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PK0-005 Practice Question: During project execution, a stakeholder requests…
During project execution, a stakeholder requests a change that will increase costs. Which document should the PM update first?
⚠ Common exam trap
Many candidates confuse the change request form with the risk register, thinking that any cost increase must be a risk event, but the change request form is the correct first step to formally document and evaluate the proposed change before any risk analysis occurs.
Answer choices
Why each option matters
Answer the question above first, then reveal the full breakdown to understand why each option is right or wrong.
Correct answer & explanation
✓
Change request form
When a stakeholder requests a change that increases costs, the project manager must first document the change using a change request form. This initiates the formal change control process, ensuring the request is evaluated for impact on scope, schedule, budget, and quality before any updates are made to other documents. The change request form is the primary artifact for capturing and tracking proposed changes in project management.
Answer analysis
Option-by-option breakdown
For each option: why learners choose it and why it is or isn't the right answer here.
- ✗
Communication plan
Why it's wrong here
A communication plan governs how project information is distributed to stakeholders, not how cost or scope changes are authorised. Updating it first leaves the cost increase unrecorded and unapproved. It would be correct when a change alters reporting frequency, escalation paths or stakeholder notification needs, rather than the budget baseline itself.
- ✗
Project charter
Why it's wrong here
The project charter authorises the project and defines high-level scope, not detailed cost baselines. It is tempting because it is a foundational document, and would be correct at initiation when formally authorising the project or its sponsor.
- ✓
Change request form
Why this is correct
Any proposed change must first be captured formally before its cost and schedule impact can be assessed, so the change request form is completed initially. It feeds the subsequent evaluation and approval steps, satisfying the stem's requirement to update the first document when a cost-increasing change is raised.
- ✗
Risk register
Why it's wrong here
The risk register tracks identified risks and responses, not approved cost changes. It is tempting because cost increases may stem from realised risks, and would be correct when logging or reassessing a risk's probability, impact and response.
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