MS-900 Practice Question: Describe security, compliance, privacy, and trust in Microsoft 365
This MS-900 practice question tests your understanding of describe security, compliance, privacy, and trust in microsoft 365. Read the scenario carefully and evaluate each option against the stated constraints before committing to an answer. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
A legal team at a company needs to preserve all data belonging to a user who is involved in litigation. The preservation must cover Exchange Online email, SharePoint sites, OneDrive for Business files, and Teams chat messages. They also need to be able to search the preserved content and export it. Which Microsoft Purview solution should they use?
eDiscovery (Standard) cases can place holds on all Microsoft 365 data sources for a user, including Exchange, SharePoint, OneDrive, and Teams, and provide search and export capabilities.
B
Litigation Hold
Why wrong: Litigation Hold preserves mailbox data but does not cover SharePoint, OneDrive, or Teams. It is less comprehensive than an eDiscovery case hold.
C
Auto-apply retention labels
Why wrong: Retention labels are for policy-based retention, not for ad-hoc legal holds and do not provide built-in search/export for litigation.
D
Data Loss Prevention (DLP) policy
Why wrong: DLP policies prevent unauthorized sharing of sensitive information; they do not preserve data for legal purposes.
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
eDiscovery (Standard) case hold
eDiscovery (Standard) allows you to create a case, place a hold on user mailboxes, SharePoint sites, OneDrive accounts, and Teams chat messages to preserve content relevant to litigation. It also provides built-in search and export capabilities, making it the correct solution for the legal team's requirements.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✓
eDiscovery (Standard) case hold
Why this is correct
eDiscovery (Standard) cases can place holds on all Microsoft 365 data sources for a user, including Exchange, SharePoint, OneDrive, and Teams, and provide search and export capabilities.
Related concept
Read the scenario before looking for a memorised answer.
✗
Litigation Hold
Why it's wrong here
Litigation Hold preserves mailbox data but does not cover SharePoint, OneDrive, or Teams. It is less comprehensive than an eDiscovery case hold.
✗
Auto-apply retention labels
Why it's wrong here
Retention labels are for policy-based retention, not for ad-hoc legal holds and do not provide built-in search/export for litigation.
✗
Data Loss Prevention (DLP) policy
Why it's wrong here
DLP policies prevent unauthorized sharing of sensitive information; they do not preserve data for legal purposes.
Common exam traps
Common exam trap: answer the scenario, not the keyword
The trap here is that candidates often confuse Litigation Hold with eDiscovery holds, assuming Litigation Hold covers all data sources, when in reality it only applies to Exchange mailboxes and lacks the search and export features needed for comprehensive eDiscovery.
Detailed technical explanation
How to think about this question
eDiscovery (Standard) uses a case-based workflow where holds are applied via in-place holds that leverage the Exchange and SharePoint hold mechanisms, including preservation of Teams chat messages stored in Exchange mailboxes and SharePoint sites. The search functionality uses keyword query language (KQL) to filter content, and export can include native files, PSTs, or a report of metadata, ensuring compliance with legal discovery requirements.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
TExam Day Tips
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A startup's cloud architect reviews their monthly bill and notices costs are higher than expected for a long-running batch job. Switching from on-demand instances to Reserved Instances — or using Spot/Preemptible VMs — can reduce compute costs by up to 72 %. Questions like this test whether you understand the tradeoffs between commitment, flexibility, and cost across cloud pricing models.
Related glossary terms
Concepts from this question explained
These glossary pages explain the core terms tested in this MS-900 question in full detail.
Describe security, compliance, privacy, and trust in Microsoft 365 — This question tests Describe security, compliance, privacy, and trust in Microsoft 365 — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: eDiscovery (Standard) case hold — eDiscovery (Standard) allows you to create a case, place a hold on user mailboxes, SharePoint sites, OneDrive accounts, and Teams chat messages to preserve content relevant to litigation. It also provides built-in search and export capabilities, making it the correct solution for the legal team's requirements.
What should I do if I get this MS-900 question wrong?
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
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Question Discussion
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