why it's wrong here
A Checkpoint Report records team-level progress at the frequency agreed for work packages, so it addresses delivery within a stage rather than the consolidated performance the Board reviews at a stage boundary. It would be correct for the Team Manager to report progress to the Project Manager during a stage.
- ✗
Exception Report
Why it's wrong here
An Exception Report is produced only when a stage or project deviates beyond tolerance, so it cannot supply the routine end-of-stage performance data the Board needs to authorise the next stage. It would be correct when the Board must decide how to respond to a forecast breach of tolerance.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
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