PL-900 Practice Question: Demonstrate the capabilities of Power Automate
A Power Automate flow processes sensitive employee data and must be run only by HR managers. Which is the best way to restrict access?
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Share the flow only with HR managers and set their permissions to 'Owner'.
Sharing the flow with specific users (HR managers) and assigning them Owner permissions is the standard method to restrict access in Power Automate. Option A is wrong because separate environments don't restrict access by role; they isolate resources but permissions must still be set. Option B is wrong because DLP policies control data connectivity, not flow ownership or access. Option D is wrong because disabling sharing affects all flows but doesn't grant specific access to HR managers.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Create a separate environment for HR flows.
Why it's wrong here
Environments isolate resources but don't restrict by role.
- ✗
Use a Data Loss Prevention (DLP) policy to block non-HR users.
Why it's wrong here
DLP policies restrict data connectors, not flow access.
- ✓
Share the flow only with HR managers and set their permissions to 'Owner'.
Why this is correct
Owners can run and edit the flow.
- ✗
Disable sharing for all flows in the environment.
Why it's wrong here
This is too broad and affects other flows.
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Written by Johnson Ajibi, MSc IT Security
Senior Network & Security Engineer · founder of Courseiva
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