PRINCE2F Practice Question: Overview of PRINCE2 and the project environment
A new project manager is reviewing the PRINCE2 principles and wants to understand how they are applied in practice. The project manager is leading a project to implement a new CRM system and is currently defining the project's organization. Which principle is being applied when the project manager ensures that the Project Board includes representatives from business, user, and supplier?
⚠ Common exam trap
It's easy for candidates to confuse the defined roles and responsibilities principle with manage by stages, which is about dividing the project into stages, not about the composition of the Project Board.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Defined roles and responsibilities
The defined roles and responsibilities principle requires that projects have a clear organizational structure with defined roles, including a Project Board with business, user, and supplier representation. By ensuring the Project Board includes these representatives, the project manager applies this principle to provide balanced direction for the CRM system implementation.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Manage by stages
Why it's wrong here
Manage by stages involves dividing the project into management stages to facilitate control and planning. It is not directly related to the composition of the Project Board. The scenario describes establishing the Project Board with specific representation, which is about defined roles and responsibilities.
- ✓
Defined roles and responsibilities
Why this is correct
This principle ensures that projects have a clear organizational structure with defined roles, including the Project Board with business, user, and supplier representation. By ensuring the Project Board includes these representatives, the project manager applies this principle to provide balanced direction and accountability for the CRM implementation.
- ✗
Learn from experience
Why it's wrong here
Learn from experience focuses on capturing and applying lessons throughout the project. While important, it does not specifically address the composition of the Project Board. The scenario is about ensuring representation from business, user, and supplier, which is about roles and responsibilities, not learning from past projects.
- ✗
Tailor to suit the project environment
Why it's wrong here
Tailoring involves adapting PRINCE2 to the project's specific context. While the project may require tailoring, the scenario focuses on ensuring the Project Board has the right representation, which is a direct application of the defined roles and responsibilities principle, not tailoring.
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JA
Written and reviewed by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
Last reviewed September 2026 · checked against the official PeopleCert exam blueprint
This PRINCE2F practice question is part of Courseiva's free PeopleCert certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PRINCE2F exam.