The correct answer is to create a system view on the Task entity that filters by 'Owner equals Current User' and select it in the subgrid properties. This works because subgrids in model-driven apps display data based on the view you select, and system views can include dynamic filters like "Current User" to automatically scope records to the person viewing the form. On the PL-900 exam, this tests your understanding of how to filter subgrid by current user in a model-driven app, often appearing as a scenario where you must distinguish between view-based filtering and other tools like security roles or business rules. A common trap is assuming security roles handle this, but roles control access, not visible data in a subgrid. Remember the memory tip: "Views filter what you see, roles control what you can do."
PL-900 Demonstrate the capabilities of Power Apps Practice Question
This PL-900 practice question tests your understanding of demonstrate the capabilities of power apps. The scenario asks you to isolate a root cause — eliminate options that address a different problem before choosing. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
Your model-driven app uses a custom entity 'Project' with a 1:N relationship to 'Task'. You need to add a subgrid on the Project form that shows related tasks, but only tasks assigned to the current user. How should you achieve this?
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Create a system view on the Task entity that filters by 'Owner equals Current User' and select it in the subgrid properties
Option C is correct because you can create a view on the Task entity that filters by the 'Assigned To' field equals the current user, then use that view in the subgrid. Option A is wrong because security roles control access but not subgrid filtering. Option B is wrong because business rules cannot filter subgrids. Option D is wrong because workflows run in the background.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✗
Create a workflow that updates a field on the Project form to filter the subgrid
Why it's wrong here
Workflows don't filter subgrids in real-time.
✗
Add a business rule on the Project form to filter the subgrid
Why it's wrong here
Business rules cannot filter subgrids.
✓
Create a system view on the Task entity that filters by 'Owner equals Current User' and select it in the subgrid properties
Why this is correct
System views can use dynamic filters like current user.
Related concept
Read the scenario before looking for a memorised answer.
✗
Configure the subgrid to use the default view and assign security roles to filter tasks
Why it's wrong here
Security roles don't filter subgrid content per user.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
Use explanations to understand the rule behind the answer.
TExam Day Tips
→Underline the problem statement mentally.
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Demonstrate the capabilities of Power Apps — This question tests Demonstrate the capabilities of Power Apps — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Create a system view on the Task entity that filters by 'Owner equals Current User' and select it in the subgrid properties — Option C is correct because you can create a view on the Task entity that filters by the 'Assigned To' field equals the current user, then use that view in the subgrid. Option A is wrong because security roles control access but not subgrid filtering. Option B is wrong because business rules cannot filter subgrids. Option D is wrong because workflows run in the background.
What should I do if I get this PL-900 question wrong?
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
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Question Discussion
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