The answer is assigning per app plan licenses to users and sharing the app with a security group. These two features work together because the Power Apps per app plan is a license that must be assigned to individual users or a security group, and sharing the app with that group ensures only licensed members can access it without needing a more expensive per user plan. On the Microsoft Power Platform Fundamentals PL-900 exam, this tests your understanding of licensing models and how to efficiently grant app access while controlling costs. A common trap is confusing per app plan sharing with sharing to the entire organization, which bypasses license enforcement and can lead to compliance issues. Remember that per app plan sharing always requires a license assignment, not just app visibility. For a quick memory tip, think “group and grant” — share the app with a security group, then grant the per app plan license to that group.
PL-900 Demonstrate the capabilities of Power Apps Practice Question
This PL-900 practice question tests your understanding of demonstrate the capabilities of power apps. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
Which TWO Power Apps features allow sharing apps with users who have a Power Apps per app plan?
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Sharing the app with a security group
Option A is correct because per app plan users need a license. Option B is correct because sharing the app with a security group allows assignment of licenses. Option C is wrong because sharing with the entire organization is not recommended and may require other licenses. Option D is wrong because individual user sharing requires per user plan. Option E is wrong because Dataverse access does not provide per app licensing.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✗
Adding users as co-owners of the app
Why it's wrong here
Co-owners need licenses too.
✓
Sharing the app with a security group
Why this is correct
Security groups can be assigned per app plan licenses.
Related concept
Read the scenario before looking for a memorised answer.
✓
Assigning per app plan licenses to users
Why this is correct
Per app plan provides access to a specific app.
Related concept
Read the scenario before looking for a memorised answer.
✗
Granting Dataverse access to users
Why it's wrong here
Dataverse access does not grant app usage.
✗
Sharing the app with everyone in the organization
Why it's wrong here
Requires per user plan or other licensing.
Common exam traps
Common exam trap: answer the scenario, not the keyword
Many certification questions include familiar terms but test a specific constraint. Read the exact wording before choosing an answer that is generally true but wrong for this case.
Detailed technical explanation
How to think about this question
This question should be treated as a scenario, not a definition check. Identify the problem, the constraint and the best action. Then compare each option against those facts.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
Use explanations to understand the rule behind the answer.
TExam Day Tips
→Underline the problem statement mentally.
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
Demonstrate the capabilities of Power Apps — This question tests Demonstrate the capabilities of Power Apps — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Sharing the app with a security group — Option A is correct because per app plan users need a license. Option B is correct because sharing the app with a security group allows assignment of licenses. Option C is wrong because sharing with the entire organization is not recommended and may require other licenses. Option D is wrong because individual user sharing requires per user plan. Option E is wrong because Dataverse access does not provide per app licensing.
What should I do if I get this PL-900 question wrong?
Identify which PL-900 exam domain this question belongs to, then review the specific concept being tested. Practise related questions in that domain and focus on understanding why each wrong answer is tempting — not just why the correct answer is right.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
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Question Discussion
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