PRINCE2-PRACTITIONER Processes — Timed 20 Questions

Question 1

A Project Manager in Controlling a Stage needs to handle a situation where a Work Package is forecasted to exceed its time tolerance. What is the immediate action the Project Manager should take regarding the Team Manager?

20 minute time limit — choose an answer to begin.

Accepted Answer

Instruct the Team Manager to submit an Exception Report. When a forecast indicates that a Work Package will exceed its tolerance, the Project Manager must raise a Highlight Report or request an exception from the Team Manager via an issue/exception process, but formally, the Team Manager must raise an Exception Report to the Project Manager if tolerances set by the Project Manager are forecasted to be exceeded.

Answer

Issue an Exception Report directly to the Project Board

Answer

Terminate the Work Package immediately

Answer

Adjust the Project Board's stage tolerances

Question 2

During the Controlling a Stage (CS) process, the Project Manager identifies that a work package is likely to exceed its time tolerance due to supplier delays. What is the immediate first action the Project Manager should take under CS?

Accepted Answer

Raise an issue, assess its impact, and prepare an Exception Report if tolerances are forecast to be exceeded.. Under Controlling a Stage, when a forecast indicates a tolerance will be breached, the Project Manager must raise an Issue and assess its impact before escalating to the Project Board.

Answer

Immediately rewrite the Project Initiation Documentation and submit it to Corporate.

Answer

Cancel the work package and award it to a different supplier without consulting the Project Board.

Answer

Wait until the end of the stage before notifying the Project Board of the delay.

Question 3

In the Managing Product Delivery (MP) process, a Team Manager is executing a Work Package. The Team Manager discovers that a specialist product cannot be built to the quality criteria specified in the Work Package Description due to technological limitations. What should the Team Manager do first?

Accepted Answer

Raise an issue and inform the Project Manager so that the impact on stage tolerances can be assessed.. In MP, if a problem occurs that affects a Work Package, the Team Manager must raise an issue (or notify the Project Manager) rather than unilaterally changing quality criteria.

Answer

Escalate directly to the Project Board, bypassing the Project Manager.

Answer

Pause the Work Package indefinitely until the supplier figures out a workaround.

Answer

Change the quality criteria directly to match what the team can achieve and record it in the Team Plan.

Question 4

A project is currently in the Directing a Project (DP) process. An issue has arisen that exceeds the Project Manager's delegated stage tolerance, and the Project Manager has submitted an Exception Report. The Project Board wants to review the options and authorize an alternative way forward without prematurely closing the project. Which DP activity should the Project Board perform?

Accepted Answer

Authorizing a stage or Exception Plan.. When an Exception Report is submitted, the Project Board uses the 'Giving ad hoc direction' activity to respond to the exception, or specifically 'Authorizing a project or stage plan' if they are approving an Exception Plan.

Answer

Initiating a project.

Answer

Authorizing project closure.

Answer

Capturing and sharing lessons.

Question 5

During the Closing a Project (CP) process, the Project Manager is handing over products. Which activity ensures that ongoing maintenance, operations, and support arrangements for the project products are formally accepted by the host organization?

Accepted Answer

Handing over products. In Closing a Project, 'Handing over products' involves confirming that operational and maintenance arrangements are in place and accepted by the user/operational organization.

Answer

Evaluating the project

Answer

Updating the Project Management Plan

Answer

Preparing the End Stage Report

Question 6

Which PRINCE2 process is specifically responsible for creating the Project Management Plan and establishing the baseline against which the project will be managed?

Accepted Answer

Initiating a Project. The Initiating a Project process is designed to create the Project Management Plan, establishing all baselines and governance controls.

Answer

Managing a Stage Boundary

Answer

Controlling a Stage

Answer

Starting up a Project

Question 7

A project is in the Starting up a Project (SU) process. The Project Manager has appointed the management team, prepared the project brief, and is now planning the initiation stage. What is the final activity the Project Manager must perform in SU before submitting the request to initiate the project to the Project Board?

Accepted Answer

Planning the initiation and requesting authorization to initiate the project.. The final activity in Starting up a Project is 'Planning the initiation', but the last thing done before handing over is 'Handing over the project' (seeking authorization to initiate). Specifically, the process concludes by requesting authorization to initiate the project.

Answer

Approving the detailed Stage Plans for the entire project life cycle.

Answer

Authorizing the Project Management Plan.

Answer

Conducting a formal End Project Evaluation.

Question 8

Which PRINCE2 process focuses on planning the next stage, updating the Business Case, and reviewing the performance of the current stage?

Accepted Answer

Managing a Stage Boundary. Managing a Stage Boundary is specifically designed to enable the Project Board to be provided with sufficient information to review the success of the current stage, approve the next stage plan, and confirm continued business justification.

Answer

Controlling a Stage

Answer

Directing a Project

Answer

Starting up a Project

Question 9

During Starting up a Project (SU), the Project Manager is drafting the Project Brief. The Corporate/Programme level wants to know what specific benefits will be achieved, but the exact realization dates and financial metrics are still too uncertain to finalize. How should the Project Manager handle this in the Project Brief?

Accepted Answer

Include an outline Business Case capturing the expected benefits and general timing, acknowledging that precise metrics will be refined during Initiation.. In Starting up a Project, the Project Brief includes the outline Business Case, which outlines the expected benefits and alignment, even if exact financial metrics are finalized later during Initiation.

Answer

Delay the authorization of the Starting up a Project process until Corporate provides exact financial projections.

Answer

Leave out the Business Case entirely until the Initiating a Project process is authorized.

Answer

Include a fully detailed Business Case with guaranteed ROI figures to satisfy the Executive.

Question 10

A project is operating under the Controlling a Stage (CS) process. The Project Manager needs to handle a request for change that impacts the Project Product Description. Who must approve this change before the Project Manager can incorporate it?

Accepted Answer

The Project Board. Changes that impact the Project Product Description (or baselines defined in the PID/Business Case) are outside Project Manager stage tolerances and must be escalated to the Project Board for approval.

Answer

The Project Assurance role independently

Answer

The Project Manager

Answer

The Team Manager

Question 11

During the Initiating a Project (IP) process, the Project Manager is setting up controls. Which activity involves defining how issues and risks will be logged, assessed, and managed throughout the project?

Accepted Answer

Setting up the project controls. In Initiating a Project, setting up the project controls includes establishing the Change Control Approach, Risk Management Approach, and other strategies.

Answer

Assembling the Project Management Plan

Answer

Refining the Business Case

Answer

Preparing the Project Initiation Documentation

Question 12

Which PRINCE2 process provides the interface between the management of the project and the day-to-day creation of the project's specialist products?

Accepted Answer

Managing Product Delivery. Managing Product Delivery is the process that sits between the Project Manager and the Team Manager(s) to execute Work Packages.

Answer

Starting up a Project

Answer

Directing a Project

Answer

Controlling a Stage

Question 13

During the Managing a Stage Boundary (SB) process, the Project Manager prepares an Exception Plan. Under what circumstances is this plan created and submitted?

Accepted Answer

When forecasts show that stage tolerances are about to be breached, replacing the current stage or remaining project plan.. An Exception Plan is created when current stage forecasts indicate that stage tolerances will be exceeded, and it is submitted during SB or CS (depending on when the exception occurs) for Project Board approval.

Answer

When a Team Manager fails to complete a single Work Package on time.

Answer

When the Project Board wants to prematurely close the project due to corporate budget cuts.

Answer

Automatically at the end of every successful stage, regardless of performance.

Question 14

What is the primary purpose of the Starting up a Project process?

Accepted Answer

To ensure that the prerequisites for initiating a project are in place.. Starting up a Project ensures that the prerequisites for initiating a project are in place by answering 'Do we have a viable and worthwhile project to initiate?'.

Answer

To construct all specialist products and deliver them to the operational environment.

Answer

To close the project and archive all project records.

Answer

To manage the day-to-day execution of work packages.

Question 15

In the Directing a Project (DP) process, when is the Project Board required to authorize the Project Initiation Documentation (PID)?

Accepted Answer

At the end of the Initiating a Project process, as part of authorizing the project.. The Project Board authorizes the PID during the 'Authorizing initiation' activity or more accurately, authorizes the project itself based on the PID during 'Authorizing a project'.

Answer

During the Starting up a Project process before appointing the Project Manager.

Answer

During the Closing a Project process.

Answer

At the start of every single delivery stage.

Question 16

In the Controlling a Stage (CS) process, how does the Project Manager handle highlight reports?

Accepted Answer

Create and submit them to the Project Board at agreed intervals to report stage progress.. Highlight reports are produced by the Project Manager at agreed intervals and sent to the Project Board to summarize stage progress.

Answer

Submit them to the Corporate/Programme level to request additional project funding.

Answer

Issue them daily to all Team Managers to track individual task completion.

Answer

Use them as the final evaluation document when closing the project.

Question 17

Which PRINCE2 process is used by the Project Board to provide overall governance and control throughout the life of the project?

Accepted Answer

Directing a Project. Directing a Project is the process used by the Project Board to direct the project from start to finish.

Answer

Managing Product Delivery

Answer

Initiating a Project

Answer

Controlling a Stage

Question 18

In the Closing a Project (CP) process, what should be done with the project's risks and issues logs that remain unresolved at the time of closure?

Accepted Answer

Review them and pass them on to corporate or operational management for ongoing post-project tracking.. During Closing a Project, any unresolved issues and risks must be reviewed and passed on to the operational/corporate management or customer so they can be managed post-project.

Answer

Escalate them to the Project Board so the board members can resolve them personally before disbanding.

Answer

Automatically convert them into new projects under the same Project Manager.

Answer

Delete them permanently because the project is closing and they are no longer relevant.

Question 19

During the Managing Product Delivery (MP) process, a Team Manager has completed a Work Package. What specific action must the Team Manager take before handing the completed products back to the Project Manager?

Accepted Answer

Check that the products meet their quality criteria and obtain approval records from quality checkers.. In MP, when products are completed, the Team Manager must verify that they meet the quality criteria defined in the Work Package Description and obtain approval/sign-off from the designated authority before delivery.

Answer

Draft the End Stage Report for the Project Board.

Answer

Update the Project Business Case with actual costs incurred during manufacturing.

Answer

Perform a formal project-level post-project benefit review.

Question 20

Which PRINCE2 process is triggered immediately after the Project Board authorizes the initiation of a project?

Accepted Answer

Initiating a Project. Initiating a Project is the process triggered right after the Project Board authorizes the request to initiate coming from Starting up a Project.

Answer

Closing a Project

Answer

Managing Product Delivery

Answer

Controlling a Stage