Quick Answer
The correct answer is to share the app with the Microsoft Entra ID group and ensure that group also has access to the SharePoint list. This is required because a canvas app and its underlying data source have separate permission layers—sharing the app alone grants entry to the application interface, but without corresponding SharePoint list permissions, users will encounter data access errors when the app tries to read or write to the list. On the PL-900 exam, this scenario tests your understanding of the principle that data source permissions must be explicitly granted alongside app sharing, a common trap where candidates assume app-level sharing automatically propagates to connected services. A helpful memory tip is “Share the door and the key”—the app is the door, the SharePoint list permissions are the key, and both are needed for users to enter and use the data.
This PL-900 practice question tests your understanding of demonstrate the capabilities of power apps. Match the stated requirement to the specific cloud service, access model, or configuration option — many options are valid in isolation but not for this scenario. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You need to share a canvas app with all users in a specific Microsoft Entra ID group. The app connects to a SharePoint list. Which step is required to ensure users can access the app and data?
Add users as co-owners of the app
Why wrong: Co-owners can edit, not just use.
Create a Power Automate flow to grant access
Why wrong: Not necessary.
Share the app with the group and ensure the group has access to the SharePoint list
Both app and data permissions required.
Share the app with the group and grant Can Use permission
Why wrong: Missing data permission.
Answer choices
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
Share the app with the group and ensure the group has access to the SharePoint list
Option C is correct because you must share both the app and the SharePoint list permissions. Option A is wrong because only owners can edit. Option B is wrong because app permissions alone don't grant data access. Option D is wrong because Power Automate is not needed.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
For each option: why learners choose it and why it is or isn't the right answer here.
Add users as co-owners of the app
Why it's wrong here
Co-owners can edit, not just use.
Create a Power Automate flow to grant access
Why it's wrong here
Not necessary.
Share the app with the group and ensure the group has access to the SharePoint list
Why this is correct
Both app and data permissions required.
Related concept
Read the scenario before looking for a memorised answer.
Share the app with the group and grant Can Use permission
Why it's wrong here
Missing data permission.
Common exam traps
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
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FAQ
Demonstrate the capabilities of Power Apps — This question tests Demonstrate the capabilities of Power Apps — Read the scenario before looking for a memorised answer..
The correct answer is: Share the app with the group and ensure the group has access to the SharePoint list — Option C is correct because you must share both the app and the SharePoint list permissions. Option A is wrong because only owners can edit. Option B is wrong because app permissions alone don't grant data access. Option D is wrong because Power Automate is not needed.
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Read the scenario before looking for a memorised answer.
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Last reviewed: Jun 21, 2026
This PL-900 practice question is part of Courseiva's free Microsoft certification practice question bank. Courseiva provides original exam-style practice questions with explanations, topic-based practice, mock exams, readiness tracking, and study analytics to help learners prepare for the PL-900 exam.
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