PRINCE2F Practice Question: Overview of PRINCE2 and the project environment
During the Controlling a Stage process, the Project Manager receives a Checkpoint Report from a Team Manager. What should the Project Manager do next?
⚠ Common exam trap
A common mix-up: candidates confuse the Checkpoint Report (a team-to-PM report) with the Highlight Report (a PM-to-Board report), leading them to incorrectly forward the Checkpoint Report directly to the Project Board instead of using it to compile the Highlight Report.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Review the report, update the Stage Plan and logs as necessary, and compile the next Highlight Report
In the Controlling a Stage process, the Project Manager's immediate responsibility upon receiving a Checkpoint Report is to review it for progress against the Stage Plan, update the Stage Plan and any relevant logs (e.g., Issue Register, Risk Register) with new information, and then compile the next Highlight Report for the Project Board. This ensures accurate monitoring and control of the stage, aligning with PRINCE2's management by exception principle.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
File the report without action
Why it's wrong here
Checkpoint Reports provide progress and forecast information the Project Manager must review, assess against the Stage Plan, and act upon, so filing without action ignores that. It is tempting as a low-effort response, but the report exists precisely to trigger review and any necessary corrective action.
- ✗
Forward the Checkpoint Report to the Project Board immediately
Why it's wrong here
Checkpoint Reports are internal progress reports from Team Managers to the Project Manager; the Project Board receives Highlight Reports and End Stage Reports instead. It is tempting because escalation feels diligent, but forwarding bypasses the Project Manager's review against the Stage Plan and the agreed reporting line.
- ✗
Issue a new Work Package
Why it's wrong here
Issuing a new Work Package is a separate authorisation activity, not the response to receiving a Checkpoint Report. It is tempting because Work Packages are part of Controlling a Stage, but the immediate step is to review the report against the Stage Plan and take any corrective action.
- ✓
Review the report, update the Stage Plan and logs as necessary, and compile the next Highlight Report
Why this is correct
Reviewing the Checkpoint Report lets the Project Manager assess progress against the Stage Plan, then update that plan and the logs to reflect actuals and issues. Compiling the next Highlight Report satisfies the stem's requirement to keep the Project Board informed, as Controlling a Stage mandates.
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