PL-900 Practice Question: Demonstrate the capabilities of Power Automate
You have a Power Automate flow that monitors a SharePoint list for new items and then sends a custom email notification using the 'Send an email (V2)' action. The email includes an attachment from the SharePoint item. Some users report that the attachment is missing from the email. What should you check first?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Check if the flow includes a 'Get file content' action before the email action.
The most common reason for missing attachments in a Power Automate email is that the file content has not been retrieved separately from the SharePoint list item. The 'Send an email (V2)' action does not automatically include attachments from the triggering item. You must use the 'Get file content' action to retrieve the attachment's binary data and then pass it to the email action. Option B is not the first check because the trigger being correct does not guarantee the attachment is retrieved. Option C, while permissions can be a factor, is not the most direct cause—the flow usually has permissions, but the content needs to be explicitly fetched. Option D is incorrect because 'Send an email with options' is for approvals, not a fix for missing attachments.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✓
Check if the flow includes a 'Get file content' action before the email action.
Why this is correct
Correct. The 'Get file content' action is required to retrieve the attachment binary data before passing it to the email action. Without it, the attachment will be missing.
- ✗
Verify that the flow trigger is set to 'When a new item is created'.
Why it's wrong here
Incorrect. The trigger setting is not related to attachment retrieval; it controls when the flow runs, not what data is included.
- ✗
Ensure the SharePoint list has the correct permissions for the flow.
Why it's wrong here
Incorrect. While permissions could cause issues, the flow typically has access to the list. The primary issue is that file content must be explicitly retrieved.
- ✗
Change the email action to 'Send an email with options'.
Why it's wrong here
Incorrect. The 'Send an email with options' action is used for interactive approvals, not for including attachments. The standard email action is capable of attachments if the content is provided.
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Written by Johnson Ajibi, MSc IT Security
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