PRINCE2-PRACTITIONER Practice Questions 2 — 50 Questions

Question 1

A project is nearing the end of its current stage. The Project Manager initiates the Managing a Stage Boundary process. What is the primary reason for performing this process rather than continuing straight into the next delivery stage?

Choose an answer to begin — your selection is scored in the full session.

Accepted Answer

To allow the Project Board to review stage performance, assess continued business justification, and authorize the next stage plan. Managing a Stage Boundary gives the Project Board a control point to review stage performance, update the business case, and authorize the next stage.

Answer

To allow the Project Manager to take an extended leave while the Board reviews the project

Answer

To hand over day-to-day management to the Team Managers

Answer

To rewrite the entire Project Initiation Documentation from scratch

Question 2

A project is undergoing the Closing a Project process. The Project Board requests confirmation that all project benefits have been fully realized before giving final approval to close. According to PRINCE2, why is this request problematic at this exact moment?

Accepted Answer

Benefits realization reviews occur post-project and cannot be completed during the Closing a Project process.. Many project benefits materialize long after the project products are handed over and the project is closed; therefore, benefit realization cannot be fully proven at project closure.

Answer

Benefits are managed exclusively by Team Managers during Managing Product Delivery.

Answer

The Project Board has no authority to review benefits.

Answer

The Project Manager is prohibited from measuring benefits.

Question 3

A project is developing a new software system. The Project Manager discovers that one of the operational benefits listed in the Business Case will actually occur 12 months *after* the project has officially closed. How should this be handled under PRINCE2 7?

Accepted Answer

Ensure post-project benefit reviews are scheduled and handed over to operational management in the Benefits Management Approach.. Post-project benefit realization activities must be assigned ownership and tracked through the corporate benefits review mechanisms, as accountability often extends beyond project closure.

Answer

Extend the project lifecycle by 12 months to allow the Project Manager to track the benefit.

Answer

Delete the benefit from the Benefits Management Approach because project closure terminates all benefit tracking.

Answer

Transfer accountability for the Business Case to the Senior Supplier once the software is deployed.

Question 4

A project is experiencing severe difficulties in the current delivery stage. The Project Manager determines that stage tolerances will be exceeded. Which TWO documents or reports are directly involved in handling this exception situation?

Accepted Answer

Exception Report. An Exception Report is raised by the Project Manager to inform the Board, and if accepted, an Exception Plan is created to replace the remainder of the current stage.

Answer

Checkpoint Report

Answer

Daily Log

Answer

Project Brief

Question 5

A PRINCE2 project is executing a stage plan. The Project Manager wants to schedule a quality review for a critical deliverable. According to the Quality practice, who should normally chair the quality review meeting?

Accepted Answer

An independent person acting as the chair (such as a designated quality reviewer). To ensure independence and objectivity, the chair of a quality review should not be the person responsible for developing the product (e.g., the Product Author). Often an independent person or a designated quality reviewer chairs it.

Answer

The Product Author who created the deliverable

Answer

Project Assurance

Answer

The Executive from the Project Board

Question 6

In the PRINCE2 Organizing practice, what is the primary role of Project Assurance?

Accepted Answer

To provide independent monitoring of project performance across business, user, and supplier perspectives.. Project Assurance provides independent monitoring and checking of all aspects of project performance and delivery, independent of the Project Manager.

Answer

To own the project Business Case and provide funding.

Answer

To write the detailed product descriptions and build deliverables.

Answer

To manage day-to-day work packages and team tasks.

Question 7

During risk identification in a PRINCE2 project, the team identifies a risk where a key supplier might fail to meet sustainability targets, leading to reputational damage. The team decides to establish joint monitoring committees and share best practices with the supplier to help them succeed. Which risk response category is this?

Accepted Answer

Mitigate. Working collaboratively with a third party to reduce the probability or impact of a threat (or enhance an opportunity) is 'Enhance' for opportunities or 'Mitigate' for threats. Here, helping a supplier succeed to reduce a threat is a collaborative form of mitigation.

Answer

Transfer

Answer

Exploit

Answer

Avoid

Question 8

Which TWO of the following are true regarding the Quality practice in PRINCE2 7? (Choose two)

Accepted Answer

Quality management requires defining customer quality expectations and acceptance criteria.. The Quality practice involves customer quality expectations and acceptance criteria, and requires a Quality Management Approach document. Quality is not about gold-plating, but meeting agreed criteria.

Answer

Quality reviews are optional and only conducted if the budget permits.

Answer

Team Managers are responsible for approving the overarching Quality Management Approach.

Answer

Project managers should encourage teams to exceed agreed acceptance criteria ('gold-plating').

Question 9

A PRINCE2 project is developing a medical device. The quality control process requires an independent review of the device's manufacturing safety standards against ISO requirements. What PRINCE2 term best describes this planned, independent examination?

Accepted Answer

Quality review. An independent examination of quality products and processes is referred to in PRINCE2 as a 'quality review' or audit mechanism.

Answer

Project assurance appraisal

Answer

Stage boundary review

Answer

Exception assessment

Question 10

A project is subjected to a quality audit. The auditor notes that a product was signed off without checking one of the mandatory quality criteria specified in its Product Description. According to the Quality practice, what is the appropriate corrective action?

Accepted Answer

Log an off-specification issue and evaluate whether rework is required to meet the criterion.. If a product fails to meet its quality criteria or was signed off incorrectly, an off-specification or issue must be raised to evaluate the defect and determine if rework is needed.

Answer

Penalize the auditor for finding a non-conformance.

Answer

Automatically reject the entire project stage and restart it.

Answer

Update the Quality Management Approach to exclude that criterion retroactively.

Question 11

During project execution, an issue arises regarding a conflict between two functional managers over resource availability. The Project Manager logs the issue, analyzes its impact, and realizes it breaches the stage cost tolerance due to contractor overtime required to make up for lost time. What is the correct governance action?

Accepted Answer

Raise an Exception Report because the issue has caused a forecast tolerance breach.. When an issue causes a forecast tolerance breach, the Project Manager must raise an Exception Report for the Project Board.

Answer

Resolve the issue informally with the functional managers and adjust the project budget without telling the Board.

Answer

Submit a Request for Change to Corporate, Programme Management or Portfolio Direction.

Answer

Delegate the issue resolution to Project Assurance.

Question 12

A Project Manager receives a Request for Change that would increase the project's carbon footprint beyond the target set in the Business Case's sustainability parameters, but it would shorten the schedule by two weeks. The Project Manager checks the project's stage tolerances for time and cost. What is the correct next step?

Accepted Answer

Assess the impact on the Business Case and escalate the Request for Change to the Project Board.. Changes affecting Business Case baselines (such as sustainability parameters or overall scope) must be evaluated and approved by the Project Board, regardless of stage tolerances.

Answer

Approve the change immediately since it falls within the stage time tolerance.

Answer

Log the change in the Risk Register as a secondary threat.

Answer

Reject the change automatically because sustainability parameters cannot be altered.

Question 13

A PRINCE2 project is operating with time and cost tolerances set at +/- 5%. Halfway through Stage 2, a major disruption occurs. The Project Manager forecasts a cost overrun of 8% and a schedule delay of 10%. What governance procedure is triggered?

Accepted Answer

Exception procedure resulting in an Exception Report to the Project Board. When a forecast indicates that tolerances will be breached, an exception is triggered, requiring the Project Manager to create an Exception Report and the Project Board to take action.

Answer

Risk Management Approach review by Project Assurance

Answer

Project Closure procedure

Answer

Initiating a Project process

Question 14

A project manager is setting up the Risk practice. They want to ensure that risks are evaluated not just by probability and impact, but also by how quickly a risk might materialize. Which risk attribute should be used to capture this time dimension?

Accepted Answer

Risk Proximity. Risk proximity refers to when the risk is likely to occur, adding a time dimension to risk evaluation.

Answer

Risk Impact

Answer

Risk Probability

Answer

Risk Tolerance

Question 15

In the PRINCE2 Plans practice, what is the name of the hierarchical structure that breaks down the project into its constituent products?

Accepted Answer

Product Breakdown Structure. The Product Breakdown Structure (PBS) is a hierarchical decomposition of all the products to be produced during the project.

Answer

Risk Breakdown Structure

Answer

Work Breakdown Structure

Answer

Organizational Breakdown Structure

Question 16

A PRINCE2 project includes a high-risk vendor supplying critical software modules. The Project Manager wants to ensure that the vendor's quality management processes align with the project's quality approach. Where should this integration be formally documented and controlled?

Accepted Answer

The Quality Management Approach and commercial work package agreements. Supplier quality responsibilities and alignment are documented in the Quality Management Approach and operationalized via commercial contracts and work packages.

Answer

The End Stage Report

Answer

The Daily Log

Answer

The Risk Register as an accepted threat

Question 17

An organization is executing a multi-year transformation project under PRINCE2 7. The corporate strategy shifts, placing a massive new emphasis on net-zero carbon targets. The Executive reviews the project's Business Case and realizes the project's outputs no longer align with the new strategic mandate, although the project is on time and under budget. What is the mandatory PRINCE2 action?

Accepted Answer

Halt the project through premature closure because business justification no longer exists.. Under the principle of continued business justification, if a project is no longer aligned or viable, it must be stopped.

Answer

Ignore the corporate strategy shift until the project officially closes.

Answer

Transfer the project to the Senior Supplier to operate as commercial work.

Answer

Continue the project because it is on time and under budget.

Question 18

An organization is executing a high-risk engineering project under PRINCE2 7. The Executive wants to bypass the stage boundary reviews to speed up delivery, arguing that the Business Case is solid. According to PRINCE2, what is the impact of removing management stages?

Accepted Answer

It removes vital governance check-points where the Project Board reviews ongoing viability and authorizes continuation.. Removing management stages violates the 'Manage by stages' principle, increasing risk by removing governance checkpoints and control over business justification viability.

Answer

It automatically converts the project into an agile delivery framework.

Answer

It invalidates the Product Descriptions.

Answer

It has no impact as long as the Project Manager maintains the Risk Register.

Question 19

Which TWO of the following statements correctly describe the role of Project Assurance in PRINCE2?

Accepted Answer

Project Assurance provides independent monitoring of project performance.. Project Assurance monitors all aspects independently and covers business, user, and supplier perspectives.

Answer

Project Assurance is accountable for the project Business Case.

Answer

Project Assurance makes day-to-day management decisions for the project manager.

Answer

Project Assurance writes all team work packages.

Question 20

Which TWO of the following statements correctly reflect how PRINCE2 7 treats the integration of sustainability and ESG across the practices?

Accepted Answer

Sustainability and ESG factors are embedded across the existing practices rather than treated as a separate standalone practice.. ESG and sustainability are integrated across multiple practices (Business Case, Plans, Risk, Quality) rather than treated as a standalone practice.

Answer

ESG metrics replace all financial metrics in every PRINCE2 project automatically.

Answer

Sustainability risks are prohibited from being entered into the Risk Register.

Answer

The Organizing practice forbids the inclusion of environmental stakeholder representatives.