PRINCE2F Business Case and Organizing Practice Question
A PRINCE2 project has just completed the Starting up a Project process. The project manager is about to initiate the project. Who should approve the Project Initiation Documentation (PID) before the project moves into the next stage?
⚠ Common exam trap
The trap here is thinking that the Executive alone approves the PID because they are accountable, but in PRINCE2 the Project Board collectively authorizes the project.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
The Project Board
In PRINCE2, the Project Board is the authority that approves the PID and authorizes the project. This ensures that the project has a sound business justification and that all stakeholders are committed. The Project Manager, Senior User, and Executive each play a role, but only the Project Board as a collective body can grant approval.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
The Senior User
Why it's wrong here
The Senior User is a member of the Project Board and contributes to the approval decision, but they do not have sole authority to approve the PID. The Project Board acts collectively, and all three roles (Executive, Senior User, Senior Supplier) must be involved in the decision to authorize the project.
- ✗
The Executive
Why it's wrong here
The Executive chairs the Project Board and is accountable for the project, but approval of the PID is a Project Board decision, not an individual one. The Executive ensures that the board reviews and approves the PID, but the approval itself requires the board's collective agreement, especially in PRINCE2's principle of defined roles and responsibilities.
- ✓
The Project Board
Why this is correct
The Project Board is responsible for authorizing the project and approving the PID. They review the PID to ensure that the project is justified and that the plans are viable before committing resources. This approval marks the transition from Initiating a Project to Managing a Stage Boundary or the next stage.
- ✗
The Project Manager
Why it's wrong here
The Project Manager creates and assembles the PID, but they do not have the authority to approve it. Approval requires the collective decision of the Project Board, which represents business, user, and supplier interests. The Project Manager may seek feedback but cannot authorize the project themselves.
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Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
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