MB-920 Practice Question: Describe the core capabilities of the finance and operations apps
This MB-920 practice question tests your understanding of describe the core capabilities of the finance and operations apps. This is a configuration task: choose the command set that satisfies every stated requirement. Small differences — like 'secret' vs 'password' or 'transport input ssh' vs 'all' — change whether the answer is correct. After answering, compare your reasoning against the explanation and wrong-answer breakdown below. Once you have made your selection, read the full explanation to reinforce the concept and understand why each distractor is designed to mislead on exam day.
You are the Dynamics 365 Finance and Operations administrator for a medium-sized manufacturing company. The company has two legal entities: a US entity (USMF) and a Canadian entity (CAN). The finance team in the US wants to view the Canadian entity's purchase order data in real-time from within the USMF environment. They do not want to log into a separate instance. The company has a single Dynamics 365 Finance and Operations environment with both legal entities configured. You need to configure the system to allow users in USMF to access purchase order data from CAN without duplicating data. The solution must maintain security so that only authorized users can view Canadian data. What should you do?
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Configure Cross-company data sharing for purchase orders and assign appropriate security roles.
Cross-company data sharing allows real-time access to purchase order data from the CAN legal entity within the USMF environment without duplicating data. By configuring data sharing policies for the purchase order tables and assigning appropriate security roles, you ensure that only authorized users in USMF can view the Canadian data while maintaining data integrity and security.
Key principle: Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
✗
Use Data entities to export purchase order data from CAN and import it into USMF on a scheduled basis.
Why it's wrong here
This is batch-based, not real-time, and duplicates data.
✗
Set up Data integration to sync purchase order data to Dataverse and then access it from USMF.
Why it's wrong here
This introduces Dataverse and is not real-time direct access.
✓
Configure Cross-company data sharing for purchase orders and assign appropriate security roles.
Why this is correct
Cross-company data sharing provides real-time access with security.
Related concept
Read the scenario before looking for a memorised answer.
✗
Create an Organizational hierarchy to allow USMF users to view CAN data automatically.
Why it's wrong here
Organizational hierarchies do not grant data access.
Common exam traps
Common exam trap: answer the scenario, not the keyword
The trap here is that candidates often confuse cross-company data sharing with organizational hierarchies or data integration, mistakenly thinking that an organizational hierarchy alone provides data access or that external data sync is required for cross-entity visibility.
Detailed technical explanation
How to think about this question
Cross-company data sharing works by defining data sharing policies at the table level, which replicate data changes from the source legal entity to the target legal entity in near real-time using the Data Sharing Framework. This framework uses a set of shared tables that are synchronized via the Data Sharing Service, ensuring that users in USMF can query purchase orders from CAN without leaving their current session. In a real-world scenario, this is commonly used for master data like vendors or products, but it can also be applied to transactional data like purchase orders when real-time visibility is required across legal entities.
KKey Concepts to Remember
Read the scenario before looking for a memorised answer.
Find the constraint that changes the correct option.
Eliminate answers that are true in general but not in this case.
TExam Day Tips
→Watch for words such as best, first, most likely and least administrative effort.
→Review why wrong options are wrong, not only why the correct option is correct.
Key takeaway
Answer the scenario, not the keyword: identify the specific constraint before choosing the most familiar-sounding option.
Real-world example
How this comes up in practice
A company's IT admin needs to give a contractor read-only access to production logs without sharing account credentials. Using role-based access control (RBAC) and temporary scoped permissions — not a permanent shared password — is the correct pattern. Questions like this test whether you can apply least-privilege access across cloud identity services.
What to study next
Got this wrong? Here's your next step.
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
Describe the core capabilities of the finance and operations apps — This question tests Describe the core capabilities of the finance and operations apps — Read the scenario before looking for a memorised answer..
What is the correct answer to this question?
The correct answer is: Configure Cross-company data sharing for purchase orders and assign appropriate security roles. — Cross-company data sharing allows real-time access to purchase order data from the CAN legal entity within the USMF environment without duplicating data. By configuring data sharing policies for the purchase order tables and assigning appropriate security roles, you ensure that only authorized users in USMF can view the Canadian data while maintaining data integrity and security.
What should I do if I get this MB-920 question wrong?
Identify which exam domain this question belongs to, review the core concept, then practise similar questions from the same domain.
What is the key concept behind this question?
Read the scenario before looking for a memorised answer.
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Question Discussion
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