PL-900 Demonstrate the capabilities of Power Apps Practice Question
You are building a model-driven app for a healthcare organization to manage patient appointments. The app uses a Dataverse table 'Appointments' with columns: Patient (lookup to Contact), Doctor (lookup to User), AppointmentDate, Status (Scheduled, Completed, Cancelled). You need to ensure that doctors cannot view appointments of other doctors. Doctors belong to a security role 'Doctor'. Which approach should you use? A) Create a team with all doctors and share the app with the team. B) Configure field-level security to hide the Doctor field. C) Use hierarchy security to limit access based on the Doctor field. D) Create a custom role with record-level security and configure sharing to only allow doctors to see their own appointments.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Create a custom role with record-level security and configure sharing to only allow doctors to see their own appointments.
By creating a custom security role with record-level security, you can configure sharing so that doctors only see appointments where the Doctor field equals themselves. Option A: Field-level security hides the Doctor field from the form but does not filter records; doctors could still see all appointments. Option C: Creating a team and sharing the app provides app access but does not restrict data visibility; all doctors would see all appointments. Option D: Hierarchy security is for manager-subordinate relationships, not for filtering by a specific field like Doctor.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Configure field-level security to hide the Doctor field.
Why it's wrong here
Field-level security hides the Doctor field from doctors but does not filter records; doctors would still see all appointments but without seeing the Doctor field.
- ✓
Create a custom role with record-level security and configure sharing to only allow doctors to see their own appointments.
Why this is correct
Record-level security can restrict access to records where the user is the owner or a related user.
- ✗
Create a team with all doctors and share the app with the team.
Why it's wrong here
Sharing the app with a team gives access to the app but does not restrict data visibility; all doctors would still see all appointments.
- ✗
Use hierarchy security to limit access based on the Doctor field.
Why it's wrong here
Hierarchy security is for reporting relationships, not for record ownership.
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