PRINCE2F Business Case and Organizing Practice Question
A project is in the 'Initiating a Project' process. The project manager is defining the project organization structure. Which document should contain the roles and responsibilities of the project board and project manager?
⚠ Common exam trap
Watch out — candidates often confuse the Benefits Management Approach with the organization structure, as both may mention roles, but only the PID contains the full organization definition.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Project Initiation Documentation
The Project Initiation Documentation (PID) contains the project organization structure, including roles and responsibilities of the Project Board, Project Manager, and other key roles. It is created during 'Initiating a Project' and serves as the baseline for the project. The Business Case, Project Plan, and Benefits Management Approach are separate documents that do not define the organization structure. The PID ensures clear governance and accountability.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
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Business Case
Why it's wrong here
The Business Case contains the business justification for the project, including benefits, costs, risks, and timescales. It does not include the project organization structure or roles and responsibilities. While the Business Case may reference key roles, it is not the document that defines them. The organization structure is detailed in the Project Initiation Documentation, specifically in the organization section.
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Project Plan
Why it's wrong here
The Project Plan describes how the project will deliver the products, including schedules, resources, and activities. It does not define the organization structure or roles and responsibilities. While the plan may reference roles, the detailed definition is in the Project Initiation Documentation. The Project Plan is focused on the 'how' and 'when' of delivery, not the 'who'.
- ✓
Project Initiation Documentation
Why this is correct
The Project Initiation Documentation (PID) contains the project organization structure, including the roles and responsibilities of the Project Board, Project Manager, and other key roles. It is assembled during the 'Initiating a Project' process and provides the baseline for the project. The organization section within the PID defines who is accountable for what, ensuring clear governance and decision-making authority.
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Benefits Management Approach
Why it's wrong here
The Benefits Management Approach defines how benefits will be managed and realized, including roles and responsibilities for benefit realization. However, it does not contain the overall project organization structure. The organization structure is part of the Project Initiation Documentation. The Benefits Management Approach is a separate document that focuses specifically on benefits, not the broader project organization.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
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