PRINCE2F PRINCE2 Processes Practice Question
During the Controlling a Stage process, the Project Manager receives a Highlight Report from a Team Manager. What should the Project Manager do with this information?
⚠ Common exam trap
PRINCE2F often tests the flow of information in Controlling a Stage, where candidates might incorrectly assume that Team Manager reports are directly forwarded to the Project Board, bypassing the Project Manager's consolidation.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Review the report and use it to update the Stage Plan and produce the next Highlight Report for the Project Board
In PRINCE2, the Project Manager receives Highlight Reports from Team Managers during the Controlling a Stage process. The Project Manager should review the report, update the Stage Plan with actual progress, and then produce the next Highlight Report for the Project Board. This ensures the Project Board is informed of progress and any issues.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
File the report and take no further action
Why it's wrong here
The report must be reviewed against the Stage Plan to check progress, tolerance and forecasts, then trigger corrective action or updated information. Filing it without action ignores the monitoring and control purpose of the Controlling a Stage process.
- ✗
Escalate any deviations immediately to the Project Board via an Exception Report
Why it's wrong here
Exception Reports go to the Project Board only when a stage or project tolerance is forecast to be exceeded; routine deviations are managed by the Project Manager within delegated tolerances. Escalating every deviation removes the Project Manager's authority to take corrective action.
- ✓
Review the report and use it to update the Stage Plan and produce the next Highlight Report for the Project Board
Why this is correct
Reviewing the Highlight Report lets the Project Manager assess progress against the Stage Plan, then update that plan to reflect actuals and forecast. This satisfies the Controlling a Stage activity of reviewing work package status and producing the next Highlight Report for the Project Board, maintaining the agreed reporting cycle.
- ✗
Forward the report directly to the Project Board as the next Highlight Report
Why it's wrong here
A Team Manager's Highlight Report feeds the Project Manager's own Highlight Report to the Project Board; forwarding it verbatim bypasses the Project Manager's review, consolidation and comparison against the Stage Plan, which is the actual purpose of Controlling a Stage.
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Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
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