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PL-900 · topic practice

Scenario practice questions

Practise Microsoft Power Platform Fundamentals PL-900 Scenario practice questions — original exam-style scenarios with answer choices, explanations, and analysis of common mistakes.

Courseiva uses original exam-style practice questions designed for learning and revision. The goal is to understand the concepts, recognise exam patterns, and improve through explanations — not memorise copied exam dumps.

Reviewed byJohnson Ajibi· MSc IT Security
16 questionsDomain: Scenario
Practice 10 questionsBrowse domain →

What the exam tests

What to know about Scenario

Scenario questions test whether you can apply the concept in context, not just recognise a definition.

How the topic appears in realistic exam-style scenarios.

Which detail in the question changes the correct answer.

How to eliminate plausible but wrong options.

How to connect the question back to the wider exam objective.

Watch out for

Common Scenario exam traps

  • ▸Answering from memory before reading the full scenario.
  • ▸Missing a constraint such as cost, availability, security, scope or command context.
  • ▸Choosing a broad answer when the question asks for the most specific fix.
  • ▸Ignoring why the wrong options are tempting.

Practice set

Scenario questions

16 questions · select your answer, then reveal the explanation

Question 1easymultiple choice
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A company wants to automate a business process that requires approval from a manager before an expense report is submitted. Which Microsoft Power Platform component should be used?

Question 2mediummultiple choice
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A retail company wants to reduce the time store managers spend on manual inventory reporting. Currently, managers use paper forms and email to submit daily stock counts, which then need to be manually entered into a central system. This process is error-prone and delays replenishment. The company wants a solution that automates data entry, provides real-time dashboards, and allows managers to submit reports from their phones without installing any software on the phones. Which combination of Microsoft Power Platform tools should the company use?

Question 3mediummultiple choice
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A retail company uses Power Apps to build a mobile app for store managers to approve discount requests. The app must work offline and sync when connected. Which type of app should the developer choose?

Question 4mediummultiple choice
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A company uses Power Apps to manage employee leave requests. They want to automate the approval process so that managers receive an email when a request is submitted. Which component should they add?

Question 5easymultiple choice
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A company needs to create a mobile app for field service technicians to view and update work orders. The app should work offline and sync when connected. Which type of Power App should they build?

Question 6hardmulti select
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Which THREE of the following are capabilities of Power Virtual Agents? (Choose three.)

Question 7mediummultiple choice
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A company has a Power BI dashboard that displays real-time data from Azure Stream Analytics. Which connection type should they use?

Question 8mediummultiple choice
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A retail company uses Power Apps to manage inventory. The app allows store managers to scan barcodes and update stock levels in real time. The company wants to extend this capability to suppliers so they can view stock levels but not modify them. Which Power Platform component should be used to create the supplier-facing interface?

Question 9mediummultiple choice
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A company wants to enable its field service technicians to access customer records and update work orders from their mobile devices offline. Which Power Platform solution should they implement?

Question 10easymulti select
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Which TWO scenarios are appropriate for using Power Automate? (Choose two.)

Question 11easymultiple choice
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A business analyst wants to build an app quickly using a pre-built template. Which Power Apps capability should they use?

Question 12easymultiple choice
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A company wants to create a mobile app for field technicians to log service calls. The app will connect to an existing SQL database. Which type of Power App should they build?

Question 13hardmultiple choice
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You are building a model-driven app for a healthcare organization to manage patient appointments. The app uses a Dataverse table 'Appointments' with columns: Patient (lookup to Contact), Doctor (lookup to User), AppointmentDate, Status (Scheduled, Completed, Cancelled). You need to ensure that doctors cannot view appointments of other doctors. Doctors belong to a security role 'Doctor'. Which approach should you use? A) Create a team with all doctors and share the app with the team. B) Configure field-level security to hide the Doctor field. C) Use hierarchy security to limit access based on the Doctor field. D) Create a custom role with record-level security and configure sharing to only allow doctors to see their own appointments.

Question 14easymultiple choice
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You need to create a Power Automate flow that sends a personalized welcome email to new users when they are added to Microsoft Entra ID. Which trigger should you select?

Question 15easymultiple choice
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A company wants to automate sending a welcome email to new users added to Microsoft Entra ID. Which Power Automate trigger should they use?

Question 16hardmultiple choice
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You are designing a Power Automate flow that processes approvals for expense reports. If an expense exceeds $5,000, the flow must require approval from both the manager and the finance director. If the expense is between $1,000 and $5,000, only manager approval is needed. For expenses under $1,000, no approval is required. Which control structures should you use?

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Every question in these sessions is drawn from the Scenario domain — nothing else.

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Frequently asked questions

What does the PL-900 exam test about Scenario?
Scenario questions test whether you can apply the concept in context, not just recognise a definition.
How should I use these practice questions?
Select your answer before revealing the explanation. Then read why each option is right or wrong — this active recall approach builds retention far faster than re-reading notes.
Can I practise just Scenario questions in a focused session?
Yes — the session launcher on this page draws every question from the Scenario domain. Use a 10-question session first to gauge your baseline, then move to 20 or 30 once the weak spots are clear.
Where can I practise other PL-900 topics?
Use the topic links above to move to related areas, or go back to the PL-900 question bank to see all topics.
Are these real exam questions or dumps?
These are original practice questions written to test the same concepts the PL-900 exam covers. They are not copied from any real exam or dump site.